1 A member entitled to attend and vote at the meeting is entitled to appoint a proxy orproxies to attend and on a poll to vote instead of himself. A proxy need not be member ofthe company. Proxy form in order to be effective must be deposited at least 48 hoursbefore the commencement of the meeting. A person cannot hold more than 50 proxies.
2 The relative Explanatory Statement pursuant to section 102 (2) of the companies act2013 (corresponding to 173 (2) of the companies act 1956) in respect of the specialbusiness under item no. 4 & 5 are annexed hereto
3 Members/ proxies should bring attendance slip duly filled in for attending themeeting.
4 Members / proxies attending the meeting should bring their copy of the Annual Reportfor reference at the meeting as Copies of Annual Report will not be distributed at theAnnual General Meeting.
5 The register of Members and share transfer books of the company will remain closedfrom 22nd September 2014 to 30th September 2014 (both daysinclusive).
6 Members desirous of obtaining any information concerning the accounts and operationsof the company axe requested to address their questions to the company so as to reach atleast 7 days before the date of the meeting so that the information required will be madeavailable at the meeting to the best extent possible.
7 All documents referred to in the notice and the explanatory statement requiring theapproval of the members at the meeting and other statutory register shall be available forinspection by the Members at the registered office of the company during office hours onall working days between 11.00 a.m to 1.00 p.m. on all days except Saturdays Sundays andpublic holiday from the date hereof up to the date of the annual general meeting.
8 The Notice of the Annual General Meeting with instruction for e-voting along withattendance slip and proxy form is being dispatched to the Members by Post (andelectronically by e-mail to those Members who have registered their e- mail IDs with theCompany /Depositories) whose names appear in the Register of Members/list of beneficialowners as received from National Securities Depository Limited (NSDL) on 22ndAugust 2014. Members may also note that the notice of the AGM for the year ended on 31stMarch 2014 and the annual report 2013-14 will be available on the companys websitewww. avipolvmer s. com
9 Members are entitled to make nomination in respect of shares held in physical form.Members desirous of making nominations are requested to send their requests in Form 2B(specimen available on request) to the Registered office of the Company.
10 Voting through electronic means: In compliance with provisions of Section 108 of theCompanies Act 2013 and Rule 20 of the Companies (Management and Administration) Rules2014 the Company is pleased to provide members facility to exercise their right to voteat the Annual General Meeting (AGM) by electronic means and the business may be transactedthrough e-Voting. The Company has signed an agreement with NSDL for facilitating suche-Voting by the Members. Kindly note that each Member can opt for only one mode for votingi.e. either by Physical Ballot or by E-voting. However in case members cast their voteboth via physical ballot and e-voting then voting through postal ballot shall prevail andvoting done by e-voting shall be treated as invalid. The detailed instructions fore-voting is given in the Annexure
| ||BY ORDER OF THE BOARD OF DIRECTORS OF |
| ||AVI POLYMERS LIMITED |
|Place: Ahmedabad || |
|Date: 01/09/2014 ||SHRI MANSUKH PATEL |
| ||MANAGING DIRECTOR |