Kotia Enterprises Limited
Your Board of Directors have pleasure to presenting the 40h Annual Report of theCompany together with Audited Financial Statement for the year ended 31st March 2020.
Bleached Hardwood Kraft Pulp
Your company entered into trading of Bleached Hardwood Kraft Pulp. The Revenuegenerated from Bleached Hardwood is Rs. 254566815. The Company performed excellent inthis sector. The positive response from the market helps in generation of 62.20% (Approx)Revenue for the company. The positive response motivates the company management for makingmore R&D in the new segment. Your company is looking for expansion of businessoperations in this segmentin the upcoming financial years.
Construction and Civil Works
Your Company operating in construction and civil works traditionally. The Companyalways leads in providing construction and civil work solutions in the Indian market. TheRevenue generated from Construction and civil works not upto the marks in the currentfinancial year. The Revenue generated from the Construction and civil work is Rs.95744970 /- as against Rs. 382703696 /- for the previous Financial Year 2018-2019.
The Total Revenue Generated from all the operations of the company for the currentfinancial year stood at Rs. 409302543/- as against Rs. 883537851/- for the previousfinancial year.
Financial Highlights (Standalone)
|Particulars ||2019-20 ||2018-2019 ||2017 - 2018 |
|Income from Operations ||409302.54 ||883537.85 ||408804.90 |
|Other Income ||22003.43 ||17013.680 ||6455.76 |
|Total Income ||431305.98 ||900551.53 ||415260.66 |
|Total Expenditure ||418077.61 ||886726.319 ||407642.43 |
|Profit/ (loss) before tax ||13228.36 ||13829.84 ||7618.22 |
|Less: Provision for Taxation || || || |
|(i) Current Year ||(3623.95) ||(3752.61) ||(1961.69) |
|(ii) Earlier Year Adjustment ||- ||- ||- |
|(iii) Deferred Tax ||(69.58) ||(151.12) ||(145.94) |
|Profit/(Loss) After Tax ||9534.82 ||9921.77 ||5510.59 |
Net Profit for the Financial Year Ended 2019 - 2020 stood at Rs. 9534824 as againstRs. 9921769 for the Financial Year 2018-2019.
During the year under review Company has not created any General Reserve.
During the year under review there has been no change in the capital structure of thecompany.
The Board of Directors of your company in order to conserve resources have decided notto recommend any dividend for the Financial Year.
Cash Flow Statement
As required by Securities and Exchange Board of India (Listing Obligations andDisclosure Requirements) Regulations 2015 Cash Flow Statement for the financial yearended March 31 2020 is enclosed with the Balance Sheet and Statement of Profit and Lossof the Company.
Corporate Governance and Management Discussion & Analysis Report
The Company has been proactive in following the principles and practices of goodcorporate governance and adhering to the corporate governance requirements as set out bythe Securities and Exchange Board of India. A separate section on Corporate Governance& a certificate from the Practising Company Secretary confirming compliance with thecorporate governance requirement; and Management Discussion & Analysis Report asstipulated in Schedule V of Securities and Exchange Board of India (Listing Obligationsand Disclosure Requirements) Regulations 2015 forms part of this Annual Report.
The Managing Director declaration regarding compliance with the Code of Conduct formspart of this Annual Report.
Changes in Nature of Business if any
The company carrying the same business as it carrying out in the preceding financialyears.
The Company was not working on any kind of capital projects for the financial year2019- 20.
Internal control systems and their adequacy
The Company's internal control systems are commensurate with the nature of itsBusiness its size and complexity of its operations. These are routinely tested andcertified by statutory as well as Internal Auditors. Significant audit observations ifany and follow up actions thereon are reported to the Audit Committee. The findings ofInternal Audit are reviewed by the top management and by the Audit Committee of the Boardof Directors.
The Statutory Auditors conduct audit covering a wide range of operational matters andensure compliance with the specified standards.
Based on the Deliberations with the Statutory to ascertain their views on the financialstatements including the Financial Reporting System and Compliance to Accounting Policiesand Procedures the Audit Committee was satisfied with the adequacy and effectiveness ofthe internal controls and systems followed by the Company.
Loans Guarantees or Investments
Details of Loans Guarantees and Investments under the provisions of Section 186 of thecompanies Act 2013 read with Companies (Meetings of Board and its Powers) Rules 2014 ason 31st March 2020 are set out in the Standalone Financial Statements forming part ofthis report.
Material Changes and Commitments If any Affecting the Financial Position of theCompany
There were no material changes and commitments affecting the financial position of theCompany between the end of the financial year to which the financial statements relatesand the date of the approval of the Directors Report.
Extract of the Annual Return
Pursuant to the provisions of Section 92 of the Companies Act 2013 read with Rule 12of the Companies (Management and Administration) Rules 2014 the extract of the AnnualReturn as on 31st March 2020 is enclosed as Annexure D to the Directors'Report and also uploaded on the website of the company i.e.www.kotiaenterprises.com. Thelink for annual return as follows: http://www.kotiaenterprises.com/notice-for-shareholders.php
During the year under review Eight Board meetings were held on 09th April 2019 27thMay2019 12th August 2019 29 August 2019 10 October 2019 14t2 November 2019
11 December 2019 and 4 February 2020 and. The details of the composition of the boardand attendance of the directors at the board meeting are provided in the CorporateGovernance Report.
During the year under review Four Audit Committee Meetings were held and all therecommendations of the Audit Committee were accepted by the Board. The details of thecomposition of the Audit Committee and details of committee meetings are given in theCorporate Governance Report.
Nomination and Remuneration Committee and Policy on Nomination Remuneration andPerformance Evaluation
During the year under review Nomination and Remuneration Committee Meet Four times. TheBoard has on the recommendation of the Nomination & Remuneration Committee reviewpolicy for selection appointment and remuneration of Directors Key Managerial Personneland employees in the Senior Management. More details of the same including the compositionof the Committee are given in the Report on Corporate Governance enclosed as Annexure -A to this report.
The nomination and remuneration policy is displayed on the Company's website.
Stakeholders Relationship Committee
The Committee relationship committee monitored the performance of the share transferwork and recommends measures to improve the level of investor services. In addition theCommittee looks into investors' grievances such as Annual Reports and other complaintsrelated to share transfers. More details of the same including the composition of thecommittee are given in this on Corporate Governance enclosed as Annexure - Ato this Report.
The nomination and remuneration policy is displayed on the Company's website.
The provisions for Constituting risk management committee not applicable on thecompany. Therefore the company did not formulate risk management committee and riskmanagement process carried out by the members of Board.
Vigil Mechanism /Whistle Blower Policy
The Company in accordance with the provisions of Section 177(9) of the Companies Act2013 and Regulation 22 of SEBI (LODR) Regulations 2015 has established a vigil mechanismfor directors and employees to report genuine concerns to the management viz. instances ofunethical behaviour actual or suspected fraud or violation of the Company's Code ofConduct or Ethics Policy. The Company has already formulated a Whistle Blower Policy(Policy) which provides for adequate safeguard against victimization ofpersons and has a provision for direct access to the Chairperson of the Audit Committee.The Company has not denied any person from having access to the Chairman of the AuditCommittee.
Related Party Transactions
All related party transactions that were entered into during the financial year u/s188 of the Companies Act 2013 on an arm's length basis. All related party transactionsare approved by the Audit Committee and the Board of Directors. The details of materialRelated Party transactions in Form AOC-2 are enclosed as Annexure F. Therewere no materially significant related party transactions made by the Company with thePromoters Directors Key Managerial Personnel which may have a potential conflict withthe interest of the Company at large. Further The Company in accordance with theprovisions of Section 188 of the Companies Act 2013 and Regulation 23 of SEBI (LODR)Regulations 2015 formulated a policy on Materiality of Related Party Transactions inaccordance with SEBI (LODR) Regulations 2015. The Policy on Materiality of related partytransaction is available on website of the company.
Subsidiary Associate and Joint Venture
The company does not have any subsidiary company. Therefore the company not requiredto follow the provisions of companies act 2013 and SEBI (LODR) Regulations 2015pertaining to Subsidiary associate and joint venture companies.
Particulars of employees and related disclosures
The information required pursuant to Section 197 (12) of the Companies Act 2013 readwith Rule 5(2) of The Companies (Appointment and Remuneration of Managerial Personnel)Rules 2014 in respect of employees of the Company will be provided upon request by theshareholders.
The Report and Accounts pursuant to section 136 of the Companies Act 2013 are beingsent to the Members and others entitled thereto excluding the information on employees'particulars which is available for inspection by the Members at the Registered Office ofthe Company during business hours on working days of the Company up to the date of theensuing Annual General Meeting. If any Member is interested in obtaining a copy thereofsuch Member may write to the Company in this regard.
Corporate Social Responsibility (CSR)
The Board of Directors needs not to constitute a CSR Committee and also there is norequirement to approve the CSR Policy.
Directors and Key Managerial Personnel
All Independent Directors have given declarations that they meet the criteria ofindependence as laid down under Section 149(6) of the Companies Act 2013 and Regulation27 of SEBI (LODR) Regulations 2015.
In accordance with the provisions of Regulation 25(7) of SEBI (Listing Obligations andDisclosure Requirements) Regulations 2015 the company organizes familiarizationprogramme for Independent Directors as and when required.
A brief profile and details of other directorships and committee memberships ofDirectors are given in the Report on Corporate Governance attached as AnnexureA to this report.
Corporate Governance Report also contains other information on the directors board andCommittee Meetings.
Pursuant to the provisions of the Section 134 178 and Sch. IV of the Companies Act2013 and Regulation 17 of the SEBI (Listing Obligations & Disclosure Requirements)Regulations 2015 the following performance evaluations were carried out;
a. Performance evaluation of the Board Chairman and non-Independent Directors by theIndependent Directors; b. Performance evaluation of the Board its committees andIndependent Directors by the Board of Directors; and c. Performance evaluation of everydirector by the Nomination and Remuneration Committee. The details of Annual Performanceevaluation carried out are given in the Corporate Governance Report attached as AnnexureA to this report.
During the Financial Year 2019 -20 your company has not invited or accepted anydeposits from the public and as such no amount on account of principal or interest onpublic was outstanding as on the date of the Balance Sheet.
Details of significant and material orders passed by the regulators or courts
There are no significant material orders passed by the courts/regulators or tribunalsimpacting the going concern status and company's operations in future. The detailspertaining to various demand notices from various statutory authorities are disclosed inNote to financial statements under the heading - Contingent Liabilities.
Adequacy of internal financial controls with reference to financial statements
The company has adequate systems of internal control in place which is commensuratewith its size and the nature of its operations. The Company has designed and put in placeadequate Standard Operating Procedures and Limits of Authority Manuals for conduct of itsbusiness including adherence to Company's policies safeguarding its assets preventionand detection of fraud and errors accuracy and completeness of accounting records andtimely preparation of reliable financial information.
These documents are reviewed and updated on an on-going basis to improve the internalcontrol systems and operational efficiency. The Company uses a system to record data foraccounting and managing information with adequate security procedure and controls.
Your Company has complied with all the mandatory SEBI Listing Regulations. The Reporton Corporate Governance is enclosed as Annexure A to this report. Declarationby the
Managing Director is enclosed as Annexure B the Management Discussion andAnalysis is enclosed as Annexure C and Secretarial Audit Report is enclosed asAnnexure E to this report.
As per section 139 of the Companies Act 2013 and Rules made there under M/s.V.NPurohit & Co. Chartered Accountants New Delhi were appointed as Statutory Auditorsfrom the conclusion of the Thirty Sixth Annual General Meeting till the conclusion of theForty One Annual General Meeting of the Company.
Their appointment was subject to ratification by the members at every Annual GeneralMeeting. Pursuant to amendments made to Section 139 of the Act by the Companies(Amendments) Act 2017 effective from 7 May 2017 the requirement of seeking ratificationof the members for the appointed as Statutory Auditors has been withdrawn. Hence theresolution seeking ratification of the Members for continuance of their appointment atthis AGM is not being sought.
Cost Audit is not applicable on the company as per the Companies Act 2013.
Secretarial Audit Report
Pursuant to the provisions of Section 204 of the Companies Act 2013 and The Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014 the Company hasappointed Mr. Amit Kumar Practicing Company Secretary as Secretarial Auditor toundertake the Secretarial Audit of the Company. The Secretarial Audit Report for thefinancial year 2019-20 is enclosed as Annexure E to this Directors' Report.
Disclosure As Per Section 22 Of The Sexual Harassment Of Women At Workplace(Prevention Prohibition And Redressal) Act 2013:
As per provisions of Section 4 of the Sexual Harassment of Women at Workplace(Prevention Prohibition and Redressal) Act 2013 your Company has constituted anInternal Complaints Committee for redressal of complaints against sexual harassment.
There have been no complaints/cases filed/pending with the Company during the year.Number of Complaints Received During the Year - Nil Employees' Stock Option Scheme TheCompany has not provided any Stock Option Scheme to the employees.
Rights Issue of Shares
No Right Issue was made during the financial year 2019-20.
Consolidated financial statements under section 129 of the companies act 2013
Company not required consolidate its accounts.
The Details of Directors or Key Managerial Personnel Who Were Appointed during thePeriod
|S.No. Name ||Designation ||Date of Reasons Appointment/Cessation |
|1. Ms Pooja Tyagi ||Company Secretary ||09.04.2019 to 03.10.2019 Appointment |
|2. Ms Pooja Solanki ||Company Secretary ||03.10.2019 to 31.03.2020 Appointment |
Since the paid- up capital of the Company is less than Rs. 10 Crores and Net worth isless than Rs. 25 Crores the provisions of the Corporate Governance as stipulated underRegulation 15(2) of SEBI (Listing Obligations and Disclosure Requirements) Regulations2015 are not applicable to the Company. However your Company has made every effort tocomply with the provisions of the Corporate Governance and to see that the interest of theShareholders and the Company are properly served. It has always been the Company'sendeavor to excel through better Corporate Governance and fair & transparentpractices many of which have already been in place even before they were mandated by thelaw of land.
The management of Company believes that it will further enhance the level of CorporateGovernance in the Company. Further the company for best corporate practices complied withVarious Provisions of SEBI (Listing Obligations and Disclosure Requirements) Regulations2015 and a report in this respect attached as Annexure A
Particulars of Employees and Related Disclosures
The information required under Section 197(12) of the Companies Act 2013 read withrule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules2014 are given below: i) The ratio of the remuneration of each Director to the medianremuneration of the employees of the company for the financial year: Not Applicable as noremuneration was paid to any Director during the financial year under review.
ii) The percentage increase in remuneration of each director Chief Financial OfficerChief Executive Officer Company Secretary or Manager if any in the financial year: NotApplicable as the Company has not paid any remuneration to Directors during the financialyear under review. Further there is no increase in the remuneration of CFO and CompanySecretary and Compliance officer of the Company during the year.
iii) The percentage increase in the median remuneration of employees in the financialyear: Not Applicable
iv) The number of permanent employees on the rolls of company: 3
v) Average percentile increase already made in the salaries of employees other than themanagerial personnel in the last financial year and its comparison with the percentileincrease in the managerial remuneration and justification thereof and point out if thereare any exceptional circumstances for increase in the managerial remuneration: Nil
vi) the key parameters for any variable component of remuneration availed by thedirectors: Nil
vii) affirmation that the remuneration is as per the remuneration policy of thecompany: It is hereby affirmed that the remuneration paid during the year is as per theRemuneration Policy of the Company.
DISCLOSURE UNDER RULE 5 (2) & (3) OF THE COMPANIES (APPOINTMENT AND REMUNERATION ORMANAGERIAL PERSONNEL) RULES 2014
There is no directors/employees in the Company for which disclosure have to be madeunder the provisions of Rule 5 (2) & (3) of the Companies (Appointment andRemuneration or Managerial Personnel) Rules 2014.
A. Details of Top ten employees in terms of remuneration drawn:
*Resigned during the year: w.e.f. 25 August 2020 Mr. Sunil Kumar was appointed asCompany secretary cum compliance officer of the company and he has resigned from hisposition on 24th November 2020.
*Appointment during the year: w.e.f. 252 November2020 Mr. Ayush Jindal has beenappointed as a company secretary cum compliance officer of the Company.
B. Details of other employees under aforesaid Rules:
C. Statement showing the name of every employee of the company who
a. if employed throughout the financial year was in receipt of remuneration for thatyear which in the aggregate was not less than one crore and two lakh rupees;
b. if employed for a part of the financial year was in receipt of remuneration for anypart of that year at a rate which in the aggregate was not less than eight lakh andfifty thousand rupees per month;
c. if employed throughout the financial year or part thereof was in receipt ofremuneration in that year which in the aggregate or as the case may be at a rate whichin the aggregate is in excess of that drawn by the managing director or whole-timedirector or manager and holds by himself or along with his spouse and dependent childrennot less than two percent of the equity shares of the company.
Conservation Of Energy/Technology Absorption/Foreign Exchange Earnings And Outgo
A. Conservation of Energy
Company has limited scope for undertaking energy conservation exercises butnevertheless continues to emphasize work practices that result in conservation of energy.At the offices of your Company special emphasis is placed on installation of energy-efficient lighting devices use of natural light as best as possible and adoption ofeffective procedures for conservation of electricity water paper and other materialsthat consume natural resources.
B_ Technology Absorption
Company did not absorb any new Technology during the financial year.
C Foreign Exchange and Outgo:
There was no foreign exchange inflow or Outflow during the year under review.
Environment and Safety
The company conducts various promotional activities related to Safety Health &Environment during National safety week Road safety week & Fire service day. Quiz& poster contest live demonstration of fire fighting techniques domestic &household safety for the students of neighbouring schools employees children and peopleresiding in surrounding community are taken up during those days.
As part of the safety performances following parameters were considered: e Health &Safety Management systems e Workers participation in Health & Safety e Health &Safety Training e Work Permit tag out & lock out systems e Internal & ExternalSafety auditing review process e Promotion of safety & health at work place eCommunity awareness programs e Safety of the contract workers
Directors' Responsibility Statement
To the best of our knowledge and belief and according to the information andexplanation obtained by us your Directors make the following statements in terms ofprovisions of Section 134 (5) of the Companies Act 2013 and hereby confirm that:
(a) in the preparation of the annual accounts the applicable accounting standards havebeen followed along with proper explanation material departures;
(b) the directors have selected such accounting policies and applied them consistentlyand made judgments and estimates that are reasonable and prudent so as to give a true andfair view of the state of affairs of the company at the end of the financial year and ofthe profit and loss of the company for that period;
(c) the directors have taken proper and sufficient care for the maintenance of adequateaccounting records in accordance with the provisions of this Act for safeguarding theassets of the company and for preventing and detecting fraud and other irregularities;
(d) the directors have prepared the annual accounts on a going concern basis;
(e) the directors have laid down internal financial controls to be followed by thecompany and that such internal financial controls are adequate and were operatingeffectively; and
(f) the directors have devised proper systems to ensure compliance with the provisionsof all applicable laws and that such systems were adequate and operating effectively.
Your Directors wish to place on record their appreciation for the dedicationcommitment and contribution of all stakeholders and employees of your Company.
| ||For and on behalf of the Board |
| ||Kotia Enterprises Limited |
|Sd/- ||Sd/- |
|Ankit Agarwal ||Khushboo Agarwal |
|Managing Director ||Director |
|DIN: 05254327 ||DIN: 06792261 |
Place: New Delhi