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Pankaj Polymers Ltd.

BSE: 531280 Sector: Industrials
NSE: N.A. ISIN Code: INE698B01011
BSE 00:00 | 30 Jul 4.01 0.19
(4.97%)
OPEN

3.70

HIGH

4.01

LOW

3.70

NSE 05:30 | 01 Jan Pankaj Polymers Ltd
OPEN 3.70
PREVIOUS CLOSE 3.82
VOLUME 116
52-Week high 4.95
52-Week low 2.94
P/E
Mkt Cap.(Rs cr) 2
Buy Price 0.00
Buy Qty 0.00
Sell Price 0.00
Sell Qty 0.00
OPEN 3.70
CLOSE 3.82
VOLUME 116
52-Week high 4.95
52-Week low 2.94
P/E
Mkt Cap.(Rs cr) 2
Buy Price 0.00
Buy Qty 0.00
Sell Price 0.00
Sell Qty 0.00

Pankaj Polymers Ltd. (PANKAJPOLYMERS) - Director Report

Company director report

Dear Shareholders

Your Directors are pleased to present herewith the 28* Annual Report on the businessand operations of the Company and the Audited Accounts for the year ended 31stMarch 2020.

1. Financial Results and Operations

The summarized financial results for the year ended 31" March 2020 as comparedwith the previous year are as under:

SI .No. Particulars For the Year 2019-20 For the Year 2018-19
a. Total Income 485.54 97.45
b. Profit before Interest Depreciation 316.18 (75.79)
c. Less: Interest 3.76 12.60
d. Less: Depreciation 30.48 30.39
e. Profit before Tax 281.94 (118.78)
f. Less: Provision for Income Tax 47.06 0.00
g. Add: Deferred Tax (13.48) (19.01)
h. Less: MAT Credit Entitlement (47.06) 0.00
I. Net Profit 295.42 (99.77)

The Net sales for the year ended 31st March 2020 are ' 68.04 lakhs asagainst ' 82.10 lakhs for the previous corresponding year. The Company has earned a netprofit of ' 295.42 lakhs as against net loss of '99.77 lakhs for the previous year.

As informed earlier the operations at the Nagpur Unit of the Company have been closeddue to adverse market conditions and sold the entire plant & machinery land &building of Nagpur unit separately and has commenced trading operation in plastic granulesand other plastic products where the Company will be deploying its fund and gradually itwill scale up the operations in future.

2. Dividend

Your Directors consider it's prudent to conserve the resources of the Company tosustain its future growth and as such not recommended any dividend for this year.

3. Deposits from public

The Company has not accepted any deposits from public and as such no amount on accountof principal or interest on deposits from public was outstanding as on the date of thebalance sheet.

4. Transfer to the Reserves

No amount was transferred to the Reserves for the year ending 31.03.2020.

5. Board of Directors and Key Managerial Personnel

I. Composition of Board:

The Company has an Executive Chairman and the Company has optimum combination ofExecutive and Non-Executive Directors. About half of the Board of Directors areNon-Executive Directors. The Board comprises of three Independent Directors.

ii. Board and Committee Meetings:

None of the Directors on the Board is a member of more than 10 committees or Chairmanof more than 5 committees across all the Companies in which he is a Director. Necessarydisclosures regarding committee positions in other public companies as at 31stMarch 2020 has been made by the Directors.

iii. The names and categories of the Directors on the Board their attendance atBoard Meetings held during the year and at the last Annual General Meeting and also thenumber of other directorships and committee memberships held by them are given below:

Name Category

No. of Board Meetings held during the Year 2019-20

Whether attended last AGM held on 28th September 201 9 No. of Director ships in all companies

No. of Committee positions held

Held Attended Chairman Member
Shri. Pankaj Goel Promoter Executive 5 5 Y 4 Nil 2
Shri. Paras Goel Promoter Executive 5 5 Y 4 Nil 1
Smt. Nita Goel Promoter Non Executive - Women Director 5 5 Y 1 Nil Nil
Shri. Aman Goel Promoter Executive 5 5 Y 2 Nil Nil
Shri. Ma nohar Ramavat Non Executive - Independent 5 5 Y 2 2 Nil
Shri. S andeep Gupta Non Executive - Independent 5 5 Y 1 Nil Nil
Shri. Suresh Kumar Gupta Non Executive - Independent 5 5 Y 1 Nil 1

iv. Five (5) Board Meetings were held during the year 2019-20 on 22.05.201924.07.2019 09.08.2019 13.11.2019 and 10.02.2020. The gap between two meetings did notexceed 120 days.

v. The details relating to appointment/re-appointment of Directors as required underRegulation 36(3) of SEBI (LODR) Regulation 2015 are provided in the Notice to the AnnualGeneral Meeting.

In accordance with the requirements of the Companies Act 2013 and the Articles ofAssociation of the Company Mrs. Nita Goel and Mr. Aman Goel Directors retires by rotationand offers themselves for re-appointment.

Your Board of Directors recommends the re-appointment of Mrs. Nita Goel Mr. Aman Goeland Mr. Sandeep Gupta as detailed in Notice of Annual General Meeting (AGM). Their briefprofile has been provided elsewhere in this Annual Report.

Pursuant to the provisions of section 203 of Companies Act 2013 the key managerialpersonnel of the Company are - Shri. Pankaj Goel Managing Director Mr. T.BrahmaiahChief Financial Officer and Mr. Shashank Jain Company Secretary.

Statement on Declaration given by Independent Directors under sub-Section (6) ofSection 149

The Independent Directors have submitted the Declaration of Independence as requiredpursuant to Section 149(7) of the Companies Act 2013 stating that they meet the criteriaof Independence as provided in sub-section (6) and Regulation 16(1)(b) of SEBI (ListingObligations and Disclosure Requirements) Regulations 2015 ("SEBI ListingRegulations").

6. Evaluation of the Board's Performance

Pursuant to the provisions of Companies Act 2013 and SEBI (LODR) Regulations 2015the Board has carried out the annual performance evaluation of its own performance theDirectors individually as well as evaluation of the workings of its Board Committees.

A meeting of the Independent Directors was held on 10th February 2020 whichreviewed the performance of Non-Independent Directors Chairman and the quality of theinformation and follow up action is being taken on suggestions made therein.

7. Familiarization Program for Independent Directors

The Company has formulated a familiarization program for the Independent Directors toprovide insights into the Company to enable the Independent Directors to understand itsbusiness in depth and contribute significantly to the Company.

8. Nomination and Remuneration Policy

The Company follows a policy on remuneration of Directors and Senior ManagementEmployees. The policy is approved by the Nomination and Remuneration Committee and theBoard. The Company while deciding the remuneration package of the management takes intoconsideration the employment scenario remuneration package of the industry financialperformance of the Company and talents of the appointee. The Executive Directors and NonIndependent Directors of the Company are not entitled to sitting fees.

Details of remuneration paid to the Executive Directors:

Name Designation Salary & Commission (Rs.) Perquisites (Contribution to P.F) (Rs.) Total (Rs.)
Shri. Pankaj Goel Managing Director - - -
Shri. Paras Goel Jt. Managing Director - - -
Shri. Aman Goel Whole-time Director 480000 - 480000

Sitting Fees: Nil

9. Director's Responsibility Statement

In accordance with clause (c) of sub-section 3 of section 134 of the Companies Act2013 the Directors of the Company state:

a. That in the preparation of the accounts for the financial year ended 31stMarch 2020; the applicable accounting standards have been followed along with properexplanation relating to material departures.

b. That the Directors have selected such accounting policies and applied themconsistently and made judgments and estimates that were reasonable and prudent so as togive a true and fair view of the state of affairs of the Company at the end of thefinancial year and of the profit of the Company for the year under review.

c. That the Directors have taken proper and sufficient care for the maintenance ofadequate accounting records in accordance with the provisions of the Companies Act 2013for safe guarding the assets of the Company and for preventing and detecting fraud andother irregularities.

d. That the Directors have prepared the accounts for the financial year ended 31stMarch 2020 on a 'going concern basis'.

e. That the Directors have laid down internal financial controls to be followed by theCompany and that such financial controls are adequate and operating effectively.

f. The Directors had devised proper systems to ensure Compliance with the provisions ofall applicable Laws and that such systems were adequate and operating efficiently.

Based on the framework of internal financial controls and compliance systemsestablished and maintained by the Company work performed by the internal statutoryauditors and external consultants and the reviews performed by management and the relevantboard committees including the audit committee the board is of the opinion that theCompany's internal financial controls were adequate and effective during the financialyear 2019-20.

10. Auditors

a) Statutory Auditors

M/s. Rakesh S Jain & Associates Chartered Accountants Hyderabad (Firm Regn. No.010129S) were appointed as statutory Auditors at the 27h AGM for a period of 5years and continues to be the Auditors of the Company.

The Auditors' Report to the Shareholders for the year under review does not contain anyQualifications.

b) Internal Auditors

The Board of Directors based on the recommendation of the Audit Committee hasreappointed M/s.Luharuka & Associates Chartered Accountants as the Internal Auditorsof your Company. The Internal Auditors are submitting their reports on quarterly basis.

c) Secretarial Auditors

The Board has appointed Mrs. N. Madhavi Company Secretary in Practice to carry outthe Secretarial Audit under the provisions of section 204 of the Companies Act 2013 forthe financial year 2019-20. The Report of the Secretarial Auditor is annexed to thisreport as Annexure - A.

11. Particulars of Employees

No employee in the organization was in receipt of remuneration which requiresdisclosure under section 197 of the Companies Act 2013 read with Rule 5 of Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014.

12. Corporate Governance

As per reg. 15 (2) of SEBI (LODR) Regulations 2015 provisions of Corporate Governanceare not applicable to the Company for FY 2019-20. Relevant certificate forms part of thisAnnual Report.

13. Risk Management Policy

The Company has instituted a proper mechanism for identifying and establishing controlsto effectively manage different kinds of risks. At present the threats risks and concernsbeing felt are stiff competition in the market consolidation of manufacturers who havebranded products and fluctuations in prices as well as availability of raw materials.

14. Management Discussion & Analysis Report

Pursuant to the provisions of SEBI (LODR) Regulations 2015 a report on ManagementDiscussion & Analysis is herewith annexed as Annexure - B to this report.

15. Whistle Blower Policy

The Company has in place a Whistle Blower Policy for Vigil Mechanism for Directors andEmployees to report to the Management about unethical behavior fraud and violation ofCompany's Code of Conduct. None of the personnel has been denied access to the AuditCommittee.

16. Declaration about Compliance with Code of Conduct by Members of the Board andSenior Management Personnel

The Company has complied with the requirements about the Code of Conduct for Boardmembers and Senior Management Personnel. A compliance certificate by the Managing Directorforms part of this Report.

17. Disclosure under the Sexual Harassment of Women at workplace (PreventionProhibition and Redressal) Act 2013

The Company has in place an Anti Sexual Harassment Policy in line with the requirementsof the Sexual Harassment of Women at workplace (Prevention Prohibition and Redressal)Act 2013. All employees (permanent contractual temporary and trainee) are covered underthe Policy. The following is a summary of sexual harassment complaints received anddisposed off during each year:

a) No. of Complaints Received : NIL

b) No. of Complaints Disposed off : NIL

18. Conservation of Energy Technology Absorption Foreign Exchange Earning and Outgo

Particulars pursuant to the provisions of Section 134 of Companies Act 2013 read withRule 8 of Companies (Accounts) Rules 2014 are given in the Annexure - C to thisreport.

19. Other Disclosures

i. Extract of Annual Return

An extract of Annual Return prepared in accordance with section 92(3) of the CompaniesAct 2013 in Form MGT-9 is annexed as Annexure - D to this Report.

ii. Change in Share Capital

There was no change in Share Capital during the year 2019-20.

iii. Composition of Audit Committee.

The Audit Committee of the Company was constituted in line with the provisions ofSection 177 of the Companies Act 2013. The Board has re-constituted the Audit Committeecomprising of Shri. Manohar Ramavat Independent Director as the Chairman Shri. PankajGoel Managing Director and Shri. Suresh Kumar Gupta Independent Director as the membersof the committee. During the year 2019-20 the Audit Committee met Five (5) times on22.05.2019 24.07.2019 09.08.2019 13.11.2019 and 10.02.2020. All the members werepresent at the meetings.

iv. Related Party Transactions

All Related Party Transactions are entered on Arm's Length basis and are in complianceof the Companies Act 2013 and the SEBI (LODR) Regulations 2015.

There are no materially significant related party transactions made by the Company withPromoters Directors or Key Managerial Personnel etc. which may have potential conflictwith the interest of the Company at large.

All Related Party Transactions are presented to the Audit Committee and the Board.Omnibus approval is obtained for transactions which are foreseeable and repetitive innature. A statement of all Related Party Transactions is presented before the AuditCommittee on quarterly basis specifying the nature value and terms and conditions of thetransactions. Complete details mentioned in the Notes to accounts.

Information on transactions with related parties pursuant to section 134(3) (h) of theAct read with rule 8(2) of the Companies (Accounts) Rules 2014 are given in Annexure -E in Form AOC-2 to this report.

v. Loans/ Guarantees/ Investments under section 186 of Companies Act 2013

The particulars of loans guarantees and investments have been disclosed in thefinancial statements.

20. Significant and material orders passed by Regulators or Courts

There are no significant material orders passed by the Regulators or Courts which wouldimpact the going concern status of the Company and its future operations.

21. Adequacy of Internal Financial Control Systems with reference to FinancialStatements

The Company has in place proper and adequate internal control systems commensurate withthe nature of its business and size and complexity of its operations. Internal controlsystems comprising of policies and procedures designed to ensure reliability of financialreporting timely feedback on achievement of operational and strategic goals compliancewith policies procedure applicable laws and regulations and that all assets andresources as acquired are used economically.

22. Corporate Social Responsibility

The provisions of Corporate Social Responsibility are not applicable to the Company forthe year.

23. Subsidiary / Joint Venture / Associate Companies

The Company does not have subsidiary/joint venture companies. Details of AssociateCompanies are mentioned in MGT 9 i.e. Extract of Annual Return and financial statementswhich form part of this Report.

24. Human Resource

Your Company considers its Human Resources as the key to achieve its objectives.Keeping this in view your Company takes utmost care to attract and retain qualityemployees. The employees are sufficiently empowered and such work environment propels themto achieve higher levels of performance. The unflinching commitment of employees is thedriving force behind the Company's vision. Your Company appreciates the spirit of itsdedicated employees.

25. COVID-19 and its impact

The Covid-19 pandemic is likely to have a profound impact on the global polymer sector.The impact of COVID-19 on the Company is adverse and being closely reviewed with theManagement by the Directors from time to time. During the first quarter of 2020-21 theCompany could not carry on any operations due to adverse market conditions.

26. Acknowledgements

Your Directors wish to express their appreciation for the cooperation and continuedsupport received from the Industrial Development Bank of India the Company's Bankers.Your Director's also take this opportunity to place on record their appreciation for thededicated services rendered and sense of commitment shown by the employees at all levelsand their contribution towards the performance of the Company.

for and on behalf of the Board of Directors

Place: Secunderabad Sd/- Sd/-
Date: 09.11.2020 Pankaj Goel Paras Goel
Managing Director Jt. Managing Director
(DIN 00010059) (DIN 00010086)

ANNEXURE - A

SECRETARIAL AUDIT REPORT FOR THE FINANCIAL YEAR ENDED 31st MARCH 2020

[Pursuant to section 204(1) of the Companies Act 2013 and rule No.9 of the Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014]

To

The Members

Pankaj Polymers Limited

'E' Block 5th Floor 105 Surya Towers

Sardar Patel Road Secunderabad - 500 003

Telangana.

I have conducted the Secretarial Audit of the compliance of applicable statutoryprovisions and the adherence to good corporate practices by Pankaj Polymers Limited(hereinafter called the Company). Secretarial Audit was conducted in a manner thatprovided us a reasonable basis for evaluating the corporate conducts/statutory compliancesand expressing my opinion thereon.

Based on my verification of the Pankaj Polymers Limited books papers minute booksforms and returns filed and other records maintained by the Company and also theinformation provided by the Company its officers agents and authorized representativesduring the conduct of Secretarial Audit I hereby report that in my opinion the Companyhas during the audit period covering the financial year ended on 31st March2020 complied with the statutory provisions listed hereunder and also that the Companyhas proper Board-processes and compliance-mechanism in place to the extent in the mannerand subject to the reporting made hereinafter:

I have examined the books papers minute books forms and returns filed and otherrecords maintained by Pankaj Polymers Limited for the financial year ended on 31stMarch 2020 according to the provisions of:

(i) The Companies Act 2013 (the Act) and the rules made there under;

(ii) The Securities Contracts (Regulation) Act 1956 ('SCRA') and the rules made thereunder;

(iii) The Depositories Act 1996 and the Regulations and Bye-laws framed there under;

(iv) Foreign Exchange Management Act 1999 and the rules and regulations made thereunder to the extent of Foreign Direct Investment Overseas Direct Investment and ExternalCommercial Borrowings;

(v) The following Regulations and Guidelines prescribed under the Securities andExchange Board of India Act 1992 ('SEBI Act'):-

(a) The Securities and Exchange Board of India (Substantial Acquisition of Shares andTakeovers) Regulations 2011;

(b) The Securities and Exchange Board of India (Prohibition of Insider Trading)Regulations 2015;

(c) The Securities and Exchange Board of India (Issue of Capital and DisclosureRequirements) Regulations 2009 (Not applicable to the Company during the AuditPeriod);

(d) The Securities and Exchange Board of India (Share Based Employee Benefits)Regulations 2014; (Not applicable to the Company during the Audit Period);

(e) The Securities and Exchange Board of India (Issue and Listing of Debt Securities)Regulations 2008 (Not applicable to the Company during the Audit Period);

(f) The Securities and Exchange Board of India (Registrars to an Issue and ShareTransfer Agents) Regulations 1993 regarding the Companies Act and dealing with client;

(g) The Securities and Exchange Board of India (Delisting of Equity Shares)Regulations 2009 (Not applicable to the Company during the Audit Period); and

(h) The Securities and Exchange Board of India (Buyback of Securities) Regulations1998 (Not applicable to the Company during the Audit Period);

(vi) Other laws specifically applicable to the Company:

a) The EPF & Misc. Provisions Act 1952;

I have also examined compliance with the applicable clauses of the following:

i) Secretarial Standards issued by The Institute of Company Secretaries of India;

ii) The Securities and Exchange Board of India (Listing Obligations and DisclosureRequirements) 2015.

During the period under review the Company has complied with the provisions of the ActRules Regulations Guidelines Standards etc. mentioned above. It is noted that approvalof members is proposed to sought in the ensuing AGM for the loan given to Pankaj PolytecPrivate Limited.

I further report that

The Board of Directors of the Company is duly constituted with proper balance ofExecutive Directors and Non-Executive Directors. The changes in the composition of theBoard of Directors that took place during the period under review were carried out incompliance with the provisions of the Act.

Adequate notice is given to all directors to schedule the Board Meetings agenda anddetailed notes on agenda were sent at least seven days in advance and a system exists forseeking and obtaining further information and clarifications on the agenda items beforethe meeting and for meaningful participation at the meeting.

All the decisions at the Board Meetings and Committee Meetings have been carried outunanimously as recorded in the Minutes of the meetings of the Board of Directors orCommittees of the Board as the case may be.

I further report that:

• there are adequate systems and processes in the company commensurate with thesize and operations of the company to monitor and ensure compliance with applicable lawsrules regulations and guidelines.

• there were no such specific events/actions in pursuance of the above referredlaws rules regulations etc. having a major bearing on the Company's affairs.

• As per the information provided by the Company corporate governance provisionsare not applicable to the Company for the year under review as it's paid up equity sharecapital is not exceeding Rupees 10 Crore and Net Worth is not exceeding Rupees 25 Croreas on the day of the Previous Financial Year.

Place: Hyderabad Sd/-
Date : 19.08.2020 N. Madhavi
M. No: A16866; CP No: 11732;
UDIN : A016866B000595829