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International Data Management Ltd.

BSE: 517044 Sector: IT
NSE: N.A. ISIN Code: INE649R01010
BSE 00:00 | 05 Dec 14.00 -0.05
(-0.36%)
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NSE 05:30 | 01 Jan International Data Management Ltd
OPEN 14.10
PREVIOUS CLOSE 14.05
VOLUME 939
52-Week high 25.10
52-Week low 7.70
P/E
Mkt Cap.(Rs cr) 3
Buy Price 0.00
Buy Qty 0.00
Sell Price 0.00
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OPEN 14.10
CLOSE 14.05
VOLUME 939
52-Week high 25.10
52-Week low 7.70
P/E
Mkt Cap.(Rs cr) 3
Buy Price 0.00
Buy Qty 0.00
Sell Price 0.00
Sell Qty 0.00

International Data Management Ltd. (INTLDATAMGT) - Director Report

Company director report

To the Members

International Data Management Limited

The Board of Directors of the Company presents herewith the 45th Annual Report togetherwith the Audited Accounts of the Company for period ended 31st March 2022.

1. FINANCIAL HIGHLIGHTS

The highlights of the financial results of the Company are as follows:

(Rs. in Lacs)
Particulars Financial Year Ended March 31 2022 Financial Year Ended March 31 2021
Total Income 0 0
Total Expenses 7.95 8.91
Profit/ (Loss) (7.95) (8.91)
Depreciation 0 0
Profit/ (Loss) Before finance Cost (7.95) (8.91)
Finance Cost 0 0
Profit/ (Loss) Before Exceptional Items (7.95) (8.91)
Exceptional items 0 0
Profit/ (Loss) Before Tax (7.95) (8.91)
Tax Expense 0 0
Profit/ (Loss) After Tax (7.95) (8.91)

2. STATE OF COMPANY'S AFFAIRS

During the year under review loss of Rs. 7.95 Lacs has been reported by the company asagainst the loss of Rs. 8.91 Lacs for the previous year.

No business could be undertaken due to paucity of working capital and other businessconstraints.

3. DIVIDEND

In view of the loss incurred during the year under review and past accumulated lossesthe Board of Directors of the Company does not recommend any dividend for the financialyear ended March 31 2022.

4. ANNUAL RETURN

Pursuant to the provisions of the Sections 92(3) and 134(3)(a) of the Act the AnnualReturn of the Company for FY 2021-22 is available on the website of the Company at www.idmlimited.in.

5. MEETINGS OF THE BOARD

The Board met 6 (Six) times during the Financial Year 202122 the details of which aregiven below:

25-April-2021 27-May-2021 11-August-2021
11-Nov-2021 15-Dec-2021 14-Feb-2022

Further the gap between two meetings did not exceed one hundred and twenty days.

The following table gives the attendance record of the Board Meetings:

Name of the Director No. of Board Meetings held No. of Board Meetings attended
Mr. Sunil KShrivastava 6 6
Mr. Sashi Sekhar Mishra 6 6
Ms. Rita Gupta 6 6
Mr. PS Ravishankar 6 3
Mr. Suresh Chand Sharma 6 6

6. ASSOCIATE COMPANY

The Company is an Associate Company of M/s HCL Corporation Private Limited underSection 2(6) of the Companies Act 2013.

7. SHARE CAPITAL:

There was no change in the share capital of the company during the year.

a. Issue of equity shares with differential rights-NIL

b. Issue of sweat equity shares-NIL

c. Issue of employee stock option - NIL

d. Provision of moneys by company for purchase of its own shares-NIL

8. DIRECTORS' RESPONSIBILITY STATEMENT

As required under Section 134(5) of the Companies Act 2013 the Directors herebyconfirm that:

i. In the preparation of the Annual Accounts for the financial year ended at 31"'March 2022; the applicable accounting standards have been followed along with properexplanation relating to material departure (if any);

ii. Appropriate accounting policies have been selected and applied consistently andthat the judgments and estimates made are reasonable and prudent so as to give a true andfair view of the state of affairs of the Company as at March 31 2022 and of the Loss ofthe Company for the said period;

iii. Proper and sufficient care has been taken for the maintenance of adequateaccounting records in accordance with the provisions of the Companies Act 2013 forsafeguarding the assets of the Company and for preventing and detecting fraud and otherirregularities;

iv. In view of expected future business the annual accounts for the financial yearended on 31"' March 2022 have been prepared on a going concern basis;

V. The internal financial controls were followed by the Company and that internalfinancial controls are adequate and were operating effectively; and

vi. Proper systems were devised to ensure compliance with the provision of allapplicable laws and the systems were adequate and operating effectively.

9. SECRETARIAL STANDARD

The Company complies with ail applicable secretarial standards.

10. INDEPENDENT DIRECTORS DECLARATION

The Company has received the necessary declaration from each Independent Director inaccordance with Section 149(7) of the Companies Act 2013 that they meet the criteria ofindependence as laid out in sub-section (6) of Section 149 of the Companies Act 2013 andRegulation 25 of the Securities and Exchange Board of India (Listing Obligations andDisclosure Requirement) Regulations 2015.

11. MANAGEMENT'S DISCUSSION AND ANAYLSIS

In terms of the provision of Regulation 34 of the Securities and Exchange Board ofIndia (Listing Obligations and Disclosure Requirement) Regulations 2015 the management'sdiscussion and analysis is not applicable on the Company. Since the Company is not havingany operations the information as required is not provided.

12. CORPORATE GOVERNANCE REPORT

We wish to inform the members that in terms of Regulation 15 (2) of the SEBI (ListingObligations & Disclosure Requirements) Regulations 2015 Corporate Governance is notapplicable to Companies having paid up equity share capital not exceeding Rs.10 crore andNet Worth not exceeding Rs. 25 crores as on the last day of the previous financial year.The Company does not fulfil any of the criteria's as mentioned above and hence are notrequired to comply with the Corporate Governance provisions envisaged under SEBI (ListingObligations & Disclosure Requirements) Regulations 2015.

13. COMPENSATION POLICY FOR BOARD AND SENIOR MANAGEMENT

Based on the recommendations of the Nomination and Remuneration Committee the Boardhas approved the Remuneration Policy for Directors KMP and all other employees of theCompany. As part of the policy the Company strives to ensure that:

a) the level and composition of remuneration is reasonable and sufficient to attractretain and motivate Directors of the quality required to run the Company successfully;

b) relationship between remuneration and performance is clear and meets appropriateperformance benchmarks; and

c) Remuneration to Directors KMP and senior management involves a balance betweenfixed and incentive pay reflecting short and long-term performance objectives appropriateto the working of the Company and its goals.

The Remuneration Policy for Directors KMP and other employees is annexed to thisreport [Annexure 1].

14. PARTICULARS OF LOANS GUARANTEES OR INVESTMENTS

The Company has not given any loan provided guarantees and made investments during theyear under the provisions of Section 186 of the Companies Act 2013.

15. RELATED PARTY TRANSACTIONS

During the accounting year under review the company has not entered into any contractor arrangement with any related party attracting the provisions of Section 188 of theCompanies Act 2013.

Further there have been no materially significant related party transactions betweenthe Company and the Directors the management the associate or the relatives except forthose disclosed in the financial statements.

16. MATERIAL CHANGES AND COMMITMENTS

During the period between the close of accounting year and date of report there was nomaterial changes and commitments that affects the financial position of the Company.

17. DIRECTORSAND KEY MANAGERIAL PERSONNEL

A. Retirement by rotation: Pursuant to Section 149 152 and other applicableprovisions if any of the Companies Act 2013 one third of such of the Directors as areliable to retire by rotation shall retire at every Annual General Meeting and ifeligible offer themselves for re-appointment at every Annual General Meeting.Consequently Mr. Sunil Kumar Shrivastava Director will retire by rotation at the ensuingAnnual General Meeting and being eligible offers himself for re-appointment in accordancewith the provisions of Companies Act 2013.

B. Formal Annual Evaluation: Pursuant to provisions of the Companies Act 2013 theBoard has carried out an evaluation of its own performance the Directors individually andthe evaluation of the working of its Audit committee. Nomination & Remunerationcommittee. Corporate Social Responsibility Committee and Stakeholder RelationshipCommittee.

18. COMMITTEES OF BOARD

A. Audit Committee:

The Audit Committee which was constituted on March 31 2015 was re-constituted onFebruary 12 2019. The Committee has adopted a Charter for its functioning. The primaryobjective of the Committee is to monitor and provide effective supervision of theManagement's financial reporting process to ensure accurate and timely disclosures withthe highest levels of transparency integrity and quality of financial reporting.

The Committee met 4 (Four) times during the Financial Year 2021-22 on 27-May-2111-Aug-21 11-Nov-21 and 14-Feb- 22. As on the date of this report the Committee iscomprised of:

s. No. Name of Director Category Designation
1 Mr. Suresh Chand Sharma Independent Director Chairman
2 Mr. PS Ravishankar Independent Director Member
3 Mr. Sunil Kumar Shrivastava Non-Independent Director Member

B. Nomination and Remuneration Committee:

The Nomination & Remuneration Committee which was constituted on March 31 2015was re-constituted on February 122019. The Committee has adopted a Charter for itsfunctioning. The primary objective of the Committee is to recommend suggestions to theBoard of Directors pertaining to the Remuneration Policy for Directors KMP and all otheremployees of the Company.

During the Financial Year 2021-22 the Committee met twice on 11-Aug-21 and 14-Feb-22.As on the date of this report the Committee is comprised of:

S. No. Name of Director Category Designation
1 Mr. Suresh Chand Sharma Independent Director Chairman
2 Mr. PS Ravishankar Independent Director Member
3 Mr. Sunil Kumar Shrivastava Non-Independent Director Member

The Nomination and Remuneration Policy of the Company is Annexed to this Report (Annexure1).

C. Stakeholder Relationship Committee

The Stakeholder Relationship Committee which was constituted on March 31 2015 wasre-constituted on February 122019. The Committee has adopted a Charter for itsfunctioning. The primary objective of the Committee is to consider and resolve thegrievances of Security Holders of the Company.

During the Financial Year 2021-22 the Committee met twice on 11-Aug-21 and14-Feb-21.Ason the date of this report the Committee is comprised of:

S. No. Name of Director Category Designation
1 Mr. Suresh Chand Sharma Independent Director Chairman
2 Mr. PS Ravishankar Independent Director Member
3 Mr. Sunil Kumar Shrivastava Non-Independent Director Member

D. Corporate Social Responsibility Committee:

The Corporate Sociai Responsibility Committee was constituted on February 12 2019.During the Financial Year 2021-22 the Committee met twice on 27-May-21 and 11- Nov-21. Ason the date of this report the Committee is comprised of:

S. No. Name of Director Category Designation
1 Mr. Suresh Chand Sharma Independent Director Chairman
2 Mr. PS Ravishankar Independent Director Member
3 Mr. Sunil Kumar Shrivastava Non-Independent Director Member

A brief outline of the CSR Policy of the Company and the initiatives undertaken by theCompany on CSR activities during the year are set out in (Annexure 2 & 2 (I)) ofthis Report in the form as prescribed under Companies (Corporate Social ResponsibilityPolicy) Amendment Rules 2021.

E. Vigil Mechanism

The Board at its meeting held on March 31 2015 approved the Vigil Mechanism thatprovides a formal mechanism for all Directors employees and vendors of the Company toreport genuine concerns or grievances about unethical behavior actual or suspected fraudor violation of the company's Code of Conduct or Ethics Policy.

The Vigil mechanism provides a channel to the employees and Directors to report to themanagement concerns about unethical behavior actual or suspected fraud or violation ofthe Codes of conduct or legal or regulatory requirements incorrect or misrepresentation ofany financial statements and reports etc. The Vigil Mechanism policy of the Company isannexed to this Report (Annexure 3).

19. Independent Director's meeting

In compliance with Schedule IV to the Companies Act 2013 and regulation 25 (3) of theSEBI Listing Regulations 2015 the independent directors held their separate meeting on14- Feb-22.

Without the attendance of non-independent directors and members of management interalia the independent directors discussed the following:

i. Review the performance of non-independent directors and the board as a whole;

ii. Review the performance of the chairperson of the Company taking into account theviews of executive directors and non-executive directors;

iii. Assess the quality quantity and timeliness of flow of information between theCompany Management and the board that is necessary for the Board to effectively andreasonably perform their duties; and

iv. Review the responsibility of independent directors with regards to internalfinancial controls.

20. AUDITORS AND AUDITORS'REPORT Statutory Auditors

The Shareholders in their meeting held on 27th September 2017 approved theappointment of M/s. Purushothaman Bhutan! & Co. Chartered Accountants New Deihi (FRN005484N) as the Statutory Auditors of the Company to hold office till the conclusion of45th Annual General Meeting (ensuing Annual General Meeting) to be held in year 2022.

The Board of Directors in their meeting held on 30th May 2022 recommends there-appointment of M/s. Purushothaman Bhutan! & Co. Chartered Accountants New Delhi(FRN.: 005484N) as the Statutory Auditors of the Company for the further term of fiveyears i.e. from the conclusion of this Annual General Meeting until the conclusion of50'" Annual General Meeting.

The Board has already received Consent letter from the Auditor confirming eligibilityunder section 141 of the Companies Act 2013 and their re-appointment if made would bewithin the limits prescribed under the Act.

The Auditors' Report with notes to accounts are self explanatory and therefore do notcall for further comments. The Audit Report does not contain any qualificationreservation or adverse remarks.

Internal Auditors

The Board of Directors based on the recommendation of the Audit Committee haveappointed Mr. Ashish Mittal (M. No 518891) a qualified Chartered Accountant as theInternal Auditor of the Company. The Internal Auditor are submitting their reports onquarterly basis.

Secretarial Auditor

The Board has appointed M/s Rana & Associates Practicing Company Secretaries (CPNo. 22302) to conduct the secretarial audit for the financial year 2021-22 i.e. from T'April 2021 to 3T'March 2022. The Secretarial Audit report is annexed herewith marked as Annexure4 to this report. The Secretarial Audit Report does not contain any qualificationreservation or adverse remarks.

21. CONSERVATION OF ENERGY TECHNOLOGY ABSORPTION & FOREIGN EXCHANGE EARNINGS ANDOUTGO

As there has been no business activities in the company during the year under reviewthe information required under Section 134 of the Companies Act 2013 read with theCompanies (Accounts) Rules 2014 is NIL and hence not provided.

22. PARTICULARS OF EMPLOYEES

During the year under review there are no employees in the Company. Therefore Section134 of the Companies Act 2013 does not apply.

23. DETAILS IN RESPECT OF ADEQUACY OF INTERNAL FINANCIAL CONTROLS WITH REFERENCE TO THEFINANCIAL STATEMENTS

The Company has in place adequate internal financial controls with reference tofinancial statements.

24. RISK MANAGEMENT POLICY

Pursuant to Section 134(3) (n) of the Companies Act 2013 the Company has laid downRisk Management Policy to inform Board Members about the risk assessment and minimizationprocedures.

25. DETAILS IN RESPECT OF FRAUDS REPORTED BY AUDITORS UNDER SUB-SECTION (12) OF SECTION143 OTHER THAN THOSE WHICH ARE REPORTABLE TO THECENTRALGOVERNMENT

The Statutory Auditors have not reported any incident of fraud by the officers oremployees of the Company for the financial year under review.

26. MANAGERIAL REMUNERATION

During the year under review no managerial remuneration was paid.

27. PUBLIC DEPOSITS

Your Company has not accepted any Public deposits. As such no amount of principal orinterest was outstanding as on the Balance Sheet date.

28. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS ORCOURTS

There is no significant material orders passed by the Regulators / Courts which wouldimpact the going concern status of the Company and its future operations.

29. DISCLOSURE UNDER SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION PROHIBITIONAND REDRESSAL) ACT 2013

In view of number of employees being less than prescribed under the Sexual Harassmentof Women at Workplace (Prevention Prohibition and Redressal) Act 2013; InternalComplaints Committee under the said Act is not constituted.

30. MAINTENANCE OF COST RECORDS

The maintenance of cost records as specified by Central Government under Section 148(1)of Companies Act 2013 is not applicable to the Company

31. ACKNOWLEDGMENT

The Directors wish to record their appreciation to the Government authorities. Bankersand Shareholders for their co-operation and unstinted support extended to the Companyduring the year under review.

By order of the Board For and on behalf of Board of Directors

Sd/-

Sunll K Shrivastava

Director DIN:00259961

Address: S-1/730

Sector-5 Vaishali

Ghaziabad -201012

Sd/-

Sashl Sekhar Mlshra

Director & Manager

DIN:03072330

Address: H-126

Kilokari Jang Pura

New Delhi-110014

Place: New Delhi

Date: 30'"May 2022.

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