Sub.: Registration/updation of E-mail address for receipt of communication/documentsthrough electronic mode.
We draw your attention to our earlier communication requesting you to register yourEmail address with the company/Depository Participant(DP) so that the Annual ReportsFinancial Statements Notice and any other communication can be sent to you throughelectronic mode. We notice from our records that you are yet to register your Emailaddress with the Company.
We once again request you to register/update your Email address in the manner explainedbelow and support the "Green Initiative" launched by the Ministry of CorporateAffairs. The same will be deemed to be your registered Email address for servingnotices/Financial Statements/Annual Reports/Documents and any other correspondenceincluding those covered under Section 134 and 136 of Companies Act2013.
Further The Ministry of Corporate Affairs has in its efforts for "GreenInitiative in Corporate Governance" has permitted paperless compliances by thecompanies through electronic mode.
Section 192A of the Companies Act1956 read with Companies ( Passing of the Resolutionby Postal Ballot) Rules2001 recognises voting by electronic mode for postal ballot toincrease the participation of retail investors in the decision-making process ofcompanies. The Postal Ballot Rules 2001 were Superseded by Postal Ballot Rules 2011which prescribed the appropriate mechanism for e-voting.
Though at the 28th Annual General Meeting physical voting will be allowedfrom the next Annual General Meeting onwards e-voting will strictly followed.
Kindly therefore register your e-mail address immediately
In order to facilitate the issuer to enable electronic voting National SecuritiesDepository Limited (NSDL) has developed an Internet based "e-voting" platformwhich will enable shareholders/stakeholders to cast their vote on the resolution proposedby the companies by Postal Ballot.
If you hold Share in :
a) Electronic form - Please intimate / update your E-mail address to your DepositoryParticipant ( DP).
b) Physical Form - Please intimate /update your Email address by sending a duly signedletter quoting the name of first/Sole holder and folio no.(s) to the Company's Registrarof Share Transfer agent at the address given hereunder:
M/s. Bigshare Services Pvt. Ltd. E-2/3 Ansa Industrial Estate Sakivihar Road SakiNaka Andheri (E) Mumbai - 400 072.
Please note that a member of the company is entitled to receive a physical copy of allshareholders communication in physical form on request.
In the view of the many benefits of holding securities in electronic form we urge youto dematerialize your share in case you hold the same in physical form by approachingthe Depository Participant of your choice.
For COLINZ LABORATORIES LTD. DIRECTOR