Date: 30th July, 2013
Sub: Green Initiative in Corporate Governance - Electronic Mode of Services ofdocuments
Further to our circular dated 30 August, 2011 addressed to all the members regardingGreen Initiative in Corporate Governance - Electronic Mode of Services of documents, weonce again inform you that, the Ministry of Corporate Affairs, Government of India, has byCircular Nos. 17/2011 dated 21 April, 2011 and 18/2011 dated 29 April, 2011 respectively,clarified that a Company will have complied with the provisions of the Companies Act,1956, if service of notice(s) /document(s) on its shareholders has been made throughelectronic mode. This initiative by the government is indeed commendable and your Companysupports the same. We are sure, that as a responsible shareholder, you too will supportthis initiative.
In this regards we proposed to sent the shareholders henceforth documents like Noticesof Meetings, Annual Reports, Directors' Report, Auditors' Report and other shareholdercommunication will be sent electronically to the email address provided by you to theDepository Participant and made available to the Company by the Depositories viz. NSDL /CDSL. As and when there are changes in your email address, you are requested to keep yourDepository Participant (DP) informed of the same.
However if communications require, in physical form, you can register by accessingemail id email@example.com or return this reply to the Company at our registeredoffice i.e. 60 CD, Shlok, Government Industrial Estate, Charkop, Kandivali (West), Mumbai- 400 067 or at Investor Service Department Address i.e. M/s Universal Capital SecuritiesPrivate Limited, Unit: Royal Cushion Vinyl Products Limited, 21, Shakil Niwas, MahakaliCaves Road, Andheri (East), Mumbai 400 093. Tel: 28366620/ 28257641/62920, Fax : 02228211996.
But if you do not opt to receive the aforesaid documents in physical form or you do notrespond to this on or before 15 October, 2013 you will be deemed to have opted forreceiving documents from the Company in electronic form by email and accordingly, all theCommunication would be sent to you in electronic form by email to your email addressavailable in records of the Company.
Kindly note that if you still wish to get the hard copy of the above documents, theCompany will be send the same, free of cost, upon receipt of a request from you.
Please reply us YES or NO on above matter immediately to enable us to take necessaryaction. Thanking you,
Yours sincerely, For Royal Cushion Vinyl Products Limited
H. K . Bijlani
General Manager Legal and Company Secretary