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Cupid Trades & Finance Ltd.

BSE: 512361 Sector: Others
NSE: N.A. ISIN Code: INE108G01010
BSE 05:30 | 01 Jan Cupid Trades & Finance Ltd
NSE 05:30 | 01 Jan Cupid Trades & Finance Ltd

Cupid Trades & Finance Ltd. (CUPIDTRADES) - Director Report

Company director report

Dear Shareholders

Your directors here by present the 35thAnnual Report on business andoperations of the Company together withthe Audited statements of Accounts for thefinancial year ended on 31st March 2021.

1. OPERATIONS REVIEW:

During the year under review No Revenue generated and expenses

2. BRIEF DESCRIPTION OF THE COMPANY'S WORKING DURING THE YEAR/STATE OF THE COMPANY'SAFFAIR:

The Company does not have any significant business activity except trading.

3. DIVIDEND:

Your directors have not declared any dividend during the year under review due to lossincurred.

4. TRANSFER TO RESERVES:

The Company has not transferred any amount to Reserves for the period under review.

5. SHARE CAPITAL:

The issued subscribed and paid-up capital of the Company is Rs. 9600000/- (RupeesNinety-Six Lacs) divided into 960000 (Nine Lac Sixty Thousand) equity shares of Rs. 10/-each. There has been no change in the share capital of the Company during the year.

6. SUBSIDIARIES JOINT VENTURES OR ASSOCIATE COMPANIES:

The Company does not have any subsidiary associate companies & joint ventures.

7. DEPOSIT:

Your Company has not accepted any deposits within the meaning of Section 73 of theCompanies Act 2013 and the Companies (Acceptance of Deposits) Rules 2014.

8. PARTICULARS OF LOANS GUARANTEES OR INVESTMENTS:

The details of the Loans and Guarantees given during the year under review fallingunder Section 186 of the Companies Act 2013 is given along with this report. The detailsof Investments are as mentioned in the notes of financial statements. During the yearunder review the company has not provided any security falling within in purview ofSection 186.

9. Compliance with Secretarial Standards on the Board and General Meetings

The Company has complied with Secretarial Standards issued by the Institute of CompanySecretaries of India on Board Meetings and General Meetings.

10. RELATED PARTY TRANSACTIONS:

All related party transactions that were entered into during the financial year were onarm's length basis and were in the ordinary course of the business. There are significantrelated party transactions made by the company.

11. MATERIAL CHANGES AND COMMITMENTS IF ANY AFFECTING THE FINANCIAL POSITION OF THECOMPANY:

There was a management takeover during the financial year. New management has takenover the Company.

12. SIGNIFICANT ORDERS PASSED BY THE REGULATORS. COURTS OR TRIBUNALS IMPACTING GOINGCONCERNAND COMPANY'S OPERATIONS:

To the best of our knowledge the company has not received any such orders passed bythe regulators courts or tribunals during the year which may impact the going concernstatus or company's operations in future.

13. DIRECTORS AND KEY MANAGERIAL PERSONNEL:

In accordance with the provisions of the Companies Act 2013 following changes havebeen occurred during the financial year 2020-2021:

i. Mr. Sanjay Mahendra Vora and Mr. Subhash Navrang Kanojiya were appointed as on 01stDecember 2020 as the Managing Director and CFO of the Company.

ii. Mr. Raghavbhai Jerambahi Maniya and Mr. Mr. Kanubhai Shamjibhai Patel resignedw.e.f. 05th December 2020.

iii. Mr. Govindbhai Dhanjibhai Dhapa resigned as an additional Director w.e.f. 10thDecember 2020.

iv. Mr. Vishwanath Raja Tonse was appointed Director on 05th December 2020and resigned on 10th December 2020

v. Mr. Rahul Goel was appointed and resigned as CS on 14th June 2020.

vi. Mr. Shrikant Rambali Pathak was appointed on 17th November 2020 as anadditional Director.

vii. Mr. Chetan Babulal Patel was appointed on 05th December 2020 as anadditional Director. Further following appointments were taken:

1. Appointment of Mrs. Meeta Maurya (DIN: 09186180) Additional Women Director w.e.f. 24thMay 2021.

2. Appointment of Mrs. Jayesh Dalal (DIN: 09186176) as an Additional IndependentDirector w.e.f. 24th May 2021.

3. Appointment of Mr. Prakash Solanki (DIN: 00420637) as an Additional Director w.e.f.05th July 2021

4. Appointment of Mr. Ninad Dhuri (DIN: 09216629) as an Additional Independent Directorw.e.f. 05th July 2021.

Company is in process to appoint a Qualified candidate for Company Secretary.

DECLARATION BY INDEPENDENT DIRECTORS:

The Company has received necessary declaration from each Independent Director underSection 149 (7) of the Companies Act 2013 that they meet the criteria of independencelaid down in Section 149(6) of the Companies Act 2013.

COMPOSITION OF THE BOARD:

The Company has an optimum mix of Non-Executive and Independent Directors. All themembers of the Board are competent and are persons of repute with strength of characterprofessional eminence having the expertise in their respective disciplines to deal withthe management functions of the company.

The composition of the Board of Directors as at 31st March 2021

Sr. Name of Director No. Executive/ Non—Executive/ Independent No. of Directorships Held in Public Limited Companies (Including this Company)

#Committee(s) position (Including the Company)

Member Chairman
1 GOVINDBHAI DHAPA Non-Executive Independent 1 2 1
2 KANUBHAI PATEL Non-Executive Independent 1 2 1
3 RAGHAVBHAI MANIYA Non-Executive (Director) 1 2 1
4 *SANJAY MAHENDRA VORA Executive and Managing Director 0 0 0

*Mr. Sanjay Vora was appointed as Managing Director w.e.f. 01st December2020.

# Only Audit Committee and Stakeholders' Relationship Committee has been considered asper Regulation 26 ofSEBI (Listing Obligations and Disclosure Requirements) Regulations2015 ("Listing Regulations")

MEETINGS:

Minimum four pre-scheduled Board meetings are held annually. In case of businessexigencies or urgency of matters resolutions are passed by circulation. Due to COVID 19pandemic and extension/exemption provided by stock exchange circular no. circular No.SEBI/HO/CFD/CMD1/CIR/P/2020/110 dated June 26 2020 and SEBI/HO/CFD/CMD1/GR/P/2020/38dated March 19 2020 and MCA circular 11/2020 dated 24th March 2020 allowed the Companyto conduct board and audit committee meeting with a gap of 180 days till 31st July2020.

Therefore Company had conducted 3 (three) board meeting during the year and all thedirectors except Mr. Sanjay Vora who was appointed on 1st December 2020attended the meeting conducted on 9th June 2020 07th September2020 and 04th November 2020 and further 34th AGM conducted on 28thSeptember 2020.

MEETING OF INDEPENDENT DIRECTORS

The Company's Independent Directors met on December 1 2020 without the presence of theExecutive Director and the Senior Management team. The meeting was attended by majority ofIndependent Directors and was conducted to enable the Independent Director to discussmatters prescribed under Schedule IV to the Act and Regulation 25(3) of the SEBI (LODR)Regulation 2015.

14. AUDIT COMMITTEE:

The Audit Committee presently comprises of three Directors being Mr. Govindbhai DhapaMr. Kanubhai Pateland Ms. Raghavbhai Maniya.

Due to COVID 19 pandemic and extension/exemption provided by stock exchange circularno. circular No. SEBI/H0/CFD/CMD1/CIR/P/2020/110 dated June 26 2020 andSEBI/HO/CFD/CMD1/CIR/P/2020/38 dated March 19 2020 and MCA circular 11/2020 dated 24thMarch 2020 allowed the Company to conduct board and audit committee meeting with a gap of180 days till 31st July 2020.

Therefore Company had conducted 3 (three) audit committee during the year and all thedirectors except Mr. Sanjay Vora who was appointed on 1st December 2020attended the meeting conducted on 9th June 2020 07th September2020 and 04th November 2020

Terms of Reference:

Pursuant to the SEBI (Listing Obligations and Disclosure Requirements) (Amendment)Regulations 2018 the Company has revised the terms of reference of the Committee. Therevised terms of reference are:

(1) Oversight of the company's financial reporting process and the disclosure of itsfinancial information to ensure that the financial statement is correct sufficient andcredible;

(2) Recommendation for appointment remuneration and terms of appointment of auditorsof the company;

(3) Approval of payment to statutory auditors for any other services rendered by thestatutory auditors;

(4) Reviewing with the management the annual financial statements and auditor'sreport thereon before submission to the board for approval with particular reference to:

(a) matters required to be included in the director's responsibility statement to beincluded in the Board's report in terms of clause (c) of sub-section (3) of Section 134 ofthe Companies Act 2013; 41

(b) Changes if any in accounting policies and practices and reasons for the same;

(c) Major accounting entries involving estimates based on the exercise of judgment bymanagement;

(d) Significant adjustments made in the financial statements arising out of auditfindings;

(e) Compliance with listing and other legal requirements relating to financialstatements;

(f) Disclosure of any related party transactions;

(g) Modified opinion / Qualification in the draft audit report;

(5) Reviewing with the management the quarterly financial statements beforesubmission to the board for approval;

(6) reviewing with the management the statement of uses / application of funds raisedthrough an issue (public issue rights issue preferential issue etc.) the statement offunds utilized for purposes other than those stated in the offer document / prospectus /notice and the report submitted by the monitoring agency monitoring the utilisation ofproceeds of a public or rights issue and making appropriate recommendations to the boardto take up steps in this matter;

(7) reviewing and monitoring the auditor's independence; performance and effectivenessof audit process;

(8) Formulating a policy on related party transactions which shall include materialityof related party transactions;

(9) approval or any subsequent modification of transactions of the listed entity withrelated parties;

(10) scrutiny of inter-corporate loans and investments;

(11) valuation of undertakings or assets of the company wherever it is necessary;

(12) evaluation of internal financial controls and risk management systems;

(13) reviewing with the management performance of statutory and internal auditorsadequacy of the internal control systems;

(14) reviewing the adequacy of internal audit function if any including the structureof the internal audit department staffing and seniority of the official heading thedepartment reporting structure coverage and frequency of internal audit;

(15) discussion with internal auditors of any significant findings and follow up thereon;

(16) reviewing the findings of any internal investigations by the internal auditorsinto matters where there is suspected fraud or irregularity or a failure of internalcontrol systems of a material nature and reporting the matter to the board;

(17) discussion with statutory auditors before the audit commences about the natureand scope of audit as well as post-audit discussion to ascertain any area of concern;

(18) to look into the reasons for substantial defaults in the payment to thedepositors debenture holders shareholders (in case of non-payment of declared dividends)and creditors;

(19) to review the functioning of the whistle blower mechanism;

(20) approval of appointment of Chief Financial Officer (i.e. the whole time FinanceDirector or any other person heading the finance function or discharging that function)after assessing the qualifications experience and background etc. of the candidate;

(21) reviewing the utilization of loans and/or advances from/investment by the holdingcompany in the subsidiary exceeding rupees 100 crore or 10% of the asset size of thesubsidiary whichever is lower including existing loans / advances / investments existingas on the date of coming into force of this provision;

(22) to review the compliance with the provisions of Regulation 9A of Securities andExchange Board of India (Prohibition of Insider Trading) Regulations 2015 at least oncein a financial year and to verify that the systems for internal control are adequate andare operating effectively;

(23) to carry out any other function as is mentioned in the terms of reference of theAudit Committee.

Audit Committee shall mandatorily review the following information:

(1) management discussion and analysis of financial condition and results ofoperations;

(2) statement of significant related party transactions (as defined by the auditcommittee) submitted by management;

(3) management letters / letters of internal control weaknesses issued by the statutoryauditors;

(4) internal audit reports relating to internal control weaknesses; and

(5) the appointment removal and terms of remuneration of the Chief Internal Auditorshall be subject to review by the audit committee;

(6) statement of deviations:

(a) quarterly statement of deviation(s) including report of monitoring agency ifapplicable submitted to stock exchange(s) in terms of Regulation 32(1) of the Securitiesand Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations2015;

(b) annual statement of funds utilized for purposes other than those stated in theoffer document/prospectus/notice in terms of Regulation 32(7) of the Securities andExchange Board of India (Listing Obligations and Disclosure Requirements) Regulations2015.

15. NOMINATION AND REMUNERATION COMMITTEE:

Nomination and Remuneration Committee has been constituted as per the provisions ofSection 178(1) of the Companies Act 2013 to review and recommend the remuneration payableto the Executive Directors and Senior Management of the Company based on their performanceand defined assessment criteria.

Nomination and Remuneration Committee of the Company presently comprises of threeDirectors being Mr. Govindbhai Dhapa Mr. Kanubhai Pateland Ms. Raghavbhai Maniya. Duringthe year one Meeting was held on 4th November 2020 and all members were remainpresent during the meeting.

The terms of reference of the Committee:

Pursuant to the SEBI (Listing Obligations and Disclosure Requirements) (Amendment)Regulations 2018 the Company has revised the terms of reference of the Committee. Therevised terms of reference are:

(1) formulation of the criteria for determining qualifications positive attributes andindependence of a director and recommend to the board of directors a policy relating tothe remuneration of the directors key managerial personnel and other employees;

(2) Formulation of criteria for evaluation of performance of independent directors andthe board of directors;

(3) Devising a policy on diversity of board of directors;

(4) identifying persons who are qualified to become directors and who may be appointedin senior management in accordance with the criteria laid down and recommend to the boardof directors their appointment and removal;

(5) Specify the manner for effective evaluation of performance of Board its committeesand individual directors to be carried out either by the Board by the Nomination andRemuneration Committee or by an independent external agency and review its implementationand compliance;

(6) Whether to extend or continue the term of appointment of the independent directoron the basis of the report of performance evaluation of independent directors;

(7) recommend to the board all remuneration in whatever form payable to seniormanagement;

(8) To administer and supervise Employee Stock Options Schemes (ESOS) including framingof policies related to ESOS and reviewing grant of ESOS;

(9) Carrying out any other function as is mentioned in the terms of reference of theNomination and Remuneration Committee.

Nomination and Remuneration Policy:

The Committee is in process of formulating Nomination and Remuneration Policy whichdetermines criteria inter-alia qualification positive attributes and independence ofDirectors for their appointment on the Board of the Company and payment of remuneration toDirectors Key Managerial Personnel and other Employees. The Committee shall consider thefollowing attributes / criteria whilst recommending to the Board the candidature forappointment as Director.

-Qualification expertise and experience of the Directors in their respective fields;

- Personal Professional or business standing;

- Diversity of the Board

In case of re-appointment of Non-Executive Directors the Board shall take intoconsideration the performance evaluation of the Director and his engagement level.

REMUNERATION OF THE DIRECTORS/ KEY MANAGERIAL PERSONNEL (KMP)/ EMPLOYEES:

No Directors/ Key Managerial Personnel are drawing any remuneration. Hence theinformation required pursuant to Section 197 read with Rule 5 (1) (i) of The Companies(Appointment and Remuneration) Rules 2014 in respect of ratio of remuneration of eachdirector to the median remuneration of the employees of the Company for the Financial yearis not given.

16. STAKEHOLDERS' RELATIONSHIP COMMITTEE:

The Board of Directors of the Company has set up 'Stakeholders Relationship Committee'in order to align it with the provisions of Section 178 of the Companies Act 2013. TheCommittee has been constituted to strengthen the investor relations and to inter-alialook into issues relating to shareholders grievances pertaining to transfer of sharesnon- receipt of declared dividends non-receipt of Annual Report issues concerningde-materializationetc.

This committee presently consists of two directors namely Mr. Govindbhai Dhapa Mr.Kanubhai Patel and Ms. Raghavbhai Maniya. One committee meeting held on 04thNovember 2020 respectively all committee members present at the meeting.

17. BOARD EVALUATION:

Pursuant to the provisions of the Schedule IV clause VIII of the Companies Act 2013the Board has carried out an evaluation of its own performance the directors individuallyas well as the evaluation of the working of its Audit Appointment & RemunerationCommittees. The performance evaluations of Independent Directors were also carried out andthe same was noted. Independent Directors in their meeting decided to bring moretransparency in their performance and bring more responsibility while taking any policydecisions for the benefitof the shareholders in general.

18. AUDITORS AND AUDITORS' REPORT:

M/S. RISHI SEKHRI AND ASSOCIATES CHARTERED ACCOUNTANTS MUMBAI FRN: 128216W be andare hereby appointed as the Statutory Auditors of the Company for a period of three yearsi.e. from the conclusion of this 34thAnnual General Meeting till the conclusionof 37th Annual General Meeting of the Company at such remuneration as may befixed by the Board of Directors of the Company on the recommendation of the AuditCommittee.

Certificate from the Auditors has been received to the effect that they are eligible toact as auditors of the Company and their appointment would be within the limits asprescribed under Section 141 of the Act.

The Auditors have confirmed that they have subjected themselves to the peer reviewprocess of ICAI and hold valid certificate issued by the Peer Review Board of the ICAI.

The Auditors have also furnished a declaration confirming their independence as well astheir arm's length relationship with the Company as well as declared that they have nottaken up any prohibited non-audit assignments for the Company. The Audit Committee reviewsthe independence and objectivity of the Auditors and the effectiveness of the Auditprocess

The Auditors have also furnished a declaration confirming their independence as well astheir arm's length relationship with the Company as well as declared that they have nottaken up any prohibited non-audit assignments for the Company.

The Audit Committee reviews the independence and objectivity of the Auditors and theeffectiveness of the Audit process.

19. SECRETARIAL AUDIT AND SECRETARIAL AUDITORS' REPORT:

Pursuant to provisions of section 204 of the Companies Act 2013 and The Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014 the Company hasappointed Ms. Bhumika & Co

Company Secretaries in practice to undertake the Secretarial Audit of the Company. TheSecretarial Audit report in the prescribed Form No MR-3 is annexed herewith.

QUALIFICATION IN SECRETARIAL AUDIT REPORT AND EXPLANATIONS BY THE BOARD:

Sr. No. Qualifications made by Secretarial Auditor Explanations by the Board
a) The Company has decided not to opt for compliance of Corporate Governance Reportfor the time being The paid up capital and net worth is below the prescribed limit for mandatory applicability of Corporate Governance clause. The Company has decided not to opt for compliance of Corporate Governance for the time being.
b) Acknowledgement for sending the notices of the Meeting of the Board and Committees are not maintained by the company. The notice and agenda for the Board and committee meeting are sent by the email or hand delivery. The company will ensure to maintain to the acknowledgements for sending the notice of the meeting of the board and the committee.
c) Updating of website with regard to various policies is pending The company will take necessary steps to update websitewith regard to various policies which are pending.
d) The company has not complied with certain regulation of SEBI (LODR) Regulation 2015 as regards publication of Notice of Board Meeting Notice of AGM quarterly results. The company will take necessary steps to comply with thesame.
e) As per section 203(1) the Company is required to appoint Company Secretary and Compliance officer Company will take necessary steps to appoint Company secretary.
f) The company has not maintained the attendance register for Board and committee meeting The company will take necessary steps to maintain theattendance register for board and committee meetings.
g) Statutory Registrar as per companies Act 2013 is yet to be updated. The company will take necessary steps to update Statutory Register as per companies Act 2013.
h) Certain event based E Forms have not been filed by the company in time which were required to be filed with ROC during the audit period. The company will ensure to file all relevant documents intime with ROC and other authorities as when required.

20. INTERNAL CONTROL SYSTEMS:

As there low significant business activities hence there was systems set up forInternal Controls.

21. Annual Return

As per the provisions of Section 92(3) of the Act the Annual Return of the Company forthe financial year 2020-21 is available on the website of the Company www.cupidstrade.com.

22. MANAGEMENT DISCUSSION AND ANALYSIS:

Management Discussion and Analysis forms part of the Annual Report to the shareholdersand it includes discussion on matters as required under the provisions SEBI (LODR)Regulation 2015 forming part of this report is annexed herewith.

23. CORPORATE GOVERNANCE REPORT:

In pursuance to Regulation 15 (2) of the SEBI (Listing Obligations & DisclosureRequirements) Regulations 2015 submission of Corporate Governance report is notapplicable to the listed companies which have:

a. paid up equity share capital not exceeding rupees ten crore and net worth notexceeding rupees twenty five crore as on the last day of the previous financial year; or

b. have listed its specified securities on the SME Exchange.

Accordingly the paid up capital and net worth is below the prescribed limit formandatory applicability of Corpora Governance. The Company has decided not to opt forcompliance of Regulation 27 (2) of SEBI (LODR) Regulatic 2015 for the time being.

24. CORPORATE SOCIAL RESPONSIBILITY INITIATIVES:

The Company has not developed and implemented any Corporate Social Responsibilityinitiative under the provisions of Section 135 of the Companies Act 2013 read with Rule9 of Companies (Corporate Social Responsibility Policy) Rules 2014 as the saidprovisions are not applicable.

25. PARTICULARS OF EMPLOYEES:

In terms of the provisions of Section 197(12) of the Act read with Rules 5(2) and 5(3)of the Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014 isnot required to be given as there were no employees coming within the purview of thissection.

26. VIGIL MECHANISM

As the Company does not have any significant business activity there was no need tohave a Vigil Mechanism Policy.

27. TECHNOLOGY ABSORPTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO:

The details of conservation of energy technology absorption etc. as required to begiven under Section 134(3)(m) of the Companies Act 2013 read with Rule 8 of TheCompanies (Accounts) Rules 2014 are not applicable to Company as our Company has notcarried out in the manufacturing activities. The foreign exchange earnings on account ofthe operation of the Company during the year was Rs. Nil.

28. DIRECTORS' RESPONSIBILITY STATEMENT:

The Directors' Responsibility Statement referred to in clause (c) of sub-section (3) ofSection 134 of the Companies Act 2013 shall state that:

a) In the preparation of the annual accounts the applicable accounting standards havebeen followed along with proper explanation by way of notes to accounts relating tomaterial departures;

b) the Directors have selected such accounting policies and applied them consistentlyand made judgments and estimates that were reasonable and prudent so as to give a true andfair view of the state of affairs of the Company at the end of the financial year and ofthe profit or loss of the Company for that period;

c) the Directors have taken proper and sufficient care for the maintenance of adequateaccounting records in accordance with the provisions of the Companies Act 2013 forsafeguarding the assets of the company and for preventing and detecting fraud and otherirregularities;

e) Directors have prepared the accounts on a "going concern basis".

f) the directors had devised proper systems to ensure compliance with the provisions ofall applicable laws and that such systems were adequate and operating effectively.

29. DISCLOSURE UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTIONPROHIBITIONAND REDRESSAL) ACT 2013:

The Company has zero tolerance for sexual harassment at workplace and has adopted apolicy against sexual harassment in line with the provisions of Sexual Harassment of Womenat Workplace (Prevention Prohibition and Redressal) Act 2013 and the rules framed thereunder. The Company has not received any sexual harassment related complaints during theyear 2020-21.

30. DISCLOSURE UNDER SECTION 197(12) OF THE COMPANIES ACT 2013 AND OTHER DISCLOSURESAS PER RULE 5OF COMPANIES (APPOINTMENT & REMUNERATION) RULES 2014:

Pursuant to Section 197(12) of the Companies Act 2013 and Rule 5 of Companies(Appointment & Remuneration) Rules 2014 every Listed Company mandates to disclose inthe Board's Report the ratio of the remuneration of each director to the permanentemployee's remuneration. However since there is no permanent employee in the Company nodisclosure under the said provision has been furnished.

31. ACKNOWLEDGEMENT:

Your directors would like to express their sincere appreciation for the assistance andco-operation received from the Banks Government Authorities Customers and Shareholdersduring the year. Your directors also wish to take on record their deep sense ofappreciation for the committed services of the employees at all levels which has made ourCompany successful in the business.

On behalf of the Board

Cupid Trade and Finance Limited

Date: 05th July 2021 Mr. Sanjay Vora Mrs. Meeta Maurya
Place: Mumbai Managing Director (DIN: 01145260) Additional Director (DIN: 09186180)

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