Your Directors are pleased to present their 37thAnnual Report of the Companyalong with the statement of Accounts for the financial year ended 31 March 2021.
(Rs. in Lakhs)
|Particulars ||Year ended 31.03.2021 ||Year ended 31.03.2020 |
|Gross Income from Sales & other operations ||15161.10 ||12747.63 |
|Profit / (Loss) before depreciation and taxes ||73.33 ||94.26 |
|Less : Depreciation ||14.35 ||9.68 |
|Profit / (Loss) before taxes ||58.98 ||84.58 |
|Less : Provision for taxes including deferred taxes ||16.50 ||22.31 |
|Profit / (Loss) after taxes ||42.48 ||62.27 |
|Profit / (Loss) carried forward to Reserves & Surplus ||42.48 ||62.27 |
|Earning Per Share (in Rs.) ||1.31 ||1.91 |
During the year under review your company has achieved total revenue of Rs. 15161.10Lacs. The company has made a Profit after Tax ("PAT") of Rs. 42.48 Lacs ascompared to Profit after Tax ("PAT") of Rs. 62.27 Lakhs of last year due topandemic conditions. Your company is optimistic for the Financial Year 2021-22.
Your Company strives to expand its operations across its new business. In view of thisyour directors consider it prudent and rational to conserve resources for beingappropriately re-invested into the Company's future operations and therefore do notrecommend any dividend on equity shares for the financial year under review.
The Company has transferred Rs. 42.48 Lakhs to reserves during Financial Year 2020-21.
TRANSFER OF UNCLAIMED DIVIDEND TO INVESTOR EDUCATION AND PROTECTION FUND
The provisions of Section 125(2) of the Companies Act 2013 do not apply as no dividendwas declared during the last financial years.
CHANGE IN SHARE CAPITAL
There has been no change in the capital structure of the Company during the year underreview. DEPOSITS
During the year under review the Company has not accepted any deposits under theCompanies Act 2013 ("Act").
Mrs. Pallavi Mittal were recognized as promoters of the Company w.e.f 21.09.2016. Heraggregate shareholding reached to 1055378 equity shares representing 32.52% of thepresent issued subscribed and paid-up capital of the Company.
MANAGEMENT DISCUSSION & ANALYSIS
In line with the requirements of Regulation 34(3) read with Schedule V of ListingRegulations the Management Discussion & Analysis forms part of this report andannexed hereto as Annexure-A.
BOARD OF DIRECTORS COMMITTEES OF BOARD AND MEETINGS
Composition and category of Directors
The Board as a main functionary is primary responsible to ensure value creation for itsstakeholders. The Board of Directors and its Committees through their leadership andguidance ensures the highest standards of corporate governance.
There were 4 (Four) Directors on Board as on 31st March 2021. There is anappropriate combination of Independent and non-Independent Directors on Board.
Composition of Board and Directorships held as on 31st March 2021
|S.No. ||Name of the Director ||Category ||Directorships held in other Companies |
|1. ||Pallavi Mittal ||Managing Director ||Nil |
|2. ||Rajesh Goel ||Independent Director ||Nil |
|3. ||Kamna ||Director ||Nil |
|4. ||Shashank Shekhar Chaturvedi ||Independent Director ||Nil |
The Board consists of 4 (Four) Members 1 (one) of whom is an Executive Director 1(One) of them is a Non-Executive Woman Director and 2 (Two) of them are IndependentDirectors. The Company is in compliance with the composition of Board of Directors interms of the Companies Act 2013. All Independent Directors have confirmed that they havemet the criteria as mentioned under Section 149(7) of the Companies Act 2013("Act").
DECLARATION BY INDEPENDENT DIRECTORS
In compliance with section 149(7) of the Act all Independent Directors have givendeclaration that they meet the criteria of independence as laid down under Section 149(6)of the Act and Regulation 16(1)(b) of the SEBI (Listing Obligations and DisclosureRequirements) Regulations 2015.
Mr. Rajesh Goel and Mr. Shashank Shekhar Chaturvedi Independent Directors are alreadyfamiliar with the nature and industry business plan and other aspects of the Company.However the familiarization programs of Independent Directors familiarize the IndependentDirectors with the company in respect of their roles duties and responsibilities andrelated matters.
DIRECTORS' RESPONSIBILITY STATEMENT
Based on the framework of internal financial controls and compliance systemsestablished and maintained by the Company work performed by the internal statutory andsecretarial auditors and the reviews performed by the Management and the relevant BoardCommittees including the Audit Committee the Board is of the opinion that the Company'sinternal financial controls were adequate and effective during the financial year 2020-21.
Accordingly pursuant to Section 134(5) of the Act the Board of Directors to the bestof their knowledge and ability confirm that: -
a) In the preparation of the annual accounts the applicable accounting standards hadbeen followed along with proper explanation relating to material departures;
b) They had selected such accounting policies and applied them consistently and madejudgments and estimates that are reasonable and prudent so as to give a true and fair viewof the state of affairs of the company at the end of the financial year and of the profitand loss of the company for that period;
c) They had taken proper and sufficient care for the maintenance of adequate accountingrecords in accordance with the provisions of this Act for safeguarding the assets of thecompany and for preventing and detecting fraud and other irregularities;
d) They had prepared the annual accounts on a going concern basis;
e) They had laid down proper Internal Financial Controls ("IFC") and such IFCare adequate and were operating effectively;
f) They had devised proper systems to ensure compliance with the provisions of allapplicable laws and that such systems were adequate and operating effectively.
PARTICULARS OF REMUNERATION OF DIRECTORS/ KMP
There are no employees who are in receipt of remuneration in excess of the limitsprescribed under Rule 5(2) of the Companies (Appointment and Remuneration of ManagerialPersonnel) Rules 2014.
A. Remuneration to Managing Director Whole-time Directors and/or Manager:
|S. No. Particulars of Remuneration ||Name of MD ||Total Amount |
|1. Name ||Pallavi Mittal || |
|2. Gross salary ||1308151 ||1308151 |
|(a) Salary as per provisions contained in section 17(1) of the Income-tax Act1961 ||Nil ||Nil |
|(b) Value of perquisites u/s17(2) Income-tax Act1961 ||Nil ||Nil |
|(c) Profits in lieu of salary under section 17(3) Income-tax Act 1961 ||Nil ||Nil |
|3. Stock Option ||Nil ||Nil |
|4. Sweat Equity ||Nil ||Nil |
|5. Commission - as % of profit - Others specify... ||Nil ||Nil |
|6. Others please specify ||Nil ||Nil |
|Total ||1308151 ||1308151 |
B. Remuneration to Key Managerial Personnel Other Than MD /Manager /WTD:
|S. No. Particulars of Remuneration ||CFO ||Company Secretary ||Total Amount |
|2. Gross salary ||288000 ||420000 ||708000 |
|(a) Salary as per provisions contained in section 17(1) of the Income-tax Act1961 ||Nil ||Nil ||Nil |
|(b) Value of perquisites u/s17(2) Income-tax ||Nil ||Nil ||Nil |
|Act1961 || || || |
|(c) Profits in lieu of salary under section 17(3) Income-tax Act 1961 ||Nil ||Nil ||Nil |
|3. Stock Option ||Nil ||Nil ||Nil |
|4. Sweat Equity ||Nil ||Nil ||Nil |
|5. Commission - as % of profit - Others specify... ||Nil ||Nil ||Nil |
|6. Others please specify ||Nil ||Nil ||Nil |
|Total ||288000 ||420000 ||708000 |
Change In Directors And Key Managerial Personnel
During the year under review no change happened in the Board.
During the year under review there were 11 (Eleven) Board Meetings held on 13thApril 2020 4th June 2020 20th July 2020 26thAugust 2020 14th September 2020 24th September 2020 3rdNovember 2020 12th November 2020 1st December 2020 4thFebruary 2021 and 12th February 2021. Dates of Board Meetings are generallydecided in advance. The Board periodically reviews compliance reports of all lawsapplicable to the Company. The Board meets at least once in a quarter to review thequarterly results. Additional meetings are held as and when it is necessary.
Attendance of Directors for the year ended 31st March 2021
|Name of the Directors ||Position ||No. of Meetings attended |
|Pallavi Mittal ||Managing Director ||11 |
|Rajesh Goel ||Independent Director ||8 |
|Kamna ||Non Executive Director ||8 |
|Shashank ShekharChaturvedi ||Independent Director ||8 |
The Board has constituted various Committees with specific terms of reference / scopeto focus effectively on the issues and ensure expedient resolution of diverse matters. Theminutes of various Committee meetings are placed before the Board for discussions reviewnoting etc. The recommendations of the Committees are placed before the Board fornecessary approval.
The Board has constituted following Committees: -
i) Audit Committee;
ii) Nomination & Remuneration Committee; and
iii) Stakeholders' Relationship Committee;
Each Committee has appropriate combination of Independent and Non-IndependentDirectors. The Company Secretary acts as Secretary to all the Committees.
The Company has complied with the requirements of Section 177 of the Companies Act2013 with regard to the composition of the Audit Committee. All Members of the Committeeare financially literate and have relevant finance and / or audit exposure. The Committeeis entrusted with the responsibility to supervise the Company's internal control andfinancial reporting process. The Statutory Auditors are invited in meeting as and whenrequired for interacting with the Members of the Committee regarding the accounts of theCompany.
The terms of reference of Audit Committee are as under:
1. To review and recommend the quarterly financial statements of the company;
2. To review internal control and internal audit system;
3. Review of Accounts and Reports;
4. Overseeing the vigil mechanism;
5. To make recommendation for appointment remuneration and terms of appointment ofauditors of the company.
Audit Committee has all the powers and scope of activities laid down in Section 177 ofthe Companies Act 2013. All recommendations made by the Audit Committee during the yearwere accepted by the Board.
During the year the Audit Committee has met 4 (Four) times on following dates:-
1. 20th July 2020;
2. 14thSeptember 2020;
3. 12thNovember 2020;
4. 12thFebruary 2021.
The composition of the Committee and the attendance details of the Members are givenbelow:
|Name of the Member ||Category ||Number of meetings attended |
|Rajesh Goel ||Member- Independent ||4 |
|Shashank Shekhar Chaturvedi ||Member- Independent ||4 |
DECLARATIONS BY INDEPENDENT DIRECTORS
All Independent Directors have given declarations that they meet the criteria ofindependence as laid down under Section 149 (6) of the Act.
NOMINATION & REMUNERATION COMMITTEE
In terms of Section 178 of the Act the Board has constituted the Nomination andRemuneration Committee to oversee the appointment of Directors and Senior Management andtheir remuneration including criteria for determining qualifications positive attributesindependence of a director and other matters.
During the year the committee has met once on following dates:- 1. 26thAugust 2020;
The composition of this Committee and the details of meetings attended by Members aregiven below:-
|Name of the Member ||Category ||Number of meetings attended |
|Rajesh Goel ||Member- Independent ||1 |
|Shashank Shekhar Chaturvedi ||Member- Independent ||1 |
The Nomination and Remuneration Committee of the Board had adopted a policy/practicefor Evaluation of the Performance of the Board of Directors of the Company. The Committeehad also devised evaluation forms and criteria for Evaluation of performance of Board ofDirectors Individual directors Board Committees and Chairperson Assessment. Suchevaluation forms as devised by the Nomination and Remuneration Committee and approved bythe Board were shared to all the directors for their feedback/ratings. The forms weresubmitted back to the company by the directors with their feedback/ rating. The followingwere the criteria for evaluating performance of the Independent Directors:
- Participation at Board/ Committee Meetings
- Managing Relationship
- Knowledge and Skill
- Personal Attributes
- Criteria of Independence
On the basis of feedback/ ratings the performance of the Individual Directors Boardas a Whole the committees of the Board and Chairperson of the Board was foundsatisfactory.
POLICY ON DIRECTOR'S APPOINTMENT AND REMUNERATION
The policy of the Company on director's appointment and remuneration as required undersub-section 3 of Section 178 of the Companies Act 2013 is available on our website(www.aayushfoods.com). There has been no change in the policy since the last financialyear.
The Board evaluated the effectiveness of its functioning and that of the Committees andof individual directors by seeking their inputs on various aspects of Board / CommitteeGovernance.
The aspects covered in the evaluation included the contribution to and monitoring ofcorporate governance practices participation in the long-term strategic planning and thefulfillment of Directors' obligations and fiduciary responsibilities including but notlimited to active participation at the Board and Committee meetings.
The Board considered and discussed the inputs received from the Directors.
Further the Independent Directors at their meeting reviewed the performance of BoardExecutive and Non-Executive Directors of the Board.
STAKEHOLDERS' RELATIONSHIP COMMITTEE
In terms of Section 178 (5) of the Act the Board has constituted Stakeholders'Relationship Committee ("SRC"). The Committee shall specifically look into themechanism of redressal of grievances of shareholders including complaints related totransfer of shares non-receipt of annual report and nonreceipt of declared dividends.
There was no meeting of the Committee during the year.
The composition of this Committee is given below:
|Name of the Member ||Category ||Number of meetings attended |
|Rajesh Goel ||Member- Independent ||N.A. |
|Shashank Shekhar Chaturvedi ||Member- Independent ||N.A. |
Details of Shareholders' Complaints received resolved & pending during FY. 2020-21
|Particulars ||Nos. |
|Complaints pending as on 1 April 2020 ||Nil |
|Complaints received during the year ended 31 March 2021 ||Nil |
|Complaints disposed of during the year ended 31 March 2020 ||Nil |
|Complaints pending as on 31 March 2021 ||Nil |
Name designation & address of Compliance Officer:-
Ms. Preeti Kataria
370-A/2 First Floor Chirag Delhi
New Delhi - 110017
Ph. #011-46095455; 41009092
E-Mail: firstname.lastname@example.org. email@example.com INTERNAL FINANCIAL CONTROL
Your Company has adequate internal control system in place commensurate with the sizescale and complexity of the operations. The Statutory Auditor has also commented on theinternal financial control on financial reporting in their report.
EXTRACT OF ANNUAL RETURN
The details forming part of the extract of the Annual Return in Form MGT - 9 inAnnexure-B as per provisions of the Act and rules framed there under is annexed to thisReport.
PARTICULARS OF LOANS GUARANTEES OR INVESTMENTS
The particulars of loans guarantees and investments have been disclosed in thefinancial statements. SUBSIDIARY JOINT VENTURE AND ASSOCIATE COMPANIES
The Company does not have any Subsidiary Joint Venture and Associate Company.
CORPORATE SOCIAL RESPONSIBILITY
The Company is not required to constitute a Corporate Social Responsibility Committeeas it does not fall within purview of Section 135(1) of the Companies Act 2013 and henceit is not required to formulate policy on corporate social responsibility.
RELATED PARTY TRANSACTIONS
No related party transactions ("RPT") entered into during FY 2020-21.
PROHIBITION OF INSIDER TRADING
Based on the requirements under SEBI (Prohibition of Insider Trading) Regulations2015 as amended from time to time the code of practices and procedures for FairDisclosure of Unpublished Price Sensitive Information ("Code") as approved bythe Board is in force. The objective of this Code is to protect the interest ofshareholders at large to prevent misuse of any price sensitive information and to preventany insider trading activity by dealing in shares of the Company by its Directorsdesignated employees and other employees. The Company also adopts the concept of TradingWindow Closure to prevent its Directors Officers designated employees and otheremployees from trading in the securities of Aayush Food and Herbs Limited at the time whenthere is unpublished price sensitive information.
SIGNIFICANT MATERIAL ORDERS PASSED BY REGULATORS/ COURTS
There were no significant material orders passed by the Regulators/ Courts/ Tribunalsimpacting the going concern status and Company's operations in future.
There were also no material changes and commitments after the closure of the year tillthe date of this report which affect the financial position of the Company.
CONSERVATION OF ENERGY TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO
Particulars required by the Section 134(3)(m) of the Companies Act 2013 ("theAct") read with rule 8(3) of the Companies (Accounts) Rules 2014 and forming part ofthe Directors' Report for the year ended March 31 2021:
|A. Conservation of energy- || |
|(i) the steps taken or impact on conservation of energy: ||NIL |
|(ii) the steps taken by the company for utilizing alternate sources of energy: ||NIL |
|(iii) the capital investment on energy conservation equipments: ||NIL |
|(B) Technology absorption- (i) the efforts made towards technology absorption: ||NIL |
|(ii) the benefits derived like product improvement cost reduction product development or import substitution: ||NIL |
|(iii) in case of imported technology (imported during the last three years reckoned from the beginning of the financial year): ||NIL |
|(iv) the expenditure incurred on Research and Development: ||NIL |
C. Foreign Exchange Earning and outgo:
(i) Activities relating to exports; Initiative taken to increase exports developmentof new markets for products and services; and export plans:
During the year under review the Company was engaged in the export of Basmati Rice indifferent weight of packing. All the export was made to Gulf Countries basically to SaudiArabia & Dubai (UAE).
The Company receives all the remittances within the requisite time as per the LOAsigned with customers. The Company abides all the rules & regulations with regard toforeign currency remittances prescribed by RBI.
|(ii) Total Foreign Exchange Earned: ||USD 17003309.85 |
|(iii) Total Foreign Exchange Used: ||NIL |
PARTICULARS OF EMPLOYEES
In terms of the provisions of Section 197(12) of the Act read with sub-rules (2) and(3) of Rule 5 of the Companies (Appointment and Remuneration of Managerial Personnel)Rules 2014 there are no employees drawing remuneration in excess of the limits set outin the said Rules.
Disclosures pertaining to remuneration and other details as required under Section197(12) of the Act read with Rule 5(1) of the Companies (Appointment and Remuneration ofManagerial Personnel) Rules 2014 are available for inspection at the registered officeand the same shall be furnished on request.
M/s G AM S & Associates LLP Chartered Accountant Firm Registration No. 005104Nwho were appointed to fill the casual vacancy due to resignation of Statutory Auditor M/sSRDP & Co Chartered Accountants and are hereby re-appointed as Statutory Auditors ofthe Company to hold office from the conclusion of Thirty seventh (37th) Annual GeneralMeeting until the conclusion of the Thirty eighth (38th) Annual General Meeting of theCompany. Members of the Company at the current AGM held on 28th September 2021had approved the appointment of M/s G A M S & Associates LLP for a period of onefinancial years.
Pursuant to the provisions of Section 204 of the Act and The Companies (Appointment andRemuneration of Managerial Personnel) Rules 2014 the Company had appointed Mr. K. O.Siddiqui Practicing Company Secretary to undertake the Secretarial Audit of the Companyfor the year ended 31 March 2021. The Secretarial Audit Report is annexed in Annexure-Cherewith and forms part of this report.
There are no qualifications in the reports of the Statutory Auditors and SecretarialAuditors.
The Company has already identified the key risks areas which may affect the businessgoals and periodically revisits the relevance of the identified risks and progress of themitigation plans undertaken.
The Company has adopted a Risk Management Policy in accordance with the provisions ofthe Act. It establishes various levels of accountability and overview within the Company.
The Audit Committee of the Board of the Company has been entrusted with the task toframe implement and monitor the risk management plan for the Company and it isresponsible for reviewing the risk management plan and ensuring its effectiveness with anadditional oversight in the area of financial risks and controls.
PREVENTION OF SEXUAL HARASSMENT AT WORKPLACE
The Company has in place a Policy in line with the requirements of The SexualHarassment of Women at the Work place (Prevention Prohibition & Redressal) Act 2013.Internal Complaints Committee ("ICC") is in place to redress complaints receivedregarding sexual harassment. All employees (permanent contractual temporary traineesetc.) are covered under this Policy.
The following is a summary of sexual harassment complaints received and disposed ofduring the year 2019-20:-
No. of complaints received - NIL
No. of complaints disposed of - NIL VIGIL MECHANISM
In pursuance to the provisions of section 177(9) & (10) of the Companies Act 2013the Company has established a vigil mechanism and overseas through the committee thegenuine concerns expressed by the employees and other Directors. The Company has alsoprovided adequate safeguards against victimization of employees and Directors who expresstheir concerns. The Company has also provided direct access to the chairman of the AuditCommittee on reporting issues concerning the interests of co employees and the Company.
The Company has adopted a policy on Vigil Mechanism which is available on our websitei.e. www.aayushfoods.com.
The Board takes this opportunity to sincerely thank all its stakeholders i.e.shareholders customers suppliers contractors bankers employees government agencieslocal authorities and the immediate society for their un-stinted support and co-operationduring the year.
|On behalf of the Board of Directors ||On behalf of the Board of Directors |
|For Aayush Food and Herbs Limited ||ForAayush Food and Herbs Limited |
|Sd/- ||Sd/- |
|Pallavi Mittal ||Kamna |
|Managing Director ||Director |
|DIN:07704583 ||DIN:07865460 |
|Place: Delhi || |
|Date: 29.10.2021 || |