Swagtam Trading & Services Ltd.
|BSE: 539406||Sector: Others|
|NSE: N.A.||ISIN Code: INE150R01019|
|BSE 05:30 | 01 Jan||Swagtam Trading & Services Ltd|
|NSE 05:30 | 01 Jan||Swagtam Trading & Services Ltd|
|BSE: 539406||Sector: Others|
|NSE: N.A.||ISIN Code: INE150R01019|
|BSE 05:30 | 01 Jan||Swagtam Trading & Services Ltd|
|NSE 05:30 | 01 Jan||Swagtam Trading & Services Ltd|
Your Directors present herewith the 32nd Annual Report for the year ended 31.03.2017. FINANCIALRESULTS
During the year under review your company carried-out the business of real estatecommission agents brokers management & business consulting trading / purchase& sale of Jewellery commodities bullion etc. Company has received the total revenueof Rs.1706581/-. Net Loss after Tax for the year under consideration is Rs. 298170/-.Your Company hopes to increase its presence in the business in the coming years whichmay increase the top line and also its profitability.
TRANSFER TO RESERVES
No amount is proposed to be transferred to the Reserves & Surplus Account.
Company continues to maintain sufficient funds to meet the desired strategicObjectives.
Your directors do not consider it desirable to recommend / declare any dividend.
During the Financial Year 2016-17 there is no change in share capital
Subsequent to 31.03.2017 there has been no change in authorized issued subscribed andpaid-up equity share Capital.
Authorised share capital as on 31.03.2017 is Rs. 40000000 divided into 4000000Equity Shares of Rs.10/- each and the Paid-up capital stands at Rs. 11905000/-.
In accordance with the provisions of Companies Act 2013 and Articles of AssociationMr. Deepak Sharma Director retires by rotation in the ensuing AGM and being eligibleoffers himself for re-appointment.
> Ms. Lalita Mittal is WTD & CFO of the company w.e.f. 08.08.2014.
> Mr. Raj Kumar Gupta (DIN: 00074532) is Independent Directors w.e.f. 30.04.2014.
> Mr. Raman Mittal (DIN: 06877244) is Independent Director w.e.f. 02.06.2014.
> Mr. Deepak Sharma (DIN: 00293945) was appointed as Director w.e.f. 03.09.2008
> Mr. Sumit Gupta (DIN: 06911742) was appointed as Director w.e.f. 29.01.2015.
> Mrs. Sonia Rani (ACS-36984) was Company Secretary cum Compliance Officer andresigned w.e.f. 14.07.2017.
KEY MANAGERIAL PERSONNEL
> Ms. Sonia Rani (ACS -36984) was Company Secretary cum Compliance Officer.
> Mrs. Lalita Mittal (DIN: 06928783) is WTD & CFO of the Company.
PARTICULARS OF EMPLOYEES
In terms of the provisions of the section 197(2) of the Companies Act 2013 read withrule 5(2) & 5(3) of the Companies (Appointment and Remuneration of ManagerialPersonnel) Rules 2014 None of the Employee drew remuneration in excess of the limit asset out in the said Rules.
MEETING OF THE BOARD
7(Seven) Meetings of the Board were held during reporting period the details of whichare given in the CGR (Maximum Gap of 120 days between two consecutive Board Meetingshas been complied with)
LOANS GUARANTEES AND INVESTMENTS
Company has not given any Guarantee provided any Security and made an Investmentduring the reporting period as specified u/s 186 of Companies Act 2013.
PERFORMANCE EVALUATION OF BOARD MEMBERS
With a view to improve performance and effectiveness Board Members are nowincreasingly deploying Board performance evaluation tools to identify areas of improvementbenchmarking themselves against leading practices. Realizing the trends and challengesthe regulators around the world have mandated Board evaluations.
Company has neither accepted nor renewed any deposits during FY 2016-17 in terms ofChapter V of the Companies Act 2013; therefore information in this regard is NIL.
To ratify the Appointment of M/s Ghosh Khanna & Co. Chartered Accountants FRN -003366N as statutory auditors of the company who were appointed as statutory auditors inthe 29th AGM until the conclusion of the 33rd AGM on such remuneration as may be fixed bythe Board and who have confirmed their eligibility.
STATUTORY AUDITORS' REPORT
Auditors' Report being self-explanatory requires no Comments from the Directors andthere are no reservations or qualifications or adverse remarks in the Audit Report inrespect to FY 2016-17 and does not require/call for any explanation from the Board ofDirectors.
Board has appointed M/s B. Bhushan & Co. Practicing Company Secretary to conductSecretarial Audit for the
FY 2017-18.Secretarial Audit Report for the FY 2016-17 is annexed with Directors'Report. There are no qualifications or reservations or other adverse remarks bySecretarial Auditors in the Report for the FY 2016 - 17 and does not require/ call for anyexplanation from the Board of Directors.
Board has appointed M/s Mittal Jindal & Associates Chartered Accountants toconduct Internal Audit FY 2017- 18 COST AUDITORS
Provisions of Section 148 do not apply to the Company and hence Cost Auditors need notto be appointed.
EXTRACT OF ANNUAL RETURN (MGT - 9)
Pursuant to section 92(3) of Companies Act 2013 (the Act') and Rule 12(1) ofCompanies (Management and Administration) Rules 2014 Extract of Annual Return is Annexedherewith to Director's Report.
LISTING OF SHARES
Equity Shares of the Company are listed on BSE Ltd. CSE Ltd and DSE Ltd (DSE standsde-recognized).
Company has complied with the requirements of Listing Agreement(s) during the periodunder review o Annual Listing Fee stands paid to BSE Ltd. for & upto-date 31.03.2018.o Annual Custodial Fee stands paid to CDSL & NSDL.
PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES
All transaction(s) are in the ordinary course of business and at arms' length basis anddetails are part of Audited Annual Accounts.
MANAGEMENT'S DISCUSSION AND ANALYSIS REPORT
In terms of the provisions of Regulation 34 of the SEBI (LODR) Regulations 2015 the"Management's Discussion and Analysis Report" is presented in a separate sectionforming part of the Annual Report.
SUBSIDIARIES AND JOINT VENTURES COMPANIES
During the year under review your Company does not have any subsidiary & holdingcompanies and no type of joint- venture merger or amalgamation.
Company is committed to maintain the highest standards of corporate governance andadhere to the corporate governance requirements set out by SEBI. Corporate Governance isabout maximizing shareholders value ethically and sustainably. We believe sound corporategovernance is essential criteria to enhance and retain investor's reliance. We always seekto ensure that our performance is driven by integrity.
As required under Regulation 34 (3) read with Part C of Schedule V to the SEBI (LODR)Regulations 2015 Report on Corporate Governance is annexed herewith and forms part ofthis Annual Report. The requisite Certificate from the Secretarial Auditor of the Companyconfirming compliances with the conditions of corporate governance is attached to theCorporate Governance Report.
POLICY ON DIRECTORS' APPOINTMENT AND REMUNERATION
Board consists of five members one of whom is Executive (CFO) and WTD and 2 areindependent directors and 2 are non-independent directors. Board consists of appropriatemix of executive & independent & non-independent directors to maintain theindependence of the Board and to separate its functions of governance and management.
Policy on Directors Nomination and Remuneration including criteria for determiningqualifications positive attributes independence of a director and other matters asrequired u/s 178(3) and there has been no change in the Policy.
Independent Directors of the company have additionally met 2 times in the financialyear 2016 - 17
(a) to review the performance of non - independent Directors and the Board as a whole
(b) to review the performance of Board taking into account the views of executive andnon executive directors;
(c) to assess the quality quantity and timeliness of flow of information between themanagement and the Board which is necessary for the Board to effectively and reasonablyperform their duties.
DECLARATION BY INDEPENDENT DIRECTORS
Mr. Raman Mittal and Mr. Raj Kumar Gupta are Independent Directors on the Board of yourcompany. Company has received necessary declarations from each Independent Director u/s149(7) and in the opinion of the Board and as confirmed by these Directors that both ofthem meets the criteria of independence laid down in Section 149(6) of the Companies Act2013 and Regulation 25 of SEBI (LODR) Regulations 2015.
As mandated under the SEBI (LODR) Regulations 2015 the Board reviews and monitors theBoard evaluation framework. The Board evaluates various parameters such as decision-making relationship with stakeholders company performance and strategy checking ofBoard and committee's effective working etc.
The Companies Act 2013 states that a formal annual evaluation needs to be made by theBoard of its own performance and that of its committees and directors. Schedule IV to theCompanies Act 2013 states that the performance evaluation of independent director shallbe done by entire Board excluding director being evaluated.
Evaluation of all the directors and the Board as a whole has been conducted. Boardapproved the evaluation results as collated by the "Nomination and RemunerationCommittee."
DECLARATIONS BY DIRECTORS AND THE SENIOR MANAGEMENT PERSONNEL
Annual Report of the Company contains a Certificate by the CFO / CEO in terms of Para Dof Schedule V to the SEBI (LODR) Regulations 2015 on the declarations received from theDirectors and the Senior Management personnel affirming compliance with the Codeapplicable to them during the year ended 31.03.2017
BUSINESS RESPONSIBILITY REPORT
Regulation 34(2) (f) the SEBI (LODR) Regulations 2015 is not applicable to thecompany.
CODE OF CONDUCT FOR PREVENTION OF INSIDER TRADING
Code of Conduct for the Prevention of Insider Trading is in accordance with therequirements specified in the SEBI (Prohibition of Insider Trading) Regulation 2015 andthe Board has adopted the same. Insider Trading Policy explains the guidelines andprocedures to be followed and disclosures to be made while dealing with the shares as wellas the consequences of violation of norms. Insider Trading Policy is available on thewebsite of the company.
UNIFORM LISTING AGREEMENT
SEBI issued SEBI (LODR) Regulations 2015 which became effective from 01.12.2015 byreplacing existing Listing Agreement. Company executed New Listing Agreement(s) with BSELtd. and CSE Ltd. during February 2016.
Our reputation for excellence and integrity earned through the consistent delivery ofquality work and by adhering to the standard of business conduct through principles ofCorporate Governance continues to be our most valuable assets. As we position ourselvesfor the future and our standard of excellence integrity and accountability will serve uswell.
Further no material events commitments and changes occurred between the end of thefinancial year to which the financial statements relate and the date of this Report.
Company has established a Vigil Mechanism cum Whistle Blower Policy in terms of Section177(10) of the Companies Act 2013 and also in terms of Regulation 4(2)(d) and Regulation22 of SEBI (LODR) Regulations 2015 includes an Ethics & Compliance Task Forcecomprising of Senior Executives of the company. Protected disclosures can be made by awhistle blower through an e-mail or telephone line or a letter to the Task Force or to theChairman of Audit Committee. Policy on vigil mechanism is available on the Company'swebsite.
CORPORATE SOCIAL RESPONSIBILITY (CSR)
Provisions of the Companies Act 2013 relating to CSR do not mandatorily apply to yourcompany.
CONTRACTS AND ARRANGEMENTS WITH RELATED PARTIES
All contracts / arrangements / transactions if any entered by the company during thefinancial year 2016-17 with related parties were in the ordinary course of business and onan arm's length basis. During the year the company has not entered into any contract /arrangement / transaction with related parties which could be considered material.
Your Directors draw attention of the members to "Notes to the FinancialStatements" (Form AOC-2) which sets out Related Party Disclosures.
RISK MANAGEMENT POLICY
Risk Management Policy is Not Applicable to your company.
SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS/ COURTS/ TRIBUNALS/ INCOME TAX
No significant and material Orders were passed by the regulators or courts or tribunalsor income tax dept etc. impacting the ongoing concern status and company's operations.
INTERNAL FINANCIAL CONTROLS AND THEIR ADEQUACY
According to Section 134(5)(e) of the Companies Act 2013 the term Internal FinancialControl (IFC) means the policies and procedures adopted by the company for ensuring theorderly and efficient conduct of its business including adherence to company's policiessafeguarding its assets prevention and detection of frauds and errors accuracy andcompleteness of the accounting records and timely preparation of reliable financialinformation.
Company has a well placed proper and adequate internal financial control systemcommensurate with the size scale and complexity of its operations. The scope andauthority of the internal Audit function is well defined in the Organization. The internalfinancial control system ensures that all assets are safeguarded and protected and thatthe transactions are authorised recorded and reported correctly. Internal Auditorsindependently evaluate the adequacy of internal controls
and audit the transactions. Independence of the audit and compliance is ensured bytimely supervision of the Audit Committee over Internal Audit findings. Significant auditobservations and corrective actions suggested are presented to the Audit Committee onregularly basis.
OBLIGATION OF COMPANY UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTIONPROHIBITION AND REDRESSAL) ACT 2013
Company has adopted the Policy for prevention of Sexual Harassment of Women atworkplace and has set up Committee for implementation of said policy and No Complaints hasbeen received during the financial year.
DETAILS OF COMMISSION RECEIVED BY MD / WTD
None of the Directors have received any commission during the year under review.
EVENTS SUBSEQUENT TO THE DATE OF FINANCIAL STATEMENTS
There are no significant/ material events to be reported under this head.
DIRECTORS' RESPONSIBILITY STATEMENT
Pursuant to the requirements Section 134 (3)(c) of Companies Act your Directorsconfirm that:
(a) in the preparation of the annual accounts for the year ended 31.03.2017 theapplicable accounting standards had been followed alongwith proper explanation relating tomaterial departures;
(b) the Directors had selected such accounting policies and applied them consistentlyand made judgments and estimates that are reasonable and prudent so as to give a true andfair view of the state of affairs as at 31.03.2017 and of the profit and loss of thecompany for that period;
(c) the Directors had taken proper and sufficient care for the maintenance of adequateaccounting records in accordance with the provisions of this Act for safeguarding theassets of the company and for preventing and detecting fraud and other irregularities;
(d) the Directors had prepared the annual accounts on a going concern basis; and
(e) the Directors had laid down internal financial controls to be followed by thecompany and that such internal financial controls are adequate and were operatingeffectively;
(f) the Directors had devised proper systems to ensure compliance with the provisionsof all applicable laws and that such systems were adequate and operating effectively.
TRANSFER OF AMOUNT TO INVESTOR EDUCATION AND PROTECTION FUND (IEPF)
Your company did not have any funds lying unpaid or unclaimed for a period of sevenyears therefore there were no funds which were required to be transferred to IEPF.
Company has devised proper systems to ensure compliances of Laws applicable to thecompany and the compliance reports issued by the Departmental Heads are placed before theBoard confirming compliances by the company with all applicable Laws.
SHARE TRANSFER SYSTEM
Shares lodged for physical transfer are registered within a period of 15 days if thedocuments are clear and complete in all respects. The shares duly transferred would bedispatched to the Shareholders upon approval of transfers. Adequate care is taken toensure that no transfers are pending for more than a fortnight. As bulk of the Company'sshares is currently in dematerialized form the transfers are processed and approved inthe electronic form by NSDL / CDSL through depository participants. Alankit AssignmentsLimited is the Share Transfer Agent for both physical and dematerialized mode.
PARTICULARS OF CONSERVATION OF ENERGY TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGEEARNINGS AND OUT GO.
Information required to be given pursuant to this Clause are given below:
A. CONSERVATION OF ENERGY
Your company did not use any significant energy during the year under review. YourCompany is conscious about its responsibility to conserve energy power and other energysources wherever possible. We emphasis towards a safe and clean environment and continueto adhere to all regulatory requirements and guidelines.
B. RESEARCH & DEVELOPMENT
Your company has not imported any technology for any research and development
C. TECHNOLOGY ABSORPTION
Your company has not imported any technology; however we believe and use informationtechnology extensively in all spheres of our activities to improve efficiency levels.
D. FOREIGN EXCHANGE EARNINGS AND OUTGO.
CEO/ CFO CERTIFICATION
In accordance with the Regulation 17(8) read with Part B of Schedule V to the SEBI(LODR) Regulations 2015 pertaining to corporate governance norms Ms Lalita Mittal (DIN:06928783) WTD & CFO of the company have certified inter-alia on review offinancial statements and establishing and maintaining internal controls for the financialreporting for the year ended 31.03.2017. The said Certificate forms an integral part ofthis Annual Report and the Certificate has been reviewed by the Audit Committee and takenon record by the Board of Directors.
Annual Report of F. Y. 2016-17 of the Company containing complete Balance SheetStatement of Profit & Loss other Statements and Notes thereto prepared as per therequirements of Schedule III to the Companies Act 2013 Directors' Report (includingManagement Discussion and Analysis Report and Corporate Governance Report) Etc. are beingsent via email to all shareholders who have provided their Email address (es) and toothers the Annual Report is being sent by post. Full version of Annual Report of 2016-17is also available for inspection at the registered office of the company during workinghours upto the date of ensuing Annual General Meeting (AGM). It is also available at theCompanys website www.swagtam.com.
Notice of the AGM shall also be placed at the website of NSDL/CDSL. Please note thatMembers will be entitled to be supplied free of cost Annual Report of 2016-17 uponreceipt of written request.
DEMATERIALIZATION OF SHARES
As mentioned in company's earlier Annual Reports the company's equity shares are incompulsory Demat mode in terms of SEBI Guidelines. This has been facilitated througharrangement with NSDL and CDSL. About 94.84% of the issued shares of the company arealready in dematerialized form. M/s Alankit Assignments Limited New Delhi is acting asthe RTA for this purpose and acts as share agent in terms of SEBI Guidelines.
DISCLOSURES AUDIT COMMITTEE
Your Directors wish to inform that in Compliance with Section 177 of the Companies Act2013 and Regulation 18 of SEBI (LODR) Regulations 2015 an Audit Committee is dulyconstituted.
Audit Committee as on March 312017 comprises of the following Directors:-
Details of Audit Committee have been separately given in the Corporate GovernanceReport. Further recommendations of Audit Committee were accepted by the Board ofDirectors.
NOMINATION AND REMUNERATION COMMITTEE
In terms of Regulation 19 of SEBI (LODR) Regulations 2015 and pursuant to theprovisions of Section 178(1)of the Companies Act 2013 Nomination & RemunerationCommittee is duly constituted.
The Nomination and Remuneration Committee as on March 312017 comprises of thefollowing Directors:-
REMUNERATION AND NOMINATION COMMITTEE
Details of Nomination & Remuneration Policy and Committee are furnished in the CGRwhich is annexed herewith. SHAREHOLDERS / INVESTORS GRIEVANCE COMMITTEE
In terms of Regulation 20 of SEBI (LODR) Regulations 2015 the StakeholdersRelationship Committee is duly constituted. Shareholders / Investors Grievance Committeeas on March 31 2017 comprises of following Directors:-
5Details of Committee are furnished in the Report on Corporate Governance which isannexed herewith.
EXTRACT OF ANNUAL RETURN (MGT - 9)
Pursuant to section 92(3) of Companies Act 2013 (the Act') and Rule 12(1) ofCompanies (Management and Administration) Rules 2014 Extract ofAnnual Return is Annexedherewith to Director's Report.
Company is providing E-voting facility to all members to enable them to casttheir votes electronically on all Resolutions set forth in the Notice. This is pursuant toSection 108 of the Companies Act 2013 and Rule 20 of the Companies (Management andAdministration) Rules 2014 and Regulation 44 of SEBI (LODR) Regulation 2015.
The above Rule 20 of the Companies (Management and Administration) Rules 2014 havebeen amended on March 19 2015 to introduce a new concept of e-voting i.e. E-Voting atgeneral meeting through an electronic voting system. To comply with the requirements ofnew Companies Act 2013 and to ensure good governance for its members your company hasprovided e-voting facility for its general meetings to enable its members to participatein the voting electronically. The instruction(s) for e-voting for ensuing AGM isalso provided with Notice to shareholders of this Annual Report. Company has signednecessary agreements with NSDL and CDSL to facilitate e-voting for member(s).
Your Directors wish to express their sincere appreciation to its valued ClientsBankers various Departments & Agencies and Employees of the company for theircontinued valued support & co-operation.