I. A member entitled to attend and vote at the aforesaid Annual General Meeting (AGM)shall be entitled to appoint another person as proxy to attend and vote at the meeting onhis behalf. A proxy shall not have the right to speak at the aforesaid meeting and shallnot be entitled to vote except on a poll. A proxy need not be a member of the Company.Proxies in order to be effective must be received by the Company not later than 48hours before the commencement of the aforesaid meeting. Proxies submitted on behalf oflimited companies societies etc. must be supported by appropriate resolutions /authority as applicable. A person can act as proxy on behalf of not exceeding fifty (50)members and holding in the aggregate not more than ten percent of the total share capitalof the company carrying voting rights. A member holding more than ten percent of thetotal share capital of the Company carrying voting rights may appoint a single person asproxy and such person shall not be entitled to act as proxy for any other person ormember.
II. The Register of Members and Share Transfer Books will remain closed from 23/09/2015to 30/09/2015 (both days inclusive).
III. The statement to be annexed to the notice pursuant to Section 102 of the CompaniesAct 2013 in respect of the Special businesses to be transacted at the Annual GeneralMeeting as set out in the Notice is annexed hereto.
IV. Members are requested to bring with them the attendance slip duly signed as per thespecimen signature recorded with the company for admission to the meeting hall.
V. Any query relating to accounts must be sent to the Company's registered office atleast 7days before the date of the meeting.
VI. Details in term of Clause 49 of Listing Agreement in respect of the Directors isattached hereto.
VII. In compliance with the provisions of section 108 of the Companies Act 2013 readwith the provisions of the Companies (Management & Administration) Amendment Rules2015 and
Clause 35B of the Stock Exchanges Standard Listing Agreement the Company is providingthe members with the facility to cast their vote electronically through remote e - votingon all resolutions set forth in this Notice. Instructions for the remote e - voting isattached hereto. The company shall also provide the facility to cast votes through ballotsat the venue of the AGM for those members who have not cast their vote through theaforesaid "Remote E - voting".
VIII. Members are requested to notify any change in their address immediately to M/s.R & D Infotech Pvt. Ltd 7A Beltala Road 1st Floor Kolkata - 700 026 the Registrars& Share Transfer Agents of the Company for shares held in physical form. For thoseshareholders who hold their shares in dematerialized form may lodge their requests forchange of address if any with their respective Depository Participants.
IX. Members are requested to bring their Client ID and DP ID or Folio Numbers as maybe applicable for easy identification at the Meeting.
X. The Securities and Exchange Board of India (SEBI) has mandated the submission ofPermanent Account Number (PAN) by every participant for participating in the securitiesmarket. Members are requested to submit their details of PAN to their respectiveDepository Participant (DP) with whom they are maintaining their demat accounts or to theRegistrar & Share Transfer Agent of the Company in case Members holdings shares inphysical form mentioning your correct folio number.
XI. The Ministry of Corporate Affairs Government of India has introduced a 'Greeninitiative in Corporate Governance' by allowing paperless compliances by the companies forservice of documents to their members through electronic mode which will be in compliancewith Section 20 of the Companies Act 2013 and Rules framed thereunder.
XII. In case you have not registered your correct e-mail ID please communicate thesame to our Registrars and Share Transfer Agent - M/s. R & D Infotech Pvt. Ltd. at 7ABeltala Road 1st Floor Kolkata - 700026 (e-mail ID: email@example.com firstname.lastname@example.org) in respect of the shares held by you in physical mode orcommunicate to your Depository Participant(s) concerned in respect of shares held by youin demat / electronic mode. Although you are entitled to receive physical copy of theNotices Postal Ballots Annual Reports etc. from the Company we sincerely seek yoursupport to enable us to forward these documents to you only by e-mail which will help usparticipate in the Green Initiatives of the MCA and protect our environment.
XIII. Members may note that the Notice of the 31st AGM and the Annual Report for2014-2015 will be available on the Company's website www.lvkisaroup.com.
XIV. Corporate members are requested to send to the Company/Registrars and ShareTransfer Agent a duly certified copy of the Board Resolution/Power of Attorneyauthorizing their representative to attend and vote at the Annual general meeting.
XV. Relevant documents referred to in the proposed resolutions are available forinspection at the Registered Office of the company during business hours on all daysexcept Saturdays Sundays and public holidays upto the date of the Annual General Meeting.
XVI. The Register of Directors and Key Managerial Personnel and their shareholding willbe available for inspection by the members at the AGM.
XVII. Members interested in nomination in respect of shares held by them may write toM/s. R & D Infotech Pvt. Ltd 7A Beltala Road 1st Floor Kolkata - 700 026 for theprescribed form. Alternatively the said form can be downloaded from the Company's websitewww.lvkisaroup.com..
XVIII. For shares held in physical form you may initiate action to get your sharesdematerialized since trading of shares is done compulsorily in the dematerialized mode.Dematerialization not only provides easy liquidity but also safeguards from any possiblephysical loss.
XIX. Brief resume of Directors proposed to be appointed/reappointed as required underClause 49 of the Listing Agreement with the Stock Exchange are mentioned in"Annexure".
MEMBERS ARE REQUESTED TO BRING THEIR COPIES OF THE ANNUAL REPORT AND
ADMISSION SLIP TO THE MEETING
| ||For and on behalf of the Board |
|Place: Kolkata ||PRINCE TULSIAN |
| ||Dated: 12th August 2015 |
|Managing Director || |
| ||(DIN-02691348) |