To The Members
B.C. Power Controls Limited
Your Directors have the pleasure of presenting the Thirteenth Annual Report of theCompany on the business and operations of the Company together with Audited Statement ofAccounts for the year ended March 31 2021.
The Company's performance during the financial year ended March 31 2021 as compared tothe previous financial year is summarized as below:
|(Amount in Rs.) || || |
|PARTICULARS ||2020-21 ||2019-20 |
|Revenue || || |
|Revenue from operations ||1502505989 ||1925502391 |
|Other Income ||363826 ||8867756 |
|Total Income ||1502869815 ||1934370147 |
|Expenditure || || |
|Cost of Raw Material Consumed ||226335217 ||1045980882 |
|Purchase of Stock in Trade ||1280007751 ||738721728 |
|Change in Inventories ||(71504181) ||71140485 |
|Employee Benefit Expenses ||9081922 ||8718482 |
|Finance Cost ||12850217 ||24803069 |
|Depreciation ||4030837 ||4758121 |
|Other Expenses ||35650253 ||25605569 |
|Total Expenses ||1496452017 ||1919728336 |
|Profit Before Tax ||6417798 ||14641811 |
|Less: Tax ||2010888 ||4247792 |
|Net Profit ||4406910 ||10394019 |
NATURE OF BUSINESS
The Company is engaged in manufacturing and trading activities. Company manufacturesand trades ferrous and non ferrous items metal items which includes wires & cables.
There was no major change in the nature of the business of the Company during the yearunder review. But the Board of Directors of the Company had recommended to theShareholders of the Company to sell the Manufacturing Unit of the Company situated atE-424 RIICO Industrial Area Chopanki Bhiwadi Dist. Alwar Rajasthan-301017. Then theshareholders of the Company as accorded their approval vide Postal Ballot to sell theentire aforesaid manufacturing unit including land building plant machinery and otherassets situated therein.
But until the date of the report the sale is not executed due to some requisiteapprovals. As soon as the Company get all requisite clearance it will execute the sale ofthe aforesaid manufacturing unit in coming days.
Now the Company is planning to focus on its trading segment only. The Company using theMulti Commodity Exchange (MCX) Platform to trade the goods by taking and giving physicaldelivery of material and other modes also.
Considering the above it can be said that the although basis nature of the business ofthe Company will remain but it will just concentrate over trading segment instead of doingtrading and manufacturing both.
FINANCIAL PERFORMANCE REVIEW
Due the Covid-19 pandemic the business of the Company was affected very adversely infinancial year 2020-21. But your Board of Directors had employed their best efforts bytaking wise decisions to bring down effect lockdown and other adverse market conditions toits minimum level and as result the Company's total revenue could reach at Rs.1502869815/- as at 31st March 2021 which is quite low as compared to Rs.1934370147/- as at 31st March 2020.
But your directors hoping the good business performance in the coming years.
Despite stiff competition in Indian and global market your Company is working in adirection to create a unique identity amongst the customer and your Directors areconfident of achieving better working results in the coming years.
RESERVES & SURPLUS
The Company's Reserve & Surplus in the year 2021 is Rs. 196987360/- as comparedto the previous year it was Rs. 192580450/-.
No Profit was transferred to any specific reserve created but transferred to generalreserves.
The Board of Directors has not recommended any dividend on the Share Capital of theCompany for the period ended 31st March 2021 considering the current cash flow position ofthe Company and future funds requirement for growth of business.
During the year under review your Company did not accept any deposits in terms ofSection 73 of the Companies Act 2013 read with the Companies (Acceptance of Deposit)Rules 2014.
LISTING ON STOCK EXCHANGES
Your Company is listed in BSE Limited.
Apart from above your Company is also permitted to trade on National Stock ExchangeLimited w.e.f. dated 16th August 2019.
CASH FLOW STATEMENT:
In conformity with the provisions of Regulation 34(2)(C) of SEBI( Listing Obligationsand Disclosure Requirements) Regulations 2015 and requirements of Companies Act the Cashflow Statement for the year ended 31.03.2021 is forming a part of Annual Report.
MATERIAL CHANGES AND COMMITMENTS IF ANY AFFECTING THE FINANCIAL POSITION OF THECOMPANY WHICH HAVE OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR OF THE COMPANY TO WHICHTHE FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT
No material changes and commitments which could affect the Company's financial positionhave occurred between the end of the financial year of the Company and the date of thisreport.
PARTICULARS OF CONTRACTS OR ARRANGEMENT WITH RELATED PARTIES
All transactions of the Company with Related Parties are in the ordinary course ofbusiness and at arm's length. Information about the transactions with Related Parties isgiven in the Corporate Governance Report which forms a part of this Annual Report.
The Board of Directors of the Company has seek the approval of Shareholders in ensuingAnnual General Meeting for material related party transactions with M/s Bonlon IndustriesLimited during the Financial Year 2021-22.
Form AOC 2 pursuant to the provisions of Section 134 (3) (h) of the Companies Act2013 read with Rule 8 (2) of the Companies (Accounts) Rules 2014 is given as Annexure- Ito this Directors' Report.
PARTICULARS OF LOANS GUARANTEES INVESTMENTS UNDER SECTION 186
The Company has not given any Loan Guarantee or made investment falling under section186 of the Companies Act 2013. Note 2.4 and 2.6 forming part of Financial
Statement of the Company are meant for details of Investment and Loans which containsonly Securities deposits with government and non government departments as the Company hasnot made any Loan Guarantee or made investment falling under section 186 of the CompaniesAct 2013.
DISCLOSURE RELATING TO EQUITY SHARES WITH DIFFERENTIAL RIGHTS
The Company has not issued any equity shares with differential rights during the yearunder review and hence no information as per provisions of Rule 4(4) of the Companies(Share Capital and Debenture) Rules 2014 has been furnished.
DISCLOSURE RELATING TO SWEAT EQUITY SHARE
The Company has not issued any sweat equity shares during the year under review andhence no information as per provisions of Rule 8(13) of the Companies (Share Capital andDebenture) Rules 2014 has been furnished.
DISCLOSURE RELATING TO EMPLOYEE STOCK OPTION SCHEME AND EMPLOYEE STOCK PURCHASE SCHEME
The Company has not issued any employee stock option scheme and employee stock purchasescheme and hence no information as provisions of Rule 12(9) of the Companies (ShareCapital and Debenture) Rules 2014 and SEBI (Employee Share Based Employee Benefits)Regulations 2014 has been furnished.
DISCLOSURES IN RESPECT OF VOTING RIGHTS NOT DIRECTLY EXERCISED BY EMPLOYEES
There are no shares held by trustees for the benefit of employees therefore nodisclosure under Rule 16(4) of the Companies (Share Capital and Debentures) Rules 2014has been furnished.
MATTERS RELATED TO DIRECTORS AND KEY MANAGERIAL PERSONNEL
As on 31st March 2021 your Board comprises of 06 Directors which includes 01 ManagingDirector 01 Whole Time Director 01 Non Executive Director and 03 Independent Directors.
Mr. Harshit Jain (DIN: 06450270) had resigned from the post of the Whole Time Directorwith effect from 01st April 2020 and thereafter the Board of Directors had appointed Mr.Rajat Jain (DIN: 00438444) as Additional Director (Whole Time) in their Meeting held on01st May 2020 who was regularized by the Shareholders of the Company in their 12th AnnualGeneral Meeting held on 30th September 2020. The Board of Directors had also appointmentMr. Ankit Gupta as Additional Directors in their Meeting held on 21st August 2020 who wasalso regularized in 12th Annual General Meeting held on 30th September 2020.
In terms of the provisions Section 152 of the Companies Act 2013 read with theArticles of Association of the Company Mr. Ankit Gupta Non Executive Director of theCompany is liable to retires by rotation at the ensuing 13th Annual General Meeting andbeing eligible offered him-self for reappointment.
Declarations by Independent Directors
Pursuant to the provisions of sub-section (7) of Section 149 of the Companies Act 2013and Regulation 16 of SEBI (LODR) Regulation 2015 the Company has received individualdeclarations from all the Independent Directors confirming that they fulfill the criteriaof independence as specified in Section 149(6) of the Companies Act 2013 and Regulation16 of the SEBI (LODR) Regulations 2015.
Key Managerial Personnel
Mr. Ankit Garg has resigned from the post of the Company Secretary and ComplianceOfficer of the Company w.e.f. 20th July 2021 and Mr. Rajbir Sharma was appointed asCompany Secretary and Compliance Officer w.e.f. 21st July 2021.
As on the date of this report in compliance with the requirements of Section 203 ofthe Companies Act 2013 following are the Key Managerial Personnel of the Company:
|Mr. Arun Kumar Jain- Chairman and Managing Director |
|Mr. Rajat Jain - Whole Time Director |
|Mr. Manoj Jain - Chief Financial Officer |
|Mr. Rajbir Sharma - Company Secretary & Compliance Officer |
POLICY ON DIRECTORS` APPOINTMENT AND POLICY ON REMUNERATION
Pursuant to Section 134(3)(e) and Section 178(3) of the Companies Act 2013 the Policyon appointment of Board members including criteria for determining qualificationspositive attributes independence of a Director and the Policy on remuneration ofDirectors KMP and other employees is forming a part of Corporate Governance Report.
It is thereby affirmed that remuneration paid to the Directors Key ManagementPersonnel and other employees is as per the Remuneration Policy of the Company.
NUMBER OF MEETINGS OF BOARD AND COMMITTEE OF BOARD OF DIRECTORS
MEETINGS OF BOARD OF DIRECTORS
The Board of Directors met 12 times during the financial year ended March 31 2021 inaccordance with the provisions of the Companies Act 2013 and rules made there-under.Directors of the Company actively participated in the meetings and contributed valuableinputs on the matters brought before the Board of Directors from time to time.
Additionally during the financial year ended March 31 2021 the Independent Directorsheld a separate meeting in compliance with the requirements of Schedule IV of theCompanies Act 2013.
The Audit Committee met 07 times during the financial year ended March 31 2021. Thenomination and remuneration committee met 02 times during the financial year ended March31 2021. The Shareholders Grievances Committee met 04 times during the financial endedMarch 31 2021. The Corporate Social Responsibility Committee met 01 times during thefinancial ended March 31 2021. Members of the Committees discussed the matter placed andcontributed valuable inputs on the matters brought before.
DIRECTOR'S RESPONSIBILITY STATEMENT
In terms of Section 134(5) of the Companies Act 2013 in relation to the auditedfinancial statements of the Company for the year ended March 31 2021 the Board ofDirectors hereby confirms that:
1. In the preparation of the annual accounts the applicable accounting standards hadbeen followed along with proper explanation relating to material departures;
2. The Directors had selected such accounting policies have been selected and appliedconsistently and the Directors made judgments and estimates that are reasonable andprudent so as to give a true and fair view of the state of affairs of the Company as onMarch 31 2021 and of the profits of the Company for the year ended on that date;
3. The Directors had taken proper and sufficient care was taken for the maintenance ofadequate accounting records in accordance with the provisions of the Companies Act 2013for safeguarding the assets of the Company and for preventing and detecting fraud andother irregularities;
4. The Directors has prepared annual accounts of the Company have been prepared on agoing concern basis;
5. The Directors had laid down internal financial controls have been laid down to befollowed by the Company and that such internal financial controls are adequate and wereoperating effectively;
6. The Directors had devised proper systems have been devised to ensure compliance withthe provisions of all applicable laws and that such systems were adequate and operatingeffectively.
An Audit Committee is in existence in accordance with the provisions of Section 177 ofthe Companies Act 2013. Kindly refer to the section on Corporate Governance under thehead Audit Committee' for matters relating to constitution meetings and functionsof the Committee.
NOMINATION AND REMUNERATION COMMITTEE
The Company has constituted a Nomination and Remuneration Committee and formulated thecriteria for determining the qualification positive attributes and independence of aDirector (the Criteria). The Nomination and Remuneration Committee has recommended to theBoard a policy relating to the remuneration for Directors Key Managerial Personnel andother employees as required under Section 178 (1) of the Companies Act 2013.
Kindly refer section on Corporate Governance under the head Nomination andRemuneration Committee' for matters relating to constitution meetings functions of theCommittee and the remuneration policy formulated by this Committee.
PERFORMANCE EVALUATION OF THE BOARD ITS COMMITTEES AND INDIVIDUAL DIRECTORS
Pursuant to applicable provisions of the Companies Act 2013 and the Listing Agreementwith Stock Exchanges the Board of Directors in consultation with its Nomination &Remuneration Committee has formulated a framework containing inter-alia the criteriafor performance evaluation of the entire Board of the Company its Committees andIndividual Directors including Independent Directors.
A structured questionnaire has been prepared covering various aspects of thefunctioning of the Board and its Committee such as adequacy of the constitution andcomposition of the Board and its Committees matters addressed in the Board and Committeemeetings processes followed at the meeting Board`s focus regulatory compliances andCorporate Governance etc.
Similarly for evaluation of Individual Director's performance the questionnairecovers various aspects like his/ her profile contribution in Board and Committeemeetings execution and performance of specific duties obligations regulatorycompliances and governance etc. Board members had submitted their response on a scale of5 (excellent) 1 (poor) for evaluating the entire Board respective Committees of whichthey are members and of their peer Board members including Chairman of the Board. TheIndependent Directors had met separately without the presence of Non-Independent Directorsand the members of management and discussed inter-alia the performance of nonIndependent Directors and Board as a whole and the performance of the Chairman of theCompany after taking into consideration the views of executive and Non-ExecutiveDirectors.
The Nomination and Remuneration Committee has also carried out evaluation of everyDirector`s performance.
The performance evaluation of all the Independent Directors have been done by theentire Board excluding the Director being evaluated. On the basis of performanceevaluation done by the Board it shall be determined whether to extend or continue theirterm of appointment whenever the respective term expires.
The Directors expressed their satisfaction with the evaluation process.
CORPORATE SOCIAL RESPONSIBILITY COMMITTEE
Your Company has always been undertaking CSR activities on a significant scaleupholding the belief that Corporates have a special and continuing responsibility towardssocial development.
The vision of B.C. Power Controls Limited CSR activities to make sustainable impact onthe human development of underserved communities through initiatives in Education Healthand Livelihoods has been formally codified with the constitution of a dedicated CorporateSocial Responsibility Committee of the Board as per of section 135 of the Companies Act2013 and Rules framed thereunder. The CSR Committee of the Company helps the Company toframe monitor and execute the CSR activities of the Company. The Committee defines theparameters and observes them for effective discharge of the social responsibility of yourCompany. The CSR Policy of your Company outlines the Company's philosophy & themechanism for undertaking socially useful programmes for welfare & sustainabledevelopment of the community at large as part of its duties as a responsible corporatecitizen. Details regarding the constitution roles and functions of the Corporate SocialResponsibility Committee are given in the Report on Corporate Governance. Further theBoard of Directors of your
Company has also adopted the CSR Policy of the Company as approved by the CorporateSocial Responsibility Committee which is also available on the website of the Company atwww.bcpowercontrols.com.
During the year the Committee monitored the implementation and adherence to the CSRpolicy. The CSR policy provides a constructive framework to review and organize our socialoutreach programs in the areas of education health and livelihood. The policy enables adeeper understanding of outcome-focused social development through diverse collaborations.During the Financial Year 2020-21 the Company has spent Rs. 835000/- for the obligationsof F.Y. 2020-21 and Rs. 815000 for unspent amount against the obligations of F.Y.2019-20. The report on CSR activities of the Company is attached as Annexure- II'.
OTHER BOARD COMMITTEES
For details of other board committees viz. Shareholders/ Investors Grievance Committeekindly refer to the section on Corporate Governance.
VIGIL MECHANISM FOR THE DIRECTORS AND EMPLOYEES
The Company has established a vigil mechanism through a Whistle Blower Policy whereDirectors and employees can voice their genuine concerns or grievances about any unethicalor unacceptable business practice. A whistle-blowing mechanism not only helps the Companyin detection of fraud but is also used as a corporate governance tool leading toprevention and deterrence of misconduct.
It provides direct access to the employees of the Company to approach the ComplianceOfficer or the Chairman of the Audit Committee where necessary. The Company ensures thatgenuine Whistle Blowers are accorded complete protection from any kind of unfair treatmentor victimization.
The Whistle Blower Policy is disclosed on the website of the Company atwww.bcpowercontrols.com.
RISK MANAGEMENT POLICY
The Board of Directors of the Company has formulated a Risk Management Policy whichaims at enhancing shareholders' value and providing an optimum risk reward thereof. Therisk management approach is based on a clear understanding of the variety of risks thatthe organization faces disciplined risk monitoring and measurement and continuous riskassessment and mitigation measures.
INTERNAL FINANCIAL CONTROLS
The Company has in place adequate internal financial controls related to financialstatement. During the year such controls were tested and no reportable materialweaknesses were observed for inefficiency or inadequacy of such controls. Some of thecontrols are outlined below: The Company has adopted accounting policies which are inline with the Accounting Standards and other applicable provisions of the Companies Act2013; Changes in polices if any are approved by the Audit Committee in consultation withthe Auditors;
In preparing the financial statement judgment and estimates have been made based onsound policies. The basis of such judgments and estimates are approved by the Auditors andthe Audit Committee;
PARTICULARS OF EMPLOYEES AND REMUNERATION
Your Directors appreciate the significant contribution made by the employees to theoperations of your Company during the period.
The information required on particulars of employees as per Section 197(12) of theCompanies Act 2013 and Rule 5 of the Companies (Appointment and Remuneration ofManagerial Personnel) Rules 2014 is given in a separate Annexure- III to this Directors'Report.
As per the provisions contained in the proviso to Section 136(1) of the Companies Act2013 the some of the aforesaid particulars are not being sent as a part of this AnnualReport. Any Member interested in obtaining a copy of the same may write to the CompanySecretary at the registered office of the Company.
OBLIGATION OF COMPANY UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTIONPROHIBITION AND REDRESSAL) ACT 2013
In order to prevent sexual harassment of women at work place a new act The SexualHarassment of Women at Workplace (Prevention Prohibition and Redressal) Act 2013 hasbeen notified on 9th December 2013. Under the said Act every company is required to setup an Internal Complaints Committee to look into complaints relating to sexual harassmentat work place of any women employee.
The Company has not received any complaint of harassment till date.
As required pursuant to section 92(3) of the Companies Act 2013 and rule 12(1) of theCompanies (Management and Administration) Rules 2014 a draft annual return in Form MGT 7is placed on website of the Company at link http://bcpowercontrols.com/investors-corner/.
CONSERVATION OF ENERGY TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO
The particulars as required under the provisions of Section 134(3) (m) of the CompaniesAct 2013 read with Rule 8 of the Companies (Accounts) Rules 2014 in respect ofconservation of energy and technology absorption have not been furnished considering thenature of activities undertaken by the Company during the year under review.
Foreign Exchange Inflow: Rs. 243616873/- Foreign Exchange Outflow: Rs:187244947/-
A report on Corporate Governance and the certificate from the Secretarial Auditorregarding compliance with the conditions of Corporate Governance have been furnished inthe Annual Report and form a part of the Annual Report.
MANAGEMENT AND DISCUSSION AND ANALYSIS REPORT
The Management Discussion and Analysis report has been separately furnished in theAnnual Report and forms a part of the Annual Report.
M/s. Garg Bros & Associates Chartered Accountants the Statutory Auditors of theCompany were appointed as Statutory Auditor of Company in Eleventh Annual General Meetingheld on 30.09.2020 for a period of 5 year upto the conclusion of the Sixteenth (16th)Annual General Meeting of the Company. This is second term of M/s. Garg Bros &Associates as Statutory Auditors of the Company which will be will be complete withconclusion of Sixteenth Annual General Meeting.
The Audit Report given by M/s Garg Bros & Associates for the Financial Year2020-21 forming part of this Annual Report.
The Reports of Statutory Auditor do not contain any qualification reservation oradverse remarks. During the year the Statutory Auditors have not reported any matter underSection 143 (12) therefore no detail is required to be disclosed under the applicableprovisions of the Act.
As required under provisions of Section 204 of the Companies Act 2013 the report inrespect of the Secretarial Audit carried out by M/s Bansal Vikas & Associates CompanySecretaries in Form MR-3 for the F.Y. 2020-21 is attached as Annexure- IV' which formspart of this Report.
M/s Shyam Goel & Associates Chartered Accountants performed the duties ofinternal auditors of the Company during the F.Y. 2020-21 and their report was reviewed bythe audit committee from time to time.
ACKNOWLEDGEMENTS AND APPRECIATION
Your Directors take this opportunity to thank the customers suppliers bankersbusiness partners/associates financial institutions and various regulatory authoritiesfor their consistent support/encouragement to the Company.
Your Directors would also like to thank the Members for reposing their confidence andfaith in the Company and its Management.
| ||By Order of the Board of Directors |
| ||For B.C. Power Controls Limited |
|Date: August 14 2021 || |
|Place: New Delhi ||(Arun Kumar Jain) |
| ||Chairman & Managing Director |
| ||DIN: 00438324 |