The Board of Directors have the pleasure in presenting the Companies 38th Annual Reporttogether with the Audited Financial Statements for the financial year ended 31stMarch 2020 along with the Auditor's Report thereon. The World is facing challenges due topandemic Covid-19 which has locked down entire humanity and business operations. Theoperations of your company were suspended for some time and "work from home"initiatives have been taken to ensure safety and health of the employees. The financialhighlights of the Company for FY 2019-2020 are given below:
| || ||(Amount in Rs.) |
|Particulars ||31st March 2020 ||31st March 2019 |
|Income ||5032506 ||6565745 |
|Less: Expenses ||4863912 ||5738486 |
|Profit before Taxation ||168594 ||827259 |
|Less: Taxation ||121811 ||714285 |
|Profit after T axation ||46783 ||112974 |
The total revenue for the financial year under review is Rs.5032506/- againstRs.6565745/- in previous year. The Net Profit after taxation generated by the companyduring the year under review was Rs. 46783/- as compared to Rs. 112974/- during theprevious year.
Impact of Covid-19:-
The World Health Organization declared a global pandemic of the Novel Coronavirusdisease (COVID- 19) on February 11 2020. In the last month of FY 2019-2020 the COVID-19pandemic developed rapidly into a global crisis forcing governments to enforce lock-downsof all economic activity. On 23 March the country imposed a total lockdown across allstates with transportation and movement of people restricted and only essential servicesare being allowed to operate. For the Company the focus immediately shifted to ensuringthe health and well-being of all employees and on minimizing disruption to services forall our customers. As of March 31 2020 work from home was enabled to close to 90 percentof the employees to work remotely and securely. To effectively respond to and manage ouroperations through this crisis the Company triggered its business continuity managementprogram by Management of the Company.
The Company has been continuously focusing on its existing line of business to improveits profitability in near future.
Your Company intends to conserve available resources to invest in the growth of thebusiness and pursue strategic growth opportunities. Accordingly your Directors do notrecommend any dividend for the year.
Transfer to Reserve:-
There has been no transfer to Reserves during the Financial Year 2019-2020.
The Company has not accepted or renewed any amount falling within the purview ofprovisions of Section 73 of the Companies Act 2013 read with the Companies (Acceptance ofDeposit) Rules 2014 during the year under review. Hence the requirement for furnishingof details of deposits is not applicable.
Change in the nature of business:-
There is no change in the nature of business of the Company during the year underreview.
Compliance with the Indian Accounting Standards:-
As mandated by the Ministry of Corporate Affairs the financial statements for the yearended on March 31 2020 has been prepared in accordance with the Indian AccountingStandards (IND AS) notified under Section 133 of the Companies Act 2013 read with Rule 7of the Companies (Accounts) Rules 2014.
Directors and Key Management Personnel (KMP):-
As on March 31 2020 the Board of Directors of your Company comprised of Four (4)Directors one of whom is the Whole Time Director and one is Non-Executive Director. Theremaining two (2) directors are Non-Executive-Independent Directors which includes oneWomen Director.
The composition of the Board is in consonance with Regulation 17 of SEBI (ListingObligations and Disclosure Requirements) Regulations 2015 as amended from time to timeand in accordance with the applicable provisions of Companies Act 2013.
During the year Mr. Sanjoy Kumar Singh (DIN 07684128) has been appointed asIndependent Directors at 37th Annual General Meeting on 23rd Day ofSeptember 2019 for consecutive 5 (Five) years for the period from 13/12/2018 to12/12/2023 and in terms Listing Regulation 36 of the SEBI (Listing Obligations andDisclosure Requirements) Regulations 2015 and 149 of the Companies Act 2013.
Mr. Babu Lal Jain Non-Executive Director is liable to retire by rotation at theensuing AGM pursuant to Section 152 and other applicable provisions if any of theCompanies Act 2013 read with the Companies (Appointment and Qualification of Directors)Rules 2014 (including any statutory modification(s) or re-enactment(s) thereof for thetime being in force) the Articles of Association of the Company and being eligible haveoffered himself for re-appointment. The Board of Directors on the recommendation of theNomination and Remuneration Committee and based on report of performance evaluation hasrecommended his re-appointment as Non-Executive Director of the Company.
Accordingly the Board of Directors of the Company at their Meeting held on 11/08/2020approved appointment of Mrs. Ruchi Gupta (DIN: 07283515) as Non- Executive IndependentDirector category with effect from 01st September 2020 for a Second term of 5 (Five)years subject to approval of the members of the company at the ensuing Annual GeneralMeeting. She is not liable to retire by rotation.
Mr. Kundan Kumar Mishra has been appointed as Additional Director w.e.f. 11/08/2020 andbeing act as Independent Directors. Further your Board has proposed to appoint Mr. KundanKumar Mishra as Non-Executive Independent Director for consecutive 5 (Five) years for theperiod from 11/08/2020 to 10/08/2025 and in terms Listing Regulation 36 of the SEBI(Listing Obligations and Disclosure Requirements) Regulations 2015 and 149 of theCompanies Act 2013. The resolutions seeking approval of members on item No. 4 of noticefor convening this Annual General Meeting along with the requisite disclosures/explanatorystatement are included.
Appropriate resolutions for appointment/re-appointment are being placed for theapproval of the shareholders of the Company at the ensuing AGM. The brief resume ofdirectors appointed/re- appointed and other related information has been detailed in theNotice read along with the explanatory statement convening the 38th AGM of theCompany in accordance with the provisions of the Companies Act 2013 read with the Rulesissued there under and the Regulation 36 of SEBI (Listing Obligations and DisclosureRequirements) Regulations 2015 as amended from time to time.
Policy on Directors. Key Managerial Personnel-Appointment & Remuneration includingNomination & Remuneration Committee:-
The Board has framed a policy on Director's Appointment and Remuneration & dulyconstituted Nomination and Remuneration Committee pursuant to the Regulation 19 of SEBI(Listing Obligations and Disclosure Requirements) Regulations 2015 and read with Section178 of the Companies Act 2013.
The policy provides for selection and appointment of Directors Senior Managementincluding KMP and their Remuneration together with criteria for determiningqualifications positive attributes and independence of a Director.
Remuneration policy for the Directors Key Managerial Personnel and other Employees hasbeen disclosed on the Company website i.e. www.likhamiconsulting.com.
Details of Committee members and meetings etc. have been disclosed in the CorporateGovernance Report which forms a part of this report.
Disclosure under Section 197(12) of the Companies Act 2013:-
The Company has not employed any employees whose remuneration falls within the purviewof the limits prescribed under the provisions of Section 197 of the Companies Act 2013read with Rule 5(1) of the Companies (Appointment and Remuneration of ManagerialPersonnel) Rules 2014.
Directors Responsibility Statement: -
Pursuant to Section 134 (3) (c) read with Section 134 (5) of the Companies Act 2013the Board of Directors to the best of their knowledge and ability confirm that:
(i) in the preparation of the annual accounts for the year ended 31st March2020 the applicable Indian Accounting Standards have been followed along with properexplanation relating to material departures if any;
(ii) the directors have selected such accounting policies and applied them consistentlyand made judgments and estimates that are reasonable and prudent so as to give a true andfair view of the state of affairs of the company at the end of the financial year 31stMarch 2020 and of the profits of the company for the year ended on that date;
(iii) the directors have taken proper and sufficient care for the maintenance ofadequate accounting records in accordance with the provisions of the Act for safeguardingthe assets of the company and for preventing and detecting fraud and other irregularities;
(iv) the annual accounts have been prepared on a going concern basis;
(v) the directors have laid down internal financial controls to be followed by thecompany and such internal financial controls are adequate and operating effectively;
(vi) the directors have devised proper systems to ensure compliance with the provisionsof all applicable laws and that such systems were adequate and operating effectively.
Declaration of Independent Directors: -
The Company has received necessary declaration from each of Independent Directors underSection 149(7) of the Companies Act 2013 that he/ she meets the criteria of independencelaid down in Section 149(6) of the Companies Act 2013 and the relevant Rules made thereon and Regulation 25 of SEBI (Listing Obligations and Disclosure Requirements)Regulations2015.
Committee of the Board: -
The Board of Directors has following Committee
1) Audit Committee
2) Nomination & Remuneration Committee
3) Stakeholder Relationship Committee
4) Risk Management Committee
The details of the Committees along with their composition number of meetings andattendance at the meetings are provided in the Corporate Governance Report.
Statement concerning development and implementation of Risk Management Policy of theCompany: -
The Board of Directors of the Company has framed (constituted) a Risk ManagementCommittee to frame implement and monitor the risk management plan for the Company. TheCommittee is responsible for reviewing the risk management plan and ensuring itseffectiveness. The Committee has additional oversight in the area of financial risks andcontrols. Major risks identified by the business and functions are systematically addressthrough mitigation action on a continuing basis.
The details of Committee and its terms of reference are set out in the CorporateGovernance Report forming part of the Board Report.
Number of Meeting of the Board: -
During the year under review Four (4) Meetings of the Board of Directors of the Companywere held.
Disclosure regarding Company's policies under Companies Act 2013 and SEBI (ListingObligations and Disclosure Requirements) Regulations 2015-
The Company has framed various policies as per SEBI (Listing Obligations and DisclosureRequirements) Regulations 2015 & Companies Act 2013; viz
i) Determining material subsidiary Policy ii) Related Party transactions Policy iii)Whistle Blower/vigil Mechanism iv) Archival Policy for disclosure v) Code of Conduct forBoard of Directors & Senior Management vi) Policy of Preservation of Documents vii)Policy on Criteria for Determining Materiality of Events viii) Remuneration Policy for theDirectors Key Managerial Personnel and other Employees ix) Code of Conduct forIndependent Director/Information are displayed on the website of the Companywww.likhamiconsulting.com.
Extract of Annual Return: -
Pursuant to the provisions of Section 134(3) (a) of the Companies Act 2013 Extract ofthe Annual Return for the financial year ended 31st March 2020 made under theprovisions of Section 92 (3) of the Companies Act 2013 read with Rule 12(1) of theCompanies (Management and administration) Rules 2014 in is given in Annexure I in theprescribed Form No. MGT-9 which is a part of this report. The same is available on thewebsite of the Company www.likhamiconsulting.com.
Board Evaluation: -
Pursuant to the provisions of the Companies Act 2013 read with Rules issued thereunder and Regulation 17 of SEBI (Listing Obligations & Disclosure Requirements)Regulations 2015 the Board of Directors has evaluated the effectiveness of the Board asa whole the various Committees Directors individually (excluding Director beingevaluated) and the Chairman of the Board. The exercise was carried out by the IndependentDirectors of the Company through a structured evaluation process covering several aspectsof functioning of the Board i.e. attendance contribution at the meetings and otherwiseindependent judgments safeguarding interest of the minority stakeholders composition ofBoard/ Committees performance of specific duties and obligation by members of the boardetc. The performance evaluation of the Independent Directors was carried out by the entireBoard excluding the Directors being evaluated. The Performance evaluation of the Chairmanand Non-Independent Directors was carried out by the Independent Directors at theirseparate Meeting. The Board of Directors expressed its satisfaction with the evaluationprocess.
Particulars of Loans Guarantees or Investments made under Section 186 of the CompaniesAct 2013:-
The Company has complied with the provisions of Section 186 of the Companies Act 2013in respect of investments made and outstanding at the year-end details of which are givenin the Financial Statements. There were no loans or guarantees made by the Company duringthe year under review.
Particulars of Contracts or Arrangements made with Related Parties: -
There were no contracts or arrangements made with related parties as defined underSection 188 of the Companies Act 2013 during the year under review and hence enclosure ofFORM AOC-2 with the Board Report is not required. The Company has developed a RelatedParty Transactions Policy for the purpose of identification and monitoring of such type oftransactions.
Subsidiaries Joint Ventures and Associate Companies:-
The Company does not have any Subsidiary Joint venture or Associate Company.
Internal Financial Control and their adequacy:-
The Company has an Internal Control System commensurate with the size scale andcomplexity of its operations. The Company has developed well-defined internal controlmechanisms and comprehensive internal audit programme with the activities of the entireorganization under its ambit.
Further based on the report of Internal Audit function corrective action areundertaken in the respective areas and thereby strengthen the controls. Significant auditobservations and corrective actions thereon are presented to the Audit Committee of theBoard.
During the year under review no material or serious observation has been received fromthe Internal Auditors of the Company for inefficiency or inadequacy of such controls.
The Company conforms to the norms of Corporate Governance as envisaged in the ListingRegulations with the Stock Exchange. Pursuant to Regulation 34(3) read with Schedule V ofthe SEBI (Listing Obligations and Disclosure Requirements) Regulations 2015 a detailedCompliance Note on Corporate Governance together with the Auditors Certificate onCorporate Governance is annexed to this report.
Management Discussion and Analysis Report:-
The Management Discussion and Analysis Report for the year under review as stipulatedunder the Securities and Exchange Board of India (Listing Obligations and DisclosureRequirements) Regulations 2015 ("Listing Regulations") are given in a separatesection and forms part of the Annual Report.
Material Changes and Commitments if any affecting the financial position of theCompany occurred between the ends of the financial year to which this financial statementrelates and the date of the report:-
There are no material changes and commitments affecting the financial position of theCompany occurred between ends of the financial year to which this financial statementrelates on the date of this report.
Conservation of Energy Technology Absorption Foreign Exchange Earnings and Outgo:-
The provisions of Section 134(m) of the Companies Act 2013 read with Rule 8(3) of theCompanies (Accounts) Rules 2014 do not apply to our Company.
|Conservation of Energy : ||NIL |
|Technology Absorption : ||NIL |
|Foreign exchange earnings and out go : ||NIL |
Listing of Securities:-
The Equity Shares of the Company are listed on Calcutta Stock Exchange (CSE) Limited& BSE Limited.
Details of significant and material orders passed by the Regulators or Courts orTribunals impacting the Going Concern status and Company's operation in future:-
There are no significant and material orders issued against the Company by anyregulating authority or court or tribunal affecting the going concern status and Company'soperation in future. Hence disclosure pursuant to Rule 8 (5) (vii) of Companies(Accounts) Rules 2014 is not required.
Human Resources Development envisages the growth of the individual in tandem with theorganization. It also aims at the up-liftment of the individual by ensuring an enablingenvironment to develop capabilities and to optimize performance.
Your Directors want to place on record their appreciation for the contribution made byemployees at all levels who through their steadfastness solidarity and with theirco-operation and support have made it possible for the Company to achieve its currentstatus.
The Company on its part would endeavor to tap individual talents and through variousinitiatives ingrain in our human resources a sense of job satisfaction that would withtime percolates down the line. It is also the endeavor of the Company to create in itsemployees a sense of belonging and an environment that promotes openness creativity andinnovation.
All the manpower initiatives including training meetings and brainstorming sessionsare implemented with the aim of maximizing productivity and aligning organizational needsemployee's aspirations.
The authorized Share capital and the paid-up Equity Share Capital have remainedunchanged during the year under review. The Company has neither issued shares &Securities or any other instruments nor any corporate benefits during the year underreview.
1. The Company has not bought back any of its securities during the year under review.
2. The Company has not issued any Sweat Equity Shares during the year under review.
3. No Bonus Shares were issued during the year under review.
4. The Company has not provided any Stock Option Scheme to the employees.
Auditors & Auditors Observations: -
The matter related to Auditors and their Reports are as under:
1. Statutory Auditor and their Report: -
M/s. Mohindra Arora & Co. Chartered Accountants (FRN: 006551N) was appointed asthe statutory auditors of the Company to hold office for a period of five consecutive yearfrom the conclusion of the 35th Annual General Meeting till the conclusion ofthe 40th Annual General Meeting. Auditors have confirmed that they are notdisqualified from continuing as Auditors of the Company.
The requirement to place the matter relating to appointment of Auditors forratification by members at every AGM is done away with vide notification dated 7thMay 2018 issued by the Ministry of Corporate Affairs New Delhi.
Explanations or Comments on Qualifications Reservations or Adverse Remarks orDisclaimers made by the Statutory Auditors in their Report: -
The Report given by the Statutory Auditors for the Financial Statements for the yearended 31st March 2020 read with explanatory notes thereon do not call for anyexplanation or comments from the Board under Section 134(3) of the Companies Act 2013.The remarks if any made by the Auditors in their Report are properly explained in theNote no 20 of the Financial Statement.
2. Secretarial Auditors and their Report: -
M/s. Vineet Pal & Associates (FRN: 13149) Practicing Company Secretary wasappointed to conduct Secretarial Audit of the Company for the financial year 2019-2020 attheir Board of Directors Meeting on 10th February 2020 as required underSection 204 of the Companies Act 2013 read with Companies (Appointment and Remunerationof Managerial Personnel) Rules 2014.
The report of the Secretarial Auditors in Form MR-3 is enclosed as Annexure-II tothis report.
The report confirms that the Company had complied with the statutory provisions listedunder Form MR -3 and the Company also has proper board processes and compliance mechanism.The Report does not contain any qualification reservation or adverse remark ordisclaimer which requires any further comments or explanations in this report.
3. Internal Auditor:
The Members of Board has appointed M/s. Jain N K & Co. (FRN 148125W) CharteredAccountant as Internal Auditors of the Company for Financial Year 2019-2020 at theirmeeting on 10th February 2020 under provisions of Section 138 of the CompaniesAct 2013 read with Rule 13 of the Companies (Accounts) Rules 2014 as recommended byAudit Committee. The Suggestions made by the Internal Auditor in their Report wereproperly implemented.
Details of policy developed and implemented by the Company on its Corporate SocialResponsibility Initiatives: -
Since the Company does not qualify any of the criteria as laid down in Section 135(1)of the Companies Act 2013 with regard to Corporate Social Responsibility provisions ofSection 135 are not applicable to the Company.
Additional Information to Shareholders: -
All important and pertinent investor information such as financial results investorpresentations press releases are made available on the Company's website i.e. www.likhamiconsulting.comon a regular basis.
Code of Conduct: -
As prescribed under Listing Regulation a declaration signed by the Whole Time Directoraffirming compliance with the Code of Conduct by the Directors and Senior ManagementPersonnel of the Company for the financial year 2019-20 forms part of the CorporateGovernance Report.
Vigil Mechanism/ Whistle Blower Policy: -
Your company is committed to highest standards of ethical moral and legal businessconduct. Accordingly the Board of Directors have formulated a Whistle Blower Policy whichis in compliance with the provisions of Section 177(10) of the Companies Act 2013 andRegulation 22 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations2015. The policy provides for a framework and process whereby concerns can be raised byits employees against any kind of discrimination harassment victimization or any otherunfair practice being adopted against them. These have been outlined in the CorporateGovernance Report which forms part of this report.
Reporting of Frauds: -
During the year under review the Statutory Auditors and Secretarial Auditors have notreported to the Audit Committee and/or Board any instances of fraud committed in theCompany by its officers or employees under Section 143(12) of the Companies Act 2013.
Disclosure under the Sexual Harassment of Woman at Workplace (Prevention Prohibitionand Redressal) Act 2013: -
The Company has in place an Anti-Sexual Harassment Policy in line with the requirementsof The Sexual Harassment of Women at the Workplace (Prevention Prohibition &Redressal) Act 2013. Internal Complaints Committee (ICC) has been set up to redresscomplaints received regarding sexual harassment. All employees (permanent contractualtemporary trainees) are covered under this policy.
The following is a summary of sexual harassment complaints received and disposed offduring the year 2019-2020.
|No of complaints received ||: Nil |
|No of complaints disposed off ||: Nil |
|No of complaints pending as on end of the financial year ||: Nil |
The Directors wish to place on record their appreciation for the contributions made bythe employees at all levels whose continued commitment and dedication helped the Companyachieve better results. The Directors also wish to thank customers bankers Central andState Governments for their continued support. Finally your directors would like toexpress their sincere & whole-hearted gratitude to all of you for your faith in us andyour Co-operation & never failing support.
| || |
By Order of the Board
| || |
For Likhami Consulting Limited
| ||Pradip Kumar Ghosh ||Ruchi Gupta |
| ||(Whole-Time Director) ||(Director) |
| ||(DIN:07799909) ||(DIN:07283515) |
|Place : Kolkata || || |
|Date :11/08/2020 || || |