NOTICE TO SHAREHOLDERS
NOTICE IS HEREBY GIVEN THAT THE TWENTY SIXTH ANNUAL GENERAL MEETING OF THE COMPANY WILLBE HELD ON WEDNESDAY 27th SEPTEMBER 2017 AT 10.30 AM AT PADMAVATHY HALL NO.93 ARCOTROAD VIRUGAMBAKKAM CHENNAI 600 092 TO TRANSACT THE FOLLOWING BUSINESSES:
To consider and if thought fit to pass the following resolutions as OrdinaryResolutions:
1. T o adopt the Audited Financial statement for the year ended st 31 March2017 along with the report of the Boar d of Directors and Auditors thereon.
2. T o re-appoint a Director in place of Mr. Chandan Kumar Managing Director (DIN:00262521) who retires by rotation and being eligible offers himself for re appointment.
"RESOLVED THAT pursuant Section 152 (6) of the Companies Act 2013 and Appointmentand qualification of Director Rules 2014 Mr. Chandan Kumar who retires by rotation andbeing eligible offers himself for reappointment be and is hereby re-appointed asDirector of the Company liable to retire by rotation."
3. Appointment of Statutory Auditors
"RESOLVED THAT pursuant to Section 139 of the Companies Act 2013 and any otherapplicable provisions of the Act and the rules made thereunder and considering therecommendations made by the Audit Committee the consent of the Board the M/S. SanjivShah & Associates Chartered Accountants Chennai (Firm Registration No: 003572S ) beand is hereby appointed as the Statutory Auditors of the Company who shall hold officefrom the conclusion of this Annual General Meeting till the conclusion of 31st AnnualGeneral Meeting of the Company to be held in the year 2022 (subject to ratification oftheir re-appointment at every AGM).
FURTHER RESOLVED THAT that the Board be and is hereby authorised to fix suchremuneration as may be determined by the Audit Committee in consultation with theAuditors in addition to reimbursement of all out-of-pocket expenses as may be incurred inconnection with the audit of the accounts of the Company.
To consider and if thought fit to pass the following resolutions as SpecialResolution:
4. To Re-appoint Mr. Sivasubramaniam as Independent Director of the Company for asecond term.
To consider and if thought fit to pass the following resolution as a "SpecialResolution"
"RESOLVED THAT pursuant to Sections 149 150 and 152 of the Companies Act 2013("the Act") Companies (Appointment and Qualification of Directors) Rules 2014("the Rules") Schedule IV to the Act (including any statutory modification(s)or enactment(s) thereof for the time being in force) and all the other applicableprovision(s) if any of the Act consent of the Members of the Company be and is herebyaccorded to re-appoint Mr. Sivasubramaniam (DIN: 00763122) to the office of IndependentDirector for a second term up to September 28 2022 and the term shall not be subject toretirement by rotation;
RESOLVED FURTHER THAT the Board or any Committee thereof be and is hereby authorizedto do all such things deeds matters and acts as may be required to give effect to thisresolution and to do all things incidental and ancillary thereto."
| ||For Vijay Shanthi Builders Limited |
| ||CHANDAN KUMAR |
|Date: 02nd June 2017 ||Managing Director |
|Place: Chennai ||DIN:00262521 |