Sub: "GO GREEN" initiative of the Ministry of Corporate Affairs("MCA"), Government of India
The Ministry of Corporate Affairs ("MCA"), Government of India, has taken a"Green Initiative in the Corporate Governance" by allowing paperless compliancesby companies vide circular no. 17/2011 dated 21.04.2011 and circular no. 18/2011 dated29.04.2011, in terms of which a company would have ensured compliance with the provisionsof Section 53 of the Act, if services of documents have been made through electronic mode.Accordingly, the companies are now permitted to send various notices /documents to itsshareholders through electronic mode to the registered e-mail addresses of shareholders.
This move by the Ministry is welcome since it will benefit the society at large throughreduction in paper consumption and contribution towards a Greener Environment.Accordingly, henceforth, the Company proposes to send all the Annual Reports, Notices andother shareholder communications etc in electronic form to those members who haveregistered their email address with their Depository Participants ("DP") andmade available to us by the depositories. The members who are holding shares in electronicform but who have not registered their email id with the DP are requested to registertheir email address with DP. Shareholders are requested to intimate the change in emailaddress to your DP.
For shares held in physical form, shareholders are requested to register their emailaddress with M/s. Universal Capital Securities Private Limited by furnishing their nameand folio number at their email address at email@example.com or by writing atM/s. Universal Capital Securities Private Limited, 21, Shakil Niwas, Opp. Satya SaibabaTemple, Mahakali Caves Road, Mumbai 400 093 or at the Companys registeredoffice / email address: firstname.lastname@example.org.
Those shareholders who have not registered their email address shall be sent all thedocuments in physical form by post.
Kindly also note that if you still wish to get a hard copy of the above documents, theCompany will sent the same free of cost upon receipt of request from you.
We are sure that you will welcome the "Green Initiative" taken by the MCA andyour companys desire to participate in the same.
We look forward to your support in this initiative. Thanking you, Yours faithfully,
For Sovereign Diamonds Limited.
Dated: August 30, 2011