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Sawaca Business Machines Ltd.

BSE: 531893 Sector: Others
NSE: N.A. ISIN Code: INE248B01015
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OPEN 2.65
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VOLUME 6085
52-Week high 4.34
52-Week low 1.75
P/E
Mkt Cap.(Rs cr) 3
Buy Price 2.91
Buy Qty 500.00
Sell Price 0.00
Sell Qty 0.00
OPEN 2.65
CLOSE 2.78
VOLUME 6085
52-Week high 4.34
52-Week low 1.75
P/E
Mkt Cap.(Rs cr) 3
Buy Price 2.91
Buy Qty 500.00
Sell Price 0.00
Sell Qty 0.00

Sawaca Business Machines Ltd. (SAWACABUSINESS) - Director Report

Company director report

Dear Members

Your Directors are pleased to present the Twenty Second Annual Report of the Companycovering the operating and financial performance together with the Audited FinancialStatements and the Auditors’ Report thereon for the Financial Year ended on March 312016.

FINANCIAL SUMMARY :

The financial highlights of the Company during the period ended March 31 2016 are asbelow:

(Amount in Rupees)

Particulars Financial Year Financial Year
2015-16 2014-15
Revenue from operations (Gross) 26002637 99962163
Less: Excise duty 0.00 0.00
Revenue from operations (Net) 26002637 99962163
Other income 8447211 6944265
Total Revenue 34449848 106906428
Less : Expenses
(a) Cost of materials consumed 25137314 97801423
(b) Purchases of stock-in-trade Nil Nil
(c) Changes in inventories of FG WIP & Stock-in-Trade Nil Nil
(d) Employee benefits expense 993095 1321748
(e) Finance costs 3718 61784
(f) Depreciation expense 17783 84034
(g) Other expenses 5715351 3839752
Total Expenses 31867261 103108741
Profit/ (Loss) before tax 2582587 3797687
Less: Tax expense:
(a) Current tax expense 802105 1135000
(b) Deferred tax -202 -14923
(c) Prior Period Adjustment Nil Nil
Profit / (Loss) for the year 1780684 2677610
Earnings per share (face value Rs.10/-) Basic & Diluted 0.17 0.26

OPERATIONS : OPERATIONS REVIEW:

The Company’s total revenue from operations during the financial year ended 31stMarch 2016 were Rs. 344.50 Lacs as against Rs.1069.06 Lacs of the previous yearrepresenting decrease of approximately about 67.78 % over the corresponding period of theprevious year with total expenses of Rs.318.67 lacs (previous year of Rs. 1031.09 lacs).The Company has made Net Profit of Rs. 17.81 Lacs as against Rs. 26.78 Lacs of theprevious year after considering Depreciation and Provision for Tax and other adjustmentsrepresenting a decrease of approximately about 33.50 % over the corresponding period ofthe previous year.

The EPS of the Company for the year 2015-16 is Rs. 0.17. The Company is looking forwardto infuse additional working capital in the business of the Company in order to carry outthe operation of the Company smoothly.

DIVIDEND:

No dividend has been recommended in respect of the financial year ended 31stMarch 2016 and the entire surplus be ploughed back to the business to meet the needs foradditional finance for capital expenditure.

SHARE CAPITAL :

During the year under review there is no change in the paid up share capital of theCompany. Further the paid up share capital of the Company as on March 31 2016 is Rs.104009000.

MATERIAL CHANGES AND COMMITMENTS AFFECTING THE FINANCIAL POSITION OF THE COMPANY ANDCHANGE IN NATURE OF THE BUSINESS

During the year under review the search operations under Section 132 of the Income-taxAct 1961 (‘the Act’) were carried out by the income-tax authorities at thepremises of the Company in the month of February 2016. The search proceedings have beencompleted and the Company has extended full co-operation to the income-tax authorities.Assessment proceedings are under progress and provision for any tax liability ifrequired shall be made on completion of assessment.

There have been no material changes and commitments affecting the financial position ofthe Company between the end of the financial year and the date of this Directors’Report.

There is no change in the nature of business of the Company during the year underreview.

LISTING WITH STOCK EXCHANGE:

The Company confirms that it has paid the Annual Listing Fees for the year 2016-17 toBSE where the Company’s Shares are listed.

DEPOSITS :

During the year under review the Company has neither invited nor accepted any depositsfrom the public under Section 76 and Chapter V of the Companies Act 2013 and rules madethere under.

SUBSIDIARY JOINT VENTURE (JV) AND ASSOCIATES COMPANIES :

During the year under review the Company does not have any Subsidiary Joint Venture(JV) or Associates Company.

BOARD OF DIRECTORS AND KEY MANAGERIAL PERSONNELS :

Mr. Shetal Shah Chairman and Managing Director of the Company retire by rotation atthe conclusion of this Annual General Meeting and being eligible offer himself forre-appointment. A brief resume of Mr. Shetal Shah being the Director retiring by rotationand seeking appointment/re-appointment at the ensuing Annual General Meeting is given inthe section on "Report on Corporate Governance" forming part of this AnnualReport. Mr. Shetal Shah is a Key Managerial Personnel of the Company in terms of Section203(1) of the Companies Act 2013.

Mr. Satish Shah Chief Financial Officer of the Company A brief resume of Mr. SatishShah is given in the section on "Report on Corporate Governance" forming part ofthis Annual Report. Mr. Satish Shah is a Key Managerial Personnel of the Company in termsof Section 203(1) of the Companies Act 2013.

The Board of Directors appointed Mr. Vishal Shah as an Additional Non-ExecutiveDirector of the Company w.e.f. February 26 2016.

Mr. Vishal Shah holds office as an Additional Non-Executive Director until this AnnualGeneral Meeting of the Company and is eligible for appointment as a Director who isliable for retirement by rotation. The Company has received a notice under Section 160 ofthe Companies Act 2013 from a member with requisite deposit signifying his intention topropose the candidature of Mr. Vishal Shah for the office of a Non-Executive Director. Abrief resume of Mr. Vishal Shah being an Additional Director seekingappointment/reappointment at the ensuing Annual General Meeting is given in the sectionon "Report on Corporate Governance" forming part of this Annual Report.

Mr. Vijay Shah holds office as an Additional Non-Executive and Independent Directoruntil this Annual General Meeting of the Company and is eligible for appointment as aDirector who is not liable for retirement by rotation for a period of 5 years. The Companyhas received a notice under Section 160 of the Companies Act 2013 from a member withrequisite deposit signifying his intention to propose the candidature of Mr. Vijay Shahfor the office of a Non-Executive and Independent Director. A brief resume of Mr. VijayShah being an Additional Director seeking appointment/reappointment at the ensuing AnnualGeneral Meeting is given in the section on "Report on Corporate Governance"forming part of this Annual Report.

Mr. Shetal Shah Chairman and Managing Director and Mr. Satish Shah Chief FinancialOfficer and Mr. Parag Patel Company Secretary & Compliance Officer of the Company arethe Key Managerial Personnel in terms of Section 203(1) of the Companies Act 2013.

As on date of this Report the Board of Directors of the Company comprised of FourDirectors one of whom is the Chairman & Managing Director. The remaining ThreeDirectors comprises of one who is a Additional Non-Executive and Non-Independent DirectorTwo Director Non-Executive and Independent Directors (including one Additional Director)and One Non-Executive and Independent Directors.

DECLARATIONS OF INDEPENDENT DIRECTORS :

The Company has received declaration pursuant to Section 149(7) of the Companies Act2013 from each of its Non-Executive and Independent Directors to the effect that they meetthe criteria of independence as provided in Section 149(6) of the Companies Act 2013Regulation 16(1)(b) and Regulation 25 of the SEBI (Listing obligations and DisclosureRequirements) Regulations 2015 (hereinafter referred as "Listing Regulations").These declarations have been placed before and noted by the Board.

DIRECTORS’ RESPONSIBILITY STATEMENT :

Pursuant to Section 134(5) of the Companies Act 2013 your Directors state that:

(a) In the preparation of the annual accounts for the financial year ended on March 312016 the applicable accounting standards had been followed along with proper explanationrelating to material departures;

(b) They have selected such accounting policies and applied them consistently and madejudgments and estimates that are reasonable and prudent so as to give a true and fair viewof the state of affairs of the Company at the end of the financial year March 31 2016 andof the profit and loss of the Company for that period;

(c) They have taken proper and sufficient care for the maintenance of adequateaccounting records in accordance with the provisions of the Companies Act 2013 forsafeguarding the assets of the Company and for preventing and detecting fraud and otherirregularities;

(d) They have prepared the annual accounts on a going concern basis;

(e) They have laid down internal financial controls to be followed by the company andthat such internal financial controls are adequate and were operating effectively; and

(f) They have devised proper systems to ensure compliance with the provisions of allapplicable laws and that such systems were adequate and operating effectively.

NUMBER OF MEETINGS OF THE BOARD :

During the year under review Regular Board Meetings are held once in a quarterinter-alia to review the quarterly results of the Company. During the year under review 6(Six) Board Meetings were convened and held on 30.05.2015 08.08.2015 07.11.201528.12.2015 10.02.2016 and 26.02.2016. The intervening gap between the two meetings waswithin the period prescribed under the Companies Act 2013. The details of the meetings ofthe Board of Directors are given in the section on "Report on CorporateGovernance" forming part of this Annual Report.

POLICY ON DIRECTORS’ APPOINTMENT AND REMUNERATION :

The Company has formed Nomination and Remuneration Committee which has framedNomination and Remuneration Policy. The Committee reviews and recommend to the Board ofDirectors about remuneration for Directors and Key Managerial Personnel and other employeeup to one level below of Key Managerial Personnel. The Company does not pay anyremuneration to the Non-Executive Directors of the Company other than sitting fee forattending the Meetings of the Board of Directors and Committees of the Board. Remunerationto Executive Directors is governed under the relevant provisions of the Act and approvals.

The Company has devised the Nomination and Remuneration Policy for the appointmentre-appointment and remuneration of Directors Key Managerial. All the appointmentre-appointment and remuneration of Directors and Key Managerial Personnel are as per theNomination and Remuneration Policy of the Company.

CODE OF CONDUCT :

For Board of Directors and Senior Management Group. The Board of Directors of theCompany has laid down a code of conduct for all the Board Members and Senior ManagementGroup of the Company. The main object of the Code is to set a benchmark for theCompany’s commitment to values and ethical business conduct and practices. Itspurpose is to conduct the business of the Company in accordance with its value systemsfair and ethical practices applicable laws rules and regulations. Further the Codeprovides for the highest standard of professional integrity while discharging the dutiesand to promote and demonstrate professionalism in the Company.

All the Board Members and Senior Management Group of the Company have affirmedcompliance with the code of conduct for the financial year ended on March 31 2016 asrequired by Regulation 26(3) of the Listing Regulations. A declaration signed by theChairman & Managing Director to this effect is attached as a part of this AnnualReport. The code of conduct is also available on the website of the Companywww.sawacabusiness.com

For Prevention of Insider Trading :

The Securities and Exchange Board of India (Prohibition of Insider Trading)Regulations 2015 came into effect from May 15 2015 to put in place a framework forprohibition of insider trading in securities and to strengthen the legal frameworkthereof. Pursuant to Regulation 8 of Securities and Exchange Board of India (Prohibitionof Insider Trading) Regulations 2015 the Company has formulated and adopted the Code ofPractices and Procedures for Fair Disclosure of Unpublished Price Sensitive Information("Code of Fair Disclosure") of the Company. The Code of Fair Disclosure isavailable on the website of the Company www.sawacabusiness.com Further pursuant toRegulation 9 of Securities and Exchange Board of India (Prohibition of Insider Trading)Regulations 2015 the Company has formulated and adopted the Code of Conduct forPrevention of Insider Trading. The Code lays down guidelines and procedures to be followedand disclosures to be made while dealing with the shares of the Company and cautioningthem on the consequence of non-compliances. The Company Secretary has been appointed as aCompliance Officer and is responsible for monitoring adherence to the Code. The code ofconduct to regulate monitor and report trading by insiders is also available on thewebsite of the Company www.sawacabusiness.com.

VIGIL MECHANISM :

The Company has established a vigil mechanism and accordingly framed a Whistle BlowerPolicy. The policy enables the employees to report to the management instances ofunethical behavior actual or suspected fraud or violation of Company’s Code ofConduct. Further the mechanism adopted by the Company encourages the Whistle Blower toreport genuine concerns or grievances and provide for adequate safe guards againstvictimization of Whistle Blower who avails of such mechanism and also provides for directaccess to the Chairman of the Audit Committee in exceptional cases. The functioning ofvigil mechanism is reviewed by the Audit Committee from time to time. None of the Whistleblowers has been denied access to the Audit Committee of the Board. The Whistle BlowerPolicy of the Company is available on the website of the Company www.sawacabusiness.com.

BOARD EVALUATION :

Pursuant to the provisions of Sections 178(2) of the Companies Act 2013 and Regulation17(10) of the Listing Regulations the Nomination and Remuneration Committee / Board hascarried out evaluation of the performance of the Board its Committees and individualDirectors. A structured evaluation feedback form was prepared after taking intoconsideration the inputs received from the Directors covering various aspects such asboard composition flow of board process information and functioning establishment anddetermination of responsibilities of Committees and quality of relationship between theBoard and the management. The performance of Individual Directors and the Board Chairmanwas also carried out in terms of attendance contribution at the meetings circulation ofsufficient documents to the Directors timely availability of the agenda etc. Furtherpursuant to Schedule IV of the Companies Act 2013 the performance evaluation of theIndependent Directors was carried out by the entire Board of Directors of the Companyexcept the one being evaluated.

REMUNERATION RATIO OF THE DIRECTORS / KEY MANAGERIAL PERSONNEL (KMP) / EMPLOYEES :

The performance evaluation of the Independent Directors was completed. During thefinancial year under review the Independent Directors met on 26th February2016 inter-alia to discuss:

Performance evaluation of Non Independent Directors and Board of Directorsas a whole;

Performance evaluation of the Chairman of the Company;

Evaluation of the quality of flow of information between the Management andBoard for effective performance by the Board.

The Board of Directors expressed their satisfaction with the evaluation process.

COMMITTEES OF THE BOARD OF DIRECTORS :

Your Company has several Committees which have been established as part of the bestCorporate Governance practices and are in compliance with the requirements of the relevantprovisions of applicable laws and statutes.

The Company has following Committees of the Board of Directors:

Audit Committee

Stakeholder’s Grievances and Relationship Committee

Nomination and Remuneration Committee

Executive Committee

Transfer Committee

The details with respect to the compositions powers terms of reference and otherinformation of relevant committees are given in details in the Corporate Governance Reportwhich forms part of this Annual Report.

RISK MANAGEMENT POLICY :

The Company is aware of the risks associated with the business. It regularly analysesand takes corrective actions for managing/ mitigating the same.

The Company has framed a formal Risk Management Framework for risk assessment and riskminimization which is periodically reviewed to ensure smooth operation and effectivemanagement control. The Audit Committee also reviews the adequacy of the risk managementframework of the Company the key risks associated with the business and measure and stepsin place to minimize the same.

POLICY FOR PREVENTION AND REDRESSAL OF SEXUAL HARASSMENT OF WOMEN AT WORK PLACE :

Your Directors state that during the year under review there were no complaintsreported under the Sexual Harassment of Women at Workplace (Prevention Prohibition andRedressal) Act 2013.

BOARD DIVERSITY :

None of the Directors of the Company is disqualified for being appointed as Director asspecified in Section 164(2) of the Companies Act 2013.

STATUTORY AUDITORS :

Pursuant to Section 139 and other applicable provisions of the Companies Act 2013 andrules made thereunder M/s. Marmik G. Shah & Associates (Firm Registration Number:135024W) Statutory Auditors Chartered Accountants Ahmedabad were appointed as aStatutory Auditors of the Company at the Twenty one Annual General Meeting held onSeptember 30 2015 for five years i.e. Financial Year 2015-16 to Financial Year 2019-2020from conclusion of Twenty one Annual General Meeting till the conclusion of Twenty sixAnnual General Meeting subject to ratification at every Annual General Meeting.Accordingly the members are requested to ratify the appointment of M/s. Marmik G. Shah& Associates Chartered Accountants Ahmedabad (Firm Registration Number: 135024W) asStatutory Auditors for the financial year March 31 2017.

The eligibility certificate pursuant to Section 141 of the Companies Act 2013 and therules made thereunder is also received from the Statutory Auditors of the Company.

The Standalone Auditors’ Report for the financial year ended on March 31 2016have been provided in "Financial Statements" forming part of this Annual Report.

INTERNAL AUDITORS :

M/s. Vineet Shah & Associates Chartered Accountants Ahmedabad has been appointedas Internal Auditors of the Company. Internal Auditors are appointed by the Board ofDirectors of the Company on a yearly basis based on the recommendation of the AuditCommittee. The Internal Auditor reports their findings on the Internal Audit of theCompany to the Audit Committee on a quarterly basis. The scope of internal audit isapproved by the Audit Committee.

SECRETARIAL AUDITOR

Pursuant to Section 204 of the Companies Act 2013 and rules made there under theCompany has appointed M/s. Mukesh H. Shah & Co. Company Secretaries as SecretarialAuditor of the Company for the financial year ended on March 31 2016. The SecretarialAudit Report for the financial year ended on March 31 2016 is attached as Annexure– I to the Directors’ Report and forming part of this Annual Report.

DIRECTORS’ RESPONSE ON AUDITORS’ QUALIFICATIONS RESERVATIONS OR ADVERSEREMARKS OR DISCLAIMER MADE :

1. There is a qualification of Disclaimer of Opinion in the Auditor’s Report onthe Financial Statements to the shareholders of the Company made by the Statutory Auditorsin their Auditors Report.

Board’s Reply: The Company would like to inform that certain accounts of theparties were in reconciliation with them and confirmation statements waited on that time.It does not have any effect on the financials of the company.

2. The Secretarial Auditor has mentioned their Secretarial Audit report that theCompany has given loan made Investment in excess of limit prescribed U/s. 186 of theCompanies Act 2013.

Board’s Reply: The Company has given Loan/Advance for new business and chargedinterest on the Loan/ Advance given to the parties. The Board has initiated the process toget the approval of the share holders of the company for Increase in limits u/s 186through postal ballot as per Companies Act 2013.

EXTRACT OF ANNUAL RETURN :

Pursuant to Section 92 of the Companies Act 2013 and rules made thereunder theextract of the Annual Return in the prescribed Form MGT – 9 is attached as Annexure– II to the Directors’ Report and forming part of this Annual report.

CORPORATE GOVERNANCE REPORT :

Pursuant to the Regulation 34(3) read with Schedule V Part C of the ListingRegulations a "Report on Corporate Governance" is given separately formingpart of this Annual Report. Pursuant to Regulation 34(3) read with Schedule V Part E ofthe Listing Regulations the Certificate from M/s. Marmik G. Shah & AssociatesChartered Accountants Ahmedabad confirming compliance with the conditions of CorporateGovernance is annexed to the Corporate Governance Report forming part of this AnnualReport.

MANAGEMENT DISCUSSION AND ANALYSIS:

Pursuant to the Regulation 34(2)(e) read with Schedule V Part B of the ListingRegulations "Management Discussion & Analysis" is given separately formingpart of this Annual Report.

PARTICULARS OF LOANS GUARANTEE OR INVESTMENT :

Pursuant to Section 186 of the Companies Ac 2013 and the rules made thereunderparticulars of loans given investments made or guarantee given or security provided havebeen provided in "Financial Statements" forming part of this Annual Report.

PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES :

Pursuant to the provision of Section 188 of the Companies Act 2013 and Rule 8(2) ofthe Companies (Accounts) Rules 2014 particulars of contracts or arrangements withrelated parties falling within the scope of Section 188(1) of the Companies Act 2013given in prescribed Form AOC-2 is attached as Annexure – III to theDirectors’ Report and forming part of this Annual Report.

INTERNAL FINANCIAL CONTROL SYSTEMS AND THEIR ADEQUACY :

Your Company has laid down the set of standards processes and structure which enablesto implement internal financial control across the Organization and ensure that the sameare adequate and operating effectively. To maintain the objectivity and independence ofInternal Audit the Internal Auditor reports to the Chairman of the Audit Committee of theBoard.

The Internal Auditor monitors and evaluates the efficacy and adequacy of internalcontrol system in the Company its compliance with the operating systems accountingprocedures and policies of the Company. Based on the report of Internal Auditor theprocess owners undertake the corrective action in their respective areas and therebystrengthen the Control. Significant audit observation and corrective actions thereon arepresented to the Audit Committee of the Board.

PARTICULARS OF EMPLOYEES :

The information required under Section 197 of the Companies Act 2013 read with rule5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014are as follows:

Remuneration Ratio of Directors/ KMP/ Employees:

Name Designation Remuneration Paid Increase in remuneration from previous year
FY 2015-16 FY 2014-15
(Rs.) (Rs.) (Rs.)
Shetal Shah CMD 240000 120000 120000
Satish Shah CFO 240000 240000 Nil
Parag Patel CS 24000 Nil Nil

The particulars of the employees who are covered by the provisions contained in Rule5(2) and rule 5(3) of Companies (Appointment and Remuneration of Managerial Personnel)Rules 2014 are as follows: Employed throughout the year : 08 (Eight) Employed for part ofthe year : 01 (One) The number of permanent employees on the rolls of Company as on 31March 2016 : 09 (Nine) The remuneration paid to all Key management Personnel was inaccordance with remuneration policy adopted by the Company.

CONSERVATION OF ENERGY TECHNOLOGY ABSORPTION & FOREIGN EXCHANGE EARNINGS AND OUTGO:

In view of the nature of activities which are being carried on by the Company theparticulars as prescribed under Section 134(3) (m) of the Companies Act 2013 read withthe Companies (Accounts) Rules 2014 the Conservation of Energy Technology Absorptionand Research and Development are not applicable to the Company.

During the Year Company used foreign exchange and earned foreign exchange amounting isNIL.

SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE COURTS/REGULATORS :

During the year under review there were no significant and/or material orders passedby any Court or Regulator or Tribunal which may impact the going concern status or theCompany’s operations in future.

BUSINESS RESPONSIBILITY REPORT :

Pursuant to Regulation 34(2)(f) of the Listing Regulations read with notificationSEBI/LAD-NRO/GN/2015-16/27 dated December 22 2015 the Business Responsibility Report isto be given only by top 500 listed companies based on market capitalization therefore thesame is not applicable to the Company as on March 31 2016.

ACKNOWLEDGMENTS :

The Board of Directors greatly appreciates the commitment and dedication of employeesat all levels who have contributed to the growth and success of the Company. We also thankall our clients vendors investors bankers and other business associates for theircontinued support and encouragement during the year.

We also thank the Government of India Government of Gujarat Ministry of Commerce andIndustry Ministry of Finance Customs and Excise Departments Income Tax Department andall other Government Agencies for their support during the year and look forward to theircontinued support in future.

FOR AND ON BEHALF OF THE BOARD OF DIRECTORS

SHETAL SHAH VISHAL SHAH
MANANGING DIRECTOR DIRECTOR
(DIN: 02148909) (DIN: 02148899)
PLACE : AHMEDABAD.
DATE : 12.08.2016