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Symbiox Investment & Trading Co Ltd.

BSE: 539278 Sector: Others
NSE: N.A. ISIN Code: INE653R01012
BSE 00:00 | 20 Feb 0.20 0.01






NSE 05:30 | 01 Jan Symbiox Investment & Trading Co Ltd
OPEN 0.19
52-Week high 0.97
52-Week low 0.19
Mkt Cap.(Rs cr) 1
Buy Price 0.20
Buy Qty 270.00
Sell Price 0.20
Sell Qty 290.00
OPEN 0.19
CLOSE 0.19
52-Week high 0.97
52-Week low 0.19
Mkt Cap.(Rs cr) 1
Buy Price 0.20
Buy Qty 270.00
Sell Price 0.20
Sell Qty 290.00

Symbiox Investment & Trading Co Ltd. (SYMBIOXINV) - Director Report

Company director report

Dear Members

The Board of Directors are pleased to present the Company's 39th AnnualReport along with the audited accounts for the financial year ended March 31 2018.


The Standalone Financial results are summarized below:

(Amount in Lacs)
Particulars March 31 2018 March 31 2017
Net Sales 185.51 202.13
Other Income 104.01 144.80
Total Income 289.52 346.93
Profit before taxation 17.73 16.31
Tax Expenses:
Current Tax 4.56 5.04
Deferred Tax - -
Extraordinary Items (net of Tax Expenses) - -
Profit after Tax 13.16 11.27


The Company has not transferred any amount to General Reserve.


The highlights of Company's performance are as under:

• Revenue from operations decreased from Rs. 346.93 lacs. to Rs. 289.52 lacs.

• Profit before taxation stood at Rs.17.73 Lacs against Rs.16.31 Lacs. in theprevious year.

• The net profit of the Company for the year under review was Rs. 13.16 as againstNet loss of Rs. 11.27 in the previous year.


With a view to conserve resources for working capital requirements and rising capitalexpenditure directors considered it prudent not to recommend any dividend for the yearunder review.


The paid up equity capital as on March 31 2018 was Rs. 312873300. During the yearunder review no issue of equity shares with differential voting rights was completed.Further the Company has not issued any sweat equity nor granted any employee stockoptions.


During the year there has been no Change in the nature of the Business of the Company.No material changes and commitments have occurred between the end of the financial yearand date of report.


There has been no change in the name of the Company during the financial year 2017-18


The Board of Directors duly met 6 (Six) times on 30.05.2017 09.06.2017 11.09.201711.10.2017 14.12.2017 and 14.02.2018 in respect of which meetings proper notices weregiven and the proceedings were properly recorded and signed in the Minutes Book maintainedfor the purpose.


Your Company has not accepted any deposits from the public or shareholder during theyear nor has any unclaimed or unpaid deposits at the end of the financial year 2017-18.


The company has not given loans or guarantees but has invested in the Equity Shares ofthe other Companies. The details of the investments made by company during the year underreview are given in the financial statements.


The Company has in place adequate internal financial controls system with reference tofinancial statements. The scope of work includes review of process for safeguarding theassets of the Company review of operational efficiency effectiveness of systems andprocesses and assessing the internal control strengths in all areas. During the yearsuch controls were tested and no reportable weakness in the design or operation wasobserved.


In accordance with the requirements of the provisions of section 135 of the Act theCompany has constituted a Corporate Social Responsibility ("CSR") Committee. Thecomposition and terms of reference of the CSR Committee is provided in the CorporateGovernance Report.

Since your Company do not have the net worth of Rs. 500 Crore or more or turnover ofRs. 1000 Crore or more or a net profit of Rs. 5 Crore or more during the financial yearsection 135 of the Companies Act 2013 relating to Corporate Social Responsibility is notapplicable and hence the Company need not adopt any Corporate Social ResponsibilityPolicy.


The required information as per rule 8(3) of the companies (Accounts) Rules 2014 isprovided hereunder:

A. Conservation of Energy:

Your Company's operations are not energy intensive. Adequate measures have been takento conserve energy wherever possible by using energy efficient computers and purchase ofenergy efficient equipment.

B. Technology Absorption:

1. Research and Development (R&D): NIL

2. Technology absorption adoption and innovation: NIL

C. Foreign Exchange Earnings and Out Go:

1. Foreign Exchange Earnings: NIL

2. Foreign Exchange Outgo: NIL


There has been no change in the constitution of Board during the year under review i.e.the structure of the Board changes during the year. Subsection (10) of Section 149 of theCompanies Act 2013 provides that independent directors shall hold office for a term of upto five consecutive years on the board of a company; and shall be eligible forre-appointment on passing a special resolution by the shareholders of the Company.

Further according to Sub-section (11) of Section 149 no independent director shall beeligible for appointment for more than two consecutive terms of five years. Sub-section(13) states that the provisions of retirement by rotation as defined in Sub-sections (6)and (7) of Section 152 of the Act shall not apply to such independent directors.


1. Scope:

This policy sets out the guiding principles for the Nomination & RemunerationCommittee for identifying persons who are qualified to become Directors and to determinethe independence of Directors in case of their appointment as independent Directors ofthe Company.

2. Terms and References:

2.1 "Director" means a director appointed to the Board of a Company.

2.2 "Nomination and Remuneration Committee means the committee constitutedin accordance with the provisions of Section 178 of the Companies Act 2013 and Regulation27(2) of the Equity Listing Agreement.

2.3 "Independent Director" means a director referred to in sub-section(6) of Section 149 of the Companies Act 2013 and Regulation 27(2) of the Equity ListingAgreement.

3. Policy: Qualifications and criteria

3.1.1 The Nomination and Remuneration Committee and the Board shall review on annualbasis appropriate skills knowledge and experience required of the Board as a whole andits individual members. The objective is to have a board with diverse background andexperience that are relevant for the Company's operations.

3.1.2 In evaluating the suitability of individual Board member the NR Committee maytake into account factors such as:

• General understanding of the company's business dynamics global business andsocial perspective;

• Educational and professional background Standing in the profession;

• Personal and professional ethics integrity and values;

• Willingness to devote sufficient time and energy in carrying out their dutiesand responsibilities effectively.

3.1.3 The proposed appointee shall also fulfill the following requirements:

• shall possess a Director Identification Number;

• shall not be disqualified under the companies Act 2013;

• shall Endeavour to attend all Board Meeting and Wherever he is appointed as aCommittee Member the Committee Meeting;

• shall abide by the code of Conduct established by the company for Directors andsenior Management personnel;

• shall disclose his concern or interest in any company or companies or bodiescorporate firms or

• other association of individuals including his shareholding at the first meetingof the Board in every financial year and thereafter whenever there is a change in thedisclosures already made;

• Such other requirements as may be prescribed from time to time under thecompanies Act 2013 Equity listing Agreements and other relevant laws.

3.1.4 The Nomination & Remuneration Committee shall evaluate each individual withthe objective of having a group that best enables the success of the company's business.

3.2 criteria of independence

3.2.1 The Nomination & Remuneration Committee shall assess the independence ofDirectors at time of appointment/ re-appointment and the Board shall assess the sameannually.

3.2.2 The criteria of independence shall be in accordance with guidelines as laid downin companies Act 2013 and Regulation 27(2) of the Equity Listing Agreement.

3.2.3 The Independent Director shall abide by the "Code for Independent Directors"as specified in Schedule IV to the companies Act 2013.

3.3 Other Directorships/ Committee Memberships

3.3.1 The Board members are expected to have adequate time and expertise and experienceto contribute to effective Board performance Accordingly members should voluntarily limittheir directorships in other listed public limited companies in such a way that it doesnot interfere with their role as Director of the company. The HRNR Committee shall takeinto account the nature of and the time involved in a Director service on other Boardsin evaluating the suitability of the individual Director and making its recommendations tothe Board.

3.3.2 A Director shall not serve as director in more than 20 companies of which notmore than 10 shallbe public limited companies.

3.3.3 A Director shall not serve an indecent Director in more than 7 listed companiesand not more than 3 listed companies in case he is serving as a whole-time Director in anylisted company.

3.3.4 A Director shall not be a member in more than 10 committee or act chairman ofmore than 5 committee across all companies in which he holds directorships.

For the purpose of considering the limit of the committee Audit committee andstakeholder's relationship committee of all public limited companies whether listed ornot shall be included and all other companies including private limited companiesforeign companies and companies under section 8 of the Companies Act 2013 shall beexcluded.

Remuneration policy for Directors key managerial personnel and other employees

1. Scope:

1.1 This policy sets out the guiding principles for the Nomination and Remunerationcommittee for recommending to the Board the remuneration of the directors key managerialpersonnel and other employees of the company.

2. Terms and Reference:

In this policy the following terms shall have the following meanings:

2.1 "Director" means a Director appointed to the Board of the company.

2.2 "key managerial personnel" means

(i) The Chief Executive Office or the managing director or the manager;

(ii) The company secretary;

(iii) The whole-time director;

(iv) The chief finance Officer; and

(v) Such other office as may be prescribed under the companies Act 2013

2.3 "Nomination and Remuneration Committee" means the committee constitutedby Board in accordance with the provisions of section 178 of the companies Act 2013 andRegulation 27(2) of the Equity Listing Agreement.

3. Policy:

3.1 Remuneration to Executive Director and Key Managerial Personnel

3.1.1 The Board on the recommendation of the Nomination and Remuneration (NR) committeeshall review and approve the remuneration payable to the Executive Director of the companywithin the overall approved by the shareholders.

3.1.2 The Board on the recommendation of the NR committee shall also review and approvethe remuneration payable to the key managerial personnel of the company.

3.1.3 The Remuneration structure to the Executive Director and key managerial personnelshall include the following components:

(i) Basic pay

(ii) Perquisites and Allowances

(iii) Stock Options

(iv) Commission (Applicable in case of Executive Directors)

(v) Retrial benefits

(vi) Annual performance Bonus

3.1.4 The Annual plan and Objectives for Executive committee shall be reviewed by theNR committee and Annual performance Bonus will be approved by the committee based on theachievement against the Annual plan and Objectives.

3.2 Remuneration to Non Executive Directors

3.2.1 The Board on the recommendation of the Nomination and Remuneration Committeeshall review and approve the remuneration payable to the Non Executive Directors of theCompany within the overall limits approved by the shareholders as per provisions of thecompanies act.

3.2.2 Non Executive Directors shall be entitled to sitting fees attending the meetingsof the Board and the Committees thereof. The Non- Executive Directors shall also beentitled to profit related commission in addition to the sitting fees.

3.3. Remuneration to other employees

3.3.1. Employees shall be assigned grades according to their qualifications and workexperience competencies as well as their roles and responsibilities in the organization.Individual remuneration shall be determined within the appropriate grade and shall bebased on various factors such as job profile skill sets seniority experience andprevailing remuneration levels for equivalent jobs.


The Company has received necessary declaration from each independent director undersection 149(7) of the Companies Act 2013 that they meets the criteria of independencelaid down in Section 149(6) of the Companies Act 2013 and Regulation 25 of the SEBI(Listing Obligation and Disclosure Requirements) Regulations 2015


The Chief Financial Officer (CFO) have issued certificate pursuant to the provisions ofRegulation 27(2) of the LODR certifying that the Financial Statements do not contain anymaterially untrue statement and these statements represent a true and fair view of theCompany's affairs and the same forms a part of this report.


As per section 149 of the Companies Act 2013 read with clause VII (1) of the scheduleIV and rules made there under the independent directors of the company had a meeting on14.02.2018 without attendance of non-independent directors and members of management. Inthe meeting the following issues were taken up:

(a) Review of the performance of non-independent directors and the Board as a whole;

(b) Review of the performance of the Chairperson of the company taking into accountthe views of executive directors and non-executive directors;

(c) Assessing the quality quantity and timeliness of flow of information between thecompany management and the Board that is necessary for the Board to effectively andreasonably perform their duties.

The meeting also reviewed and evaluated the performance of non-independent directors.The company has 2 (Two) non-independent directors namely:

I. Mr. Gaurav Audichya - Non- Independent & Executive

II. Mr. Mohit Sharma - Non- Independent & Executive

The meeting was recognized for shaping up of the company and putting the company onaccelerated growth path. They devoted more time and attention to bring up the company tothe present level.

The meeting also reviewed and evaluated the performance the Board as whole in termsof the following aspects:

Preparedness for Board/Committee meetings

Attendance at the Board/Committee meetings

Guidance on corporate strategy risk policy corporate performance and overseeingacquisitions and disinvestments.

Monitoring the effectiveness of the company's governance practices

Ensuring a transparent board nomination process with the diversity of experienceknowledge perspective in the Board.

Ensuring the integrity of the company's accounting and financial reporting systemsincluding the independent audit and that appropriate systems of control are in place inparticular systems for financial and operational control and compliance with the law andrelevant standards.

Mr. Mohit Sharma chairman of the company has performed exceptionally well by attendingboard meetings regularly by taking active participation in the discussion of the agendaand by providing required guidance from time to time to the company for its growth etc.

It was noted that the Board Meetings have been conducted with the issuance of propernotice and circulation of the agenda of the meeting with the relevant notes thereon.


Based on the framework of internal financial controls and compliance systemsestablished and maintained by the Company work performed by the internal statutory andsecretarial auditors and the reviews performed by Management and the relevant BoardCommittees including the Audit Committee the Board is of the opinion that the Company'sinternal financial controls were adequate and effective during the financial year 2017-18.Accordingly pursuant to Section 134(5) of the Companies Act 2013 the Board ofDirectors to the best of their knowledge and ability confirm that:

(a) In the preparation of the annual accounts the applicable accounting standards hadbeen followed along with proper explanation relating to material departures;

(b) The Directors had selected such accounting policies and applied them consistentlyand made judgments and estimates that are reasonable and prudent so as to give a true andfair view of the state of affairs of the company at the end of the financial year and ofthe profit and loss of the company for that period;

(c) The Directors had taken proper and sufficient care for the maintenance of adequateaccounting records in accordance with the provisions of this Act for safeguarding theassets of the company and for preventing and detecting fraud and other irregularities;

(d) The Directors had prepared the annual accounts on a going concern basis; and

(e) The Directors had laid down internal financial controls to be followed by thecompany and that such internal financial controls are adequate and were operatingeffectively.

(f) The Directors had devised proper systems to ensure compliance with the provisionsof all applicable laws and that such systems were adequate and operating effectively.


There are no materially significant related party transactions made by the company withPromoters Key Managerial Personnel or any other related parties as defined under theCompanies Act 2013 which may have potential conflict with interest of the company.


The Company does not have any subsidiary or Joint Venture.


As stipulated by Regulation 33 of the SEBI (LODR) Regulations 2015 entered with thestock exchanges and rule 8 of Companies (Accounts) Rules 2014 the ConsolidatedFinancial Statements have been prepared by the Company in accordance with the applicableAccounting Standards. The audited Consolidated Financial Statements together with theAuditor Report forms part of the Annual report.


The Securities and Exchange Board of India (SEBI) on September2 2015 issuedSEBI(Listing Obligations and Disclosure Requirements)Regulations 2015 with the aim toconsolidate and streamline the provisions of the Listing Agreement for different segmentsof capital Markets to ensure better enforceability. The said regulations were effectiveDecember1 2015. Accordingly all listed entities were required to enter into the ListingAgreement within six months from the effective date. The company entered into ListingAgreement with CSE Limited MCX Limited and BSE Limited.


The Company confirms that it has paid the Annual Listing Fees for the year 2017-2018 toThe Calcutta Stock Exchange Limited MCX Limited and BSE Limited where the Company'sShares are listed. The Company Listed on BSE effective from 14th August 2015.


In line with the provisions of the Section 177(9) of the Act and the regulation 27(2)of LODR with stock exchanges the Company has adopted Whistle Blower Policy as part ofvigil mechanism to provide appropriate avenues to the Directors and employees to bring tothe attention of the management any issue which is perceived to be in violation of or inconflict with the fundamental business principles of the Company.

This vigil mechanism provides for adequate safeguards against victimization ofemployees and directors who avail of the vigil mechanism and also provide for directaccess to the chairperson of the Audit committee in exceptional cases. The CompanySecretary is the designated officer for effective implementation of the policy and dealingwith the complaints registered under the policy.


Auditor's Report does not contain any qualification reservation or adverse remarks.Notes to Accounts and Auditors remarks in their report are self-explanatory and do notcall for any further comments.


During the year Secretarial Audit was carried out by Mr. Akhil Agarwal PracticingCompany Secretary the Secretarial Auditor of the Company for the financial year2017-2018.

As Secretarial Auditor has pointed out certain observation in his report the Board ofdirectors the company state that those non-compliance of the provisions of the CompaniesAct 2013 were due to ambiguity and uncertainty of the applicability of the same for therelevant period. However the company would ensure that in future all the provisions arecomplied to the fullest extent.

The report of the Secretarial Auditor is appended as "Annexure-I" tothis report.


Mr. Pravin Poddar (Membership .No: 300906) Chartered Accountant was appointed asStatutory Auditors of the company retires at the ensuing annual general meeting and iseligible for reappointment. As required under the provisions of Section 139 of theCompanies Act 2013 the Company has received a written consent from the auditors to theirre -appointment and a certificate to the effect that their re-appointment if made wouldbe in accordance with the Companies Act 2013 and the rules framed there under and thatthey have satisfied the criteria provided in Section 141 of the Companies Act 2013.

The Board recommends the re-appointment of Mr. Pravin Poddar as the statutory auditorsof the Company from the conclusion of this Annual General meeting till the conclusion ofthe next Annual General Meeting.


As provided under Section 92(3) of the Act the extract of the Annual Return in formMGT-9 is annexed herewith as "Annexure- II".


Your Company has a structured framework to satisfy that sound policies procedures andpractices are in place to manage the key risks under risk framework of the company. Majorrisks identified by the businesses and functions are systematically addressed throughmitigating actions on a continuing basis.


The information required pursuant to Section 197(12) read with Rule 5(1)of TheCompanies (Appointment and Remuneration of Managerial Personnel) Rules 2014 in respect ofemployees of the Company will be provided upon request. In terms of Section 136 of theAct the Report and Accounts are being sent to the Members and others entitled theretoexcluding the information on employees' particulars which is available for inspection bythe Members at the Registered Office of the Company during business hours on working daysof the Company up to the date of the ensuing Annual General Meeting. If any Member isinterested in obtaining a copy thereof such Member may write to the Company Secretary inthis regard and the same will be furnished on request.

Particulars of Employees pursuant to section 134(3)(q) of the Companies Act 2013 readwith rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel)Rules2014.

1. None of the employees was employed throughout the financial year who was in receiptof remuneration exceeding Rs. 6000000/- per annum or more. Therefore Rule 5(2)(i) ofthe captioned Rules is not applicable.

2. None of the employees was employed throughout the financial year who was in receiptof remuneration exceeding Rs. 500000/- per month. Therefore Rule 5(2)(ii) of thecaptioned Rules is not applicable.

3. No employee is a relative of any director or Key Managerial personnel of theCompany.

Therefore Rule 5(2)(iii) of the captioned Rules is not applicable to any employee.


The Company has complied with the corporate governance requirements as stipulated underRegulation 27(2) of the LODR entered into with the stock exchanges. A separate section oncorporate governance is provided along with a certificate from the auditor confirming thecompliance of conditions of Corporate Governance as stipulated under Regulation 27(2) ofthe LODR entered into with the stock exchanges is annexed and forms part of this report.


The Management Discussion and Analysis Reports is attached which forms part of thisReport.


The Company has a policy of zero tolerance for sexual harassment at workplace in linewith the provisions of the Sexual Harassment of Women at Workplace (PreventionProhibition and Redressal) Act 2013 and the Rules there under.

The following is the summary of sexual harassment complaints received and disposedduring the calendar year.

o No. of complaints received: Nil
o No. of complaints disposed off: Nil


The Company has been availing facilities of Credit and Guarantee as and when requiredfor the business of the Company from the Yes bank.


The details pertaining to composition of audit committee are included in the CorporateGovernance Report which forms part of this report. And during the year under reviewthere were no instances when recommendation of audit committee was not accepted by theboard.


The Company's policy on directors' appointment and remuneration and other mattersprovided in Section 178(3) of the Act has been disclosed in the corporate governancereport which forms part of the directors' report.


Your Company did not have any funds lying unpaid or unclaimed for a period of sevenyears. Therefore there were no funds which were required to be transferred to InvestorEducation and Protection Fund (IEPF).


Your Directors wish to place on record their appreciation of the contribution made bythe employees at all levels to the continued growth and prosperity of your Company.

Your Directors also wish to place on record their appreciation of businessconstituents banks and other financial institutions and shareholders of the Company likeSEBI BSE NSE MCX NSDL CDSL HDFC Bank etc. for their continued support for the growthof the Company.

For and on behalf of the Board
Mohit Sharma
Place: Kolkata Managing Director
Date: 28/05/2018 DIN: 06554517