Your Directors have pleasure in presenting their 6th Annual Report togetherwith the Audited Financial Statement of the company for the Financial Year ended 31stMarch 2018.
1. FINANCIAL RESULTS :
| || ||(In Rs.) |
|Particulars ||Current Year ||Previous Year |
| ||2017-2018 ||2016-2017 |
|Income from Operations ||75239632 ||61857595 |
|Gross Receipts (including other Income) ||75442235 ||62337839 |
|Total Expenditure before Interest and Depreciation ||32853454 ||31332884 |
|Less: Interest and Financial Charges ||2266546 ||1621484 |
|Less: Depreciation and Amortization ||12069871 ||7757089 |
|Profit/(Loss) before taxation for the year ||28252364 ||21626382 |
|Less: Current tax Expenses ||5800000 ||4450000 |
|Less: MAT Credit ||- ||(4450000) |
|Less: Deferred Tax Liability/Asset ||7126241 ||7243059 |
|Less : Earlier years ||- ||(5717) |
|Profit/(Loss) after taxation for the year ||15326123 ||14389040 |
2. PERFORMANCE OF THE COMPANY:
During the year under review the Company has earned sales income of Rs.75239632/(Previous - year Rs. 61857595/-) and other income Rs. 202603/- (Previousyear Rs. 480244/-). After providing depreciation finance charges and tax the Companyhas earned Net profit of Rs. 15326123/- (Previous year company earned Net profit Rs.14389040/-).
3. DIVIDEND :
(i) Based on Company performance the Board of Directors are pleased to recommend adividend of Rs. 1.00/- Per Equity Shares (i.e. 10%) for the financial year 2017-2018subject to the approval of the shareholders of the Company.
(ii) The dividend on equity and Preference Share would involve a cash outflow of Rs.632800 plus Dividend Distribution tax.
4. AMOUNT LYING IN THE UNPAID DIVIDEND ACCOUNT:
There is no amount lying in the Unpaid Dividend Account of the company in respect ofthe dividend declared during the previous year.
5. TRANSFER TO RESERVES:
The company does not propose to transfer any amount out of the profit to reserves underreview.
6. BUSINESS REVIEW:
The company is making efforts to improve the business and your Directors are optimisticof better performance during the year.
7. SHARE CAPITAL:
The Authorized share capital of the Company as on March 312018 is Rs. 120000000dividend into 11000000 Equity Shares of Rs.10 each aggregating to Rs. 110000000 and100000 3% Redeemable Cumulative preference shares of Rs.100 each aggregating to Rs.10000000. The Paid up equity Share Capital of the Company as on March 312018aggregates to Rs. 12628000 divided into 362800 Equity Shares of Rs.10 eachaggregating to Rs.3628000 and 90000 3% Redeemable Cumulative preference shares of Rs.100 each aggregating to Rs. 9000000.
8. DIRECTORS AND KEY MANAGERIAL PERSONNEL:
Mrs. C.Selvi (DIN: 00032962) Whole-Time Director of the Company is liable to retire byrotation and being eligible offers herself for re-appointment. Mr. T.K.Chandiran (DIN:00031091) was re-appointed as Managing Director and Mrs. C. Selvi (DIN:00032962) wasreappointed - as Whole-Time Director for a further period of 3 years with effect from02.04.2018 at the Board Meeting held on 02.04.2018.
9. POLICY ON DIRECTOR'S APPOINTMENT AND REMUNERATION:
The Company's policy on Director's appointment and remuneration and other mattersprovided in Section 178 of the Companies Act 2013 has been disclosed in the CorporateGovernance Report.
10. SUBSIDIARIES JOINT VENTURES AND ASSOCIATE COMPANIES :
The Company does not have any joint venture subsidiary or associate company.
11. DECLARATION BY AN INDEPENDENT DIRECTORS:
The Company has received declarations from all the Independent Directors of the Companyconfirming that they meet the criteria of independence as stipulated in Section 149(6) ofthe Companies Act 2013 so as to qualify themselves to act as Independent Directors underthe provisions of the Companies Act 2013 and the relevant rules.
12. BOARD EVALUATION:
Pursuant to the provisions of the Act the Board has carried out an annual evaluationof its own performance the individual Directors (including the Chairman) as well as anevaluation of the working of all Board Committees. The performance evaluation was carriedout on the basis of inputs received from all the Directors / Members of the Committees asthe case may be. The Independent Directors of the Company have also convened a separatemeeting for this purpose. All the results of evaluation have been communicated to theChairman of the Board of Directors.
13. STATUTORY AUDITORS:
M/s. Haribhakti & Co. LLP Chartered Accountants (Firm Registration Number:103523W/W100048) Coimbatore are the statutory auditors of the Company sinceincorporation. They would hold the office till the conclusion of the ensuing AnnualGeneral Meeting. In terms of the provision of Section 139 and read with rules madethereunder your Company proposes to appoint M/s. VKS Aiyer & Co. (Firm Reg. No.000066S) Chartered Accountants as Statutory Auditors of the Company for a period of fiveyears from the conclusion of the 6thAnnual General Meeting schedule to be heldon 21st September 2018till the conclusion of the 11thAnnual General Meeting.
Accordingly the consent has been received from M/s. VKS Aiyer & Co. (FRN:000066S)Chartered Accountants that their appointment if made would be within thelimits specified under Section 141 of the Companies Act 2013.
The Board recommends the appointment of M/s VKS Aiyer & Co. Chartered Accountants(FRN: 000066S) as Statutory Auditors of the Company for a period of 5 years if approvedby the shareholders' approval in the ensuing Annual General Meeting.
14. MAINTENANCE OF COST RECORDS :
The maintenance of Cost Records is not applicable as per the provisions of Section 148of the Companies Act 2013 read with the Companies (Cost Records and Audit) Rules 2014.
15. COST AUDIT:
Not applicable to the Company as per the provisions of the Companies Act 2013.
16. MANAGEMENT DISCUSSION AND ANALYSIS:
The details of management discussion and analysis are furnished in Annexure - 1to this Report.
17. CORPORATE GOVERNANCE:
Your Company has been practicing the principles of good corporate governance. In termsof Schedule V of the SEBI (Listing obligations and Disclosures Requirements) Regulation2015 a separate report on Corporate Governance is furnished as Annexure - 2 tothis report.
18. INTERNAL CONTROL SYSTEMS AND THEIR ADEQUACY:
The Company has adequate internal control systems to monitor business processesfinancial reporting and compliance with applicable regulations. The systems areperiodically reviewed for identification of control deficiencies and formulation of timebound action plans to improve efficiency at all the levels. The Audit Committee of theBoard constantly reviews internal control systems and their adequacy significant riskareas observations made by the internal auditors on control mechanism and the operationsof the Company and recommendations made for corrective action through the internal auditreports. The Committee reviews the statutory auditors' report key issues significantprocesses and accounting policies.
19. CODE OF CONDUCT:
In terms of SEBI (Listing Obligations and Disclosure Requirements) Regulation 2015 andthe Companies Act 2013 the Company has framed and adopted a Code of Conduct. The code isapplicable to the members of the Board the executive officers and all the employees ofthe Company.
All the members of the Board the executive officers and senior financial officers haveaffirmed compliance of the Code of Conduct as on 31st March 2018.
During the year under review the Company has not accepted any Deposits within themeaning of the provisions of Section 2 (31) of the Companies Act 2013.
21. EXTRACT OF THE ANNUAL RETURN :
An extract of the Annual Return as of 31st March 2018pursuant to thesub-section (3) of Section 92 of the Companies Act 2013 in Form MGT-9 is furnished as Annexure- 3 to this report.
22. BOARD MEETINGS AND ITS COMMITTEES CONDUCTED DURING THE PERIOD UNDER REVIEW:
During the year under review 14 Meetings of the Board of Directors and 4Meetings ofthe Audit Committee and 2 Meetings of the Nomination and Remuneration Committee were held.Further details of the same have been enumerated in the Corporate Governance Reportannexed herewith.
23. PARTICULARS OF LOANS GUARANTEES OR INVESTMENTS BY THE COMPANY:
During the year under review the Company has not given any loan or guarantee withinthe meaning of the provisions of Section 186 of the Companies Act 2013.
24. CONSERVATION OF ENERGY TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS ANDOUTGO:
A) Conservation of energy:
(i) The steps taken or impact on conservation of energy:
Strict vigilance is maintained over usage of Energy by constant monitoring andeducating the need to conserve energy.
(ii) The steps taken by the company for utilising alternate sources of energy:
The Company generates energy for captive consumption using environmental friendly windtechnology through its windmills and Solar Plant in the State of Tamil Nadu and AndhraPradesh.
(iii) The capital investment on energy conservation equipments: Nil
B) Technology absorption:
(i) The efforts made towards technology absorption:
Technology absorption is a continuous process and the company has been deriving variousbenefits which cannot be attributed to any specific area. In all the company stands togain on various fronts on account of continuous technology absorption.
(ii) The benefits derived like product improvement cost reduction product developmentor import substitution: Nil
(iii) In case of imported technology (imported during the last three years reckonedfrom the beginning of the financial year) : Nil
(iv) The expenditure incurred on Research and Development: Nil
C) Foreign exchange earnings and Expenditure:
Foreign exchange earnings : Nil
Foreign exchange Expenditure: Nil
25. COMPOSITION OF AUDIT COMMITTEE AND VIGIL MECHANISM / WHISTLE BLOWER POLICY
The Board has constituted an Audit Committee details of which are enumerated in theCorporate Governance Report. The Company has devised a vigil mechanism in the form of aWhistle Blower Policy in pursuance of provisions of Section 177(10) of the Companies Act2013 and the policy is explained in corporate governance report and also posted on thewebsite of company and can be accessed at the link www.kkvagropowers.com. During the yearunder review there were no complaints received under this mechanism.
26. PARTICULARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES:
All transactions with Related Parties are at arm's length and in the ordinary course ofbusiness duly approved by the Audit Committee of the Board. The details of materialrelated party transaction at arm's length and in the ordinary course of business isdetailed in Form AOC-2 and the same is furnished in Annexure - 4 to this report.
The Board has formulated Policy on Related Party Transactions and the same is uploadedon the Company's website athttp://kkvagropowers.com/wp-content/uploads/2016/06/POLICY-ON-RELATED-PARTY-TRANSACTIONS.pdf.
27. RISK MANAGEMENT POLICY:
The Management has devised Risk Management Policy considering the nature of industryand associated risks pertaining to the industry. The Management is overseeing theimplementation of the Policy on regular basis.
28. SECRETARIAL AUDIT REPORT:
Pursuant to the provisions of Section 204 of The Companies Act 2013 and The Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014 the Company hasappointed Mr. Vasudevan G FCS of M/s. G.V. and Associates Company Secretaries inPractice to undertake the Secretarial Audit of the Company. The report of the SecretarialAuditor is furnished as Annexure - 5 to this report.
29. CORPORATE SOCIAL RESPONSIBILITY:
The Company does not meet the criteria as specified in section 135 of Companies Act2013in relation to Corporate Social Responsibility.
30. PARTICULARS OF REMUNERATION PAID TO KEY MANAGERIAL PERSONNEL:
The information required pursuant to the provisions of Section 197 read with Rule 5 ofthe Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014 inrespect of the remuneration of Directors Key Managerial Personnel and employees areenclosed as Annexure - 6 forming part of the report.
31. INSIDER TRADING REGULATIONS:
Based on the requirements under SEBI (Prohibition of Insider Trading) Regulations 1992read with SEBI (Prohibition of Insider Trading) Regulations 2015 as amended from time totime the code of conduct for prevention of insider trading and the Code for CorporateDisclosures ("Code") as approved by the Board from time to time are in forceby the Company. The objective of this Code is to protect the interest of shareholders atlarge to prevent misuse of any price sensitive information and to prevent any insidertrading activity by dealing in shares of the Company by its Directors designatedemployees and other employees. The Company also adopts the concept of Trading WindowClosure to prevent its Directors Officers designated employees and other employees fromtrading in the securities of KKV Agro Powers Limited at the time when there is unpublishedprice sensitive information.
32. DEPOSITORY SYSTEM :
As the Members are aware your Company's shares are tradable compulsorily in electronicform and your Company has established connectivity with both National SecuritiesDepository Limited (NSDL) and Central Depository Services (India) Limited (CDSL). The ISINallotted to the Company's Equity shares is INE239T01016.
33. LISTING WITH STOCK EXCHANGES :
At present the equity shares of the Company are listed on the Emerge-the SME GrowthPlatform of National Stock Exchange at Mumbai. The Company confirmed that has no dues tothe National Stock Exchange for the year 2017-2018.
34. TRANSFER OF AMOUNTS TO INVESTOR EDUCATION AND PROTECTION FUND :
Your Company did not have any funds lying unpaid or unclaimed for a period of sevenyears. Therefore there were no funds which were required to be transferred to InvestorEducation and Protection Fund (IEPF).
35. DISCLOSURE UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTIONPROHIBITION AND REDRESSAL) ACT 2013 :
As per the requirements specified in the "The Sexual Harassment of Women atWorkplace (Prevention Prohibition and Redressal) Act 2013" the Company hasconstituted an Internal Complaints Committee and is committed to provide a workenvironment that is free from sexual harassment.All employees (permanent contractualtemporary trainees) are covered under this policy. There were no complaints received fromany employee during the financial year 2017 - 18.
36. CHANGE IN THE NATURE OF BUSINESS IF ANY
During the year additional business of Precious Metal Refining has been started andother than this there were no changes in the nature of business of the company.
37. MATERIAL CHANGES AND COMMITMENTS AFFECTING THE FINANCIAL POSITION OF THE COMPANY:
There is no material change or commitments after the closure of the financial year ason 31.03.2018 and till the date of this report.
38. SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS OR TRIBUNAL:
There were no significant and material orders passed by the regulators or courts ortribunal which would impact the going concern status and the Company's operations infuture.
39. EXPLANATION AND COMMENTS ON INDEPENDENT AUDITORS REPORT:
The report of the Statutory Auditors (annexed elsewhere in the Annual Report) isself-explanatory having no adverse comments.
40. DIRECTORS' RESPONSIBILITY STATEMENT:
To the best of their knowledge and belief and according to the information andexplanations obtained by them your Directors make the following statements in terms ofSection 134(3)(c) of the Companies Act 2013:
1. in the preparation of the annual accounts the applicable accounting standards hadbeen followed along with proper explanation relating to material departures;
2. the directors had selected such accounting policies and applied them consistentlyand made judgments and estimates that are reasonable and prudent so as to give a true andfair view of the state of affairs of the company at the end of the financial year and ofprofit of the company for that period;
3. the directors had taken proper and sufficient care for the maintenance of adequateaccounting records in accordance with the provisions of this Act for safeguarding theassets of the company and for preventing and detecting fraud and other irregularities;
4. the directors had prepared the annual accounts on a going concern basis;
5. the directors had laid down internal financial controls are adequate and operatingeffectively and
6. the directors had devised proper systems to ensure compliance with the provisions ofall applicable laws and that such systems were adequate and operating effectively.
41. DETAILS IN RESPECT OF FRAUDS REPORTED BY AUDITORS UNDER SECTION 143(12) OTHER THANTHOSE WHICH ARE REPORTABLE TO THE CENTRAL GOVERNMENT :
There were no instances of frauds identified or reported by the Statutory Auditorsduring the course of their audit pursuant to Section 143(12) of the Companies Act 2013.
42. COMPLIANCE ON SECRETARIAL STANDARDS:
The Company has complied with the applicable Secretarial Standards.
43. PARTICULARS OF EMPLOYEES:
There were no employees drawing remuneration in excess of limit specified under Rule 5of (Appointment and Remuneration of Managerial Personnel) Rules 2014.
Your Directors wish to place on record their deep gratitude and appreciation towardsthe Company's suppliers customers investors bankers Government of India StateGovernment and other regulatory authorities for their continued support during the year.Your Directors also acknowledge the commitment and the dedication of the employees at alllevels who have contributed to the growth of the Company.
| ||FOR AND ON BEHALF OF THE BOARD || |
| ||S/d. ||S/d. |
| ||T.K Chandiran ||C Selvi |
|20-08-2018 ||(DIN: 00031091) ||(DIN: 00032962) |
|Coimbatore ||Managing Director ||WholetimeDirector |