The Directors of the Company take pleasure in presenting their 32nd Annual Reporttogether with the annual audited financial statements for the financial year ended March31 2020.
The summary of the Company's financial performance for the financial year 2019-20 ascompared to the previous financial year 2018-19 is given below:
(Amt in lacs)
|Particulars ||Year Ended 31/03/2020 ||Year Ended 31/03/2019 |
|Income ||241.09 ||1174.57 |
|Less: Expenses ||579.89 ||1287.35 |
|Less: Depreciation ||24.18 ||26.69 |
|Exceptional Items ||- ||- |
|Profit after Depreciation & Interest ||(362.97) ||(139.47) |
|Provision for Taxation ||- ||- |
|Provision for Tax (deferred) ||0.15 ||0.35 |
|Profit after Tax ||(363.13) ||(139.11) |
|Net profit / (Loss) ||(363.13) ||(139.11) |
|Balance carried to Balance Sheet ||(363.13) ||(139.11) |
During the year your Company has income of Rs.241.09 Lacs including other income ascompared to Rs. 1174.57 Lacs in the previous year. The Net Loss after tax was Rs.(363.13)Lacs against the Net Profit of Rs. 139.11 Lacs in the previous year.
During the year the Company has not proposed to transfer any amount to the GeneralReserve of the Company.
MANAGEMENT DISCUSSIONS AND ANALYSIS REPORT
This MD & A provides analysis of the operating performance of the Company's twobusiness segments as well as a discussion of cash flows the impact of risks and outlookfor the business Additional information about the Company which is appended as Annexure -I to this Report.
This discussion and analysis is the responsibility of management. The Board ofDirectors carries out its responsibilities for review of this disclosure principallythrough its Audit Committee comprised exclusively of independent Directors. The AuditCommittee has reviewed and approved this disclosure and it has also been approved by theBoard of Directors.
The management of the Company is presenting herein the overview opportunities andthreats initiatives by the Company and overall strategy of the Company and its outlookfor the future. This outlook is based on management's own assessment and it may vary dueto future economic and other future developments in the country.
The Company operates in two reportable segments i.e. Textile Business and manufacturingbusiness. The Business Segments has been identified as separate segment in accordance withAccounting Standard 17 'Segment Reporting'.
The textile business like other businesses is susceptible to various risks. Theprimary risk factor is raw material prices which is the largest component of cost. Sincecotton is an agriculture produce it suffers from climatic volatility in the major cottonproducing countries. This in turn creates uncertainties for textile manufacturers.
Another important issue is the availability quality and price of power. Theavailability of good quality power at reasonable prices is critical for sustainability ofthe industry. However the cost of power has been continuously increasing adding to inputcost pressure in the industry. The non-availability of skilled manpower along with highlabour cost prevailing in the country is growing concern area for textile industry.
We are making all efforts to cope up with the challenges through continuous costreduction process improvements diversification of products rationalization of coststraining the workforce on the continued basis improving efficiencies and creating astrong customer-oriented approach.
OPPORTUNITIES IN TEXTILE INDUSTRY
Company Prospectus: The Company deals in Indian Market. The purchasing power of themasses is increasing every year in our country. The Company hopes to increase its profitas higher sales are being achieved. Company is also trying to enter into joint ventureswith a view to diversify the production respect to the requirement of buyers.
The Manufacturing Unit is situated at Waliv Vasai Maharashtra focusing on theIndustrial & Automotive Packaging & Stationary Cosmetics Safety and customizedproducts. The Company has installed the state of the art machines to produce an aptproduct to its clients Domestic & Exports.
The Company has made the set-up of production of Plastic Molded products in thesurgical division. The Company is planning to implement it own brand in the Household andPharmaceutical Industry to suffice the never-ending demands simultaneously reduce theefforts on the trading Textile activity.
INTERNAL CONTROL SYSTEMS AND THEIR ADEQUACY
We maintain adequate internal control systems commensurate with the nature of businesssize and complexity of its operations. We have well-established processes guidelines andprocedures to augment the internal controls. This coupled with adequate internalinformation systems ensures proper information flow for the decision-making process. Theinternal control system is designed to ensure maintenance of proper accounting controlsmonitoring of operations protection and conservation of assets and compliances withapplicable laws and regulations. These controls ensure that financial and other recordsare reliable for preparing financial statements and other information.
We also address any issues identified by regulatory inspection teams very diligentlyand report the same to the Board of Directors and the regulators.
During the year under review HR continued to undertake initiatives towardsdevelopment enhancement and retention of workforce. Your Company strongly believes thatemployees are central to the Company's transformation agenda and that it is important tobuild capabilities of employees to handle both current and future needs. During the yearthe Company worked extensively on identifying the needs of employees across all categoriesand level. The Company has built a young and vibrant team of qualified and competentprofessionals to meet the emerging business challenges and market competition.
Statements in the Management Discussion and Analysis describing the Company'sobjective projections and estimates are forward looking statements and progressivewithin the meaning of applicable security laws and regulations. Actual results may varyfrom those expressed or implied depending upon economic conditions Government Policesand other incidental/related factors.
REPORTING OF FRAUD
The Auditors have not reported any fraud as specified under Section 143(12) of theCompanies Act 2013 other than those which are reportable to the Central Government.
COMPLIANCE WITH SECRETARIAL STANDARDS ON BOARD AND GENERAL MEETINGS.
During the Financial Year 2019-2020 your Company has complied with applicableSecretarial Standards issued by the Institute of Company Secretaries of India.
In order to conserve the resources your Directors are unable to declare any dividends.
TRANSFER OF UNCLAIMED DIVIDEND TO INVESTOR EDUCATION AND PROTECTION FUND
The Provisions of Sec.125 (2) of the Companies Act 2013 do not apply as there was nodividend declared and paid last year.
MATERIAL CHANGES AND COMMITMENTS IF ANY AFFECTING THE FINANCIAL POSITION OF THECOMPANY WHICH HAVE OCCURRED BETWEEN THE END OF THE FINANCIAL YEAR OF THE COMPANY TO WHICHTHE FINANCIAL STATEMENTS RELATE AND THE DATE OF THE REPORT
During the year under review there is no such change in the Company.
Details of significant and material orders passed by the regulators or courts ortribunals impacting the going concern status and Company's operations in future
There are no significant and material orders passed by the Regulators or courtsor tribunals impacting the going concern status and Company's operations in future.
During the year under review there were no cases filed under the SexualHarassment of Women at Workplace (Prevention Prohibition and Redressal) Act 2013.
DETAILS OF HOLDING / SUBSIDIARY / JOINT VENTURES / ASSOCIATE COMPANIES
The Company does not have any Holding/Subsidiary/Joint Ventures/ Associate as on March31 2020.HoweverCompany is Associate Company of Lien Trading Private Limited as on March31 2020.
CHANGE IN DIRECTORS AND KEY MANAGERIAL PERSONNEL
The Composition of the Board during the year was as per the provisions of Regulation17(1) of Listing Regulation read with the Companies Act 2013. During the year underreview on the recommendation of Nomination and Remuneration Committee your BoardInductedMr. Shailesh Muknak (DIN:08480694) as an Additional Director in the category ofIndependent Director with effect from 11th January 2020 and Mrs. JayshriTedginkeri (DIN:08109906) was inducted as an additional Director in the category of Independent Directorw.e.f 6th July 2019 whose appointment was regularized in 31st AGM for a period of fiveyears. Mr. Mukesh Bunker (DIN:07999904) and Mrs. Tejal Shah (DIN:06532797) had resignedfrom the post of Independent Directorship w.e.f. 6th July 2019 and 11th January 2020respectively.The Board places on record appreciation for guidance and services provided bythem to the company during their tenure.
Pursuant to Section 149 of the Companies Act 2013 the Board recommended theregularization of Mr. Shailesh Muknak (DIN:08480694) by appointing him as an IndependentDirector for a term up to five yearsnot liable to retire by rotation from the date of its32ndAnnual General Meeting subject to approval of the Members of the Company.The Directorshave given the declaration to the Board that they met the criteria of independence asprovided under Section 149(6) of the said Act and also confirmed that they will abide bythe provisions as mentioned in Schedule IV of the Companies Act 2013.
Pursuant to Section 152 of the Companies Act 2013 Mr. Ketu Parikh (DIN: 00185343)Managing Director retires by rotation at the ensuing Annual General Meeting and beingeligible offers himself for re-appointment. Your Board has recommended his re-appointment.
Pursuant to the provisions of Section 203 of the Act the Key managerial personnel ofthe Company are- Mr. Ketu Parikh Chairman cum Managing Director&Chief FinancialOfficer Mr. Prajwal Patel- Whole-time Director and Ms. Pooja Gohel Company Secretary& Compliance officer of the Company.
M/s. PMPK & Company Chartered Accountants Mumbai having RegistrationNumber.019681N Statutory auditors of the Company were appointed in 31st Annual GeneralMeeting held in the FY 2018-2019 for a period of 5 years till the conclusion of the 36thAnnual General Meeting.The Statutory Auditors have confirmed their eligibility pursuant tosection 139 of the Companies Act 2013.
Vide Notification dated May 7 2018 issued by Ministry of Corporate Affairs; therequirement of seeking ratification of appointment of Statutory Auditors by members ateach AGM has been done away with. Accordingly no such item has been considered in Noticeof the 09th Annual General Meeting.
Pursuant to the provisions of Section 204 of the Companies Act 2013 and the Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014 the Board of Directorshad appointedM/s. Aditya Shah & Associates Practicing Company Secretary Mumbai (MemNo.58883- & COP No.22912) to undertake the Secretarial Audit of the Company for thefinancial year 2019-2020. The Company has provided all the assistance and facilities tothe Secretarial Auditor for conducting their audit. Report of Secretarial Auditor for theFY 20192020 in Form MR-3 is annexed to this report as Annexure II.
EXPLANATION OR COMMENTS ON QUALIFICATIONS RESERVATIONS OR ADVERSE REMARKS MADE BYAUDITORS AND THE PRACTICING COMPANY SECRETARY IN THEIR REPORTS
The Statutory Auditors' Report to the members on the Accounts of the Company for thefinancial year ended 31st March 2020 containsbelow qualifications reservations oradverse remarks:
1. As per Section 138 of the Companies Act 2013 read with Rule 13 of the Companies(Accounts) Rules 2014 Company is required to appoint Internal Auditor however Companyhas not appointed Internal Auditor for the year ended March 2020.
Management Representation on Statutory Auditor's qualification:
1. The Company is in process of searching a suitable candidate for the post of InternalAuditor as required under Section 138 of Companies Act 2013.
The Secretarial Audit Report contain below qualifications reservation or adverseremark from Secretarial Auditor.
1.The Company has not appointed Internal Auditor as per Section 138(1) of CompaniesAct 2013;
Management Representation on Auditor's qualification:
1. The Company is in process of searching a suitable candidate for the post of InternalAuditor as required under Section 138 of Companies Act 2013.
The provisions of Regulation 17 to 27 Regulation 46 (2) (b) to (i) and Schedule V ParaC D and E of SEBI LODR Regulations 2015 is not applicable to the Company.
CODE OF CONDUCT FOR DIRECTORS AND SENIOR MANAGEMENT
The Directors and members of Senior Management have affirmed compliance with the Codeof Conduct for Directors and Senior Management of the Company. The copies of Code ofConduct as applicable to the Executive Directors (including Senior Management of theCompany) and Non-Executive Directors are uploaded on the website of the Company-www.gaganpolycot.com.
FAMILIARIZATION PROGRAM FOR INDEPENDENT DIRECTORS
The Company familiarizes its Directors including independent directors with theCompany their roles rights responsibilities in the Company nature of the industry inwhich the Company operates business model of the Company etc. through on variousprograms
The information required pursuant to Section 197 read with Rule 5 of The Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014 in respect of employeesof the Company will be provided upon request. In terms of Section 136 of the Act theReport and Accounts are being sent to the Members and others entitled thereto excludingthe information on employees' particulars which is available for inspection by the Membersat the Registered Office of the Company during business hours on working days of theCompany up to the date of the ensuing Annual General Meeting. If any Member is interestedin obtaining a copy thereof such Member may write to the Company Secretary in this regardand the same will be furnished on request.
Particulars of Employees pursuant to section 134(3)(q) of the Companies Act 2013 readwith rule 5(2) of the Companies (Appointment and Remuneration of Managerial Personnel)Rules2014:
a) None of the employees was employed throughout the financial year who was in receiptof remuneration exceeding Rs. 10200000/- per annum or more. Therefore Rule 5(2)(i) ofthe captioned Rules is not applicable.
b) None of the employees was employed throughout the financial year who was in receiptof remuneration exceeding Rs. 850000/- per month. Therefore Rule 5(2)(ii) of thecaptioned Rules is not applicable.
c) No employee is a relative of any Director or Key Managerial personnel of theCompany.
Therefore Rule 5(2)(iii) of the captioned Rules is not applicable to any employee.
DOCUMENTS PLACED ON THE WEBSITE OF THE COMPANY
The following documents have been placed on the website in the compliance with the Act:
Financial Statements of the Company
Details of Vigil mechanism for Directors and employees to report genuineconcerns as per proviso to Section 177(10).
Code of Conduct
Nomination and Remuneration Policy
Policy on Related Party Transactions
Policy on Material Subsidiary
The authorized and paid-up equity share capital of the Company as on 31st March 2020was Rs. 100000000/- divided into 10000000 Equity Shares of Rs. 10/-.
a. Buyback of Securities: The Company has not bought back any of the securities duringthe year under review.
b. Sweat Equity: The Company has not issued any sweat equity shares during the yearunder review.
c. Employee Stock Option Plan: The Company has not provided any stock options to theemployees.
Your Company has not accepted any deposits from the public falling within the ambit ofSection 73 and 74 of the Companies Act 2013 read together with the Companies (Acceptanceof Deposits) Rules 2014.
Pursuant to the requirements under Section 134(3) read with Section 134(5) of the Actwith respect to Directors' Responsibility Statement your Directors hereby confirm that:
a. In the preparation of the annual accounts the applicable accounting standards havebeen followed;
b. appropriate accounting policies have been selected and applied consistently andestimates and judgments made are reasonable and prudent so as to give a true and fair viewof the state of affairs of the Company at the end of the financial year and of the profitof the Company for that period;
c. proper and sufficient care for maintenance of adequate accounting records inaccordance with the provisions of Act have been taken for safeguarding the assets of theCompany and for preventing and detecting frauds and other irregularities;
d. the annual accounts have been prepared on a going concern basis; and
e. Proper systems have been devised to ensure compliance with the provisions of allapplicable laws and that such systems were adequate and operating effectively.
CONSERVATION OF ENERGY TECHNOLOGY FOREIGN EXCHANGE EARNINGS AND OUTGO
In the view of nature of activities which are being carried on by the Company theparticulars as prescribed under Section134(3)(m) of the Act read with Companies'(Accounts) Rules 2014 regarding Conservation of Energy and Technology Absorption andresearch and development are not applicable to the Company.
EVALUATION OF BOARD OF DIRECTORS
Pursuant to the provisions of the Act and SEBI (Listing Obligations & DisclosureRequirements) Regulations 2015 the Nomination and Remuneration Committee of the Boardcarried out the annual evaluation of the performance of the Board as a whole theDirectors individually as well as of various Committees of the Board. The performanceevaluation of the Independent Directors was carried out by the Nomination and RemunerationCommittee and noted in turn by the Board.
The Board meets at regular intervals to discuss and decide on the Company's policiesand strategy apart from other Board matters. During the financial year 2019-20 ElevenBoard meetings were held on May 30 2019 June 19 2019 July 6 2019 July 31 2019August 13 2019 21 August 2019 October 9 2019November 12 2019 November 29 2019January 11 2020 and February 2 2020. The gap between the two Boards meetings did notexceeds 120 days.
All Independent Directors have submitted the declaration of Independence as requiredunder Section 149(7) of the Companies Act 2013 confirming that they meet the criteria ofindependence as laid down under Section 149(6) of the Companies Act 2013. Theseconfirmations have been placed before and noted by the Board.
INTERNAL FINANCIAL CONTROL SYSTEM
The Company's well-defined organizational structure defined authority matrix andinternal financial controls ensure efficiency of operations protection of resources andcompliance with the applicable laws and regulations. Moreover the Company continuouslyupgrades its systems and undertakes review of policies. The internal financial control issupplemented by extensive internal audits regular reviews by management and standardpolicies and guidelines to ensure reliability of financial and all other records toprepare financial statements and other data. The Audit Committee of the Board reviewsinternal audit reports given along with management comments. The Audit Committee alsomonitors the implemented suggestions.
COMPOSITION OF AUDIT COMMITTEE
The Audit Committee as on 31st March 2020 comprises of Four members namely Mr. KetuParikh Mr. RupamChitalia *Mrs. Jayshree Tedginkeri& #Mr. Shailesh Muknak.
Note: *Mrs. Jayshree Tedginkeri(Appointed w.e.f 6th July 2019)
#Mr. Shailesh Muknak(Appointed w.e.f 11th January 2020)
The Company has established a Vigil Mechanism to provide appropriate avenues to theDirectors and employees to bring to the attention of the Management the concerns aboutbehavior of employees that raise concerns including fraud by using the mechanism providedin the Whistle Blower Policy. The Vigil Mechanism Policy has been uploaded on the websiteof the Company at www.gaganpolycot.com.
During the financial year 2019-20 no cases under this mechanism were reported in theCompany and anyof its subsidiaries / Associates.
The Company has a well-defined risk management frame work in place. The details of therisks faced by the Company and the mitigation thereof are discussed in detail in theManagement Discussion and Analysis report that forms part of the Annual Report.
CORPORATE SOCIAL RESPONSIBILITY (CSR)
Since the Company does not have the net worth of Rs. 500 Crores or more or turnover ofRs. 1000 Crores or more a net profit of Rs. 5 Crores or more during the financial yearor Section 135 of the Companies Act 2013 relating to Corporate Social Responsibility isnot applicable and hence the Company need not adopt any Corporate Social ResponsibilityPolicy.
EXTRACT OF ANNUAL RETURN
Pursuant to the requirement under section 92(3) and Section 134(3) of the Act read withRule 12 of Companies (management and administrative) Rules 2014 an extract of Annualreturn in prescribed Form MGT-9 is given in the report as Annexure III.
PARTICULARS OF LOANS GUARANTEES OR INVESTMENTS
Details of Loans Guarantees and Investments covered under the provisions of Section186 of the Companies Act 2013 are given in the notes to the Financial Statements.
In line with the requirements of the Companies Act 2013 and Listing Regulations thecompany has formulated a Policy on Related Party Transactions as approved by the Board ofDirectors which is also available on the Company's website and the same is considered forthe purpose of identification and monitoring Related Party transactions.
The particulars of contracts or arrangements entered into by the Company with relatedparties referred to in Section 188(1) of the Companies Act 2013 as prescribed in FormAOC-2 are appended as Annexure IV.
Your Company has following Committees of Board viz
Details of all the Committees along with their composition terms of reference andmeetings held during the year are provided on the website of the Company.
POLICIES ON DIRECTORS' APPOINTMENT AND REMUNERATION
The policies of the Company on Directors' appointment and remuneration includingcriteria for determining qualifications positive attributes independence of a Directorand other matters provided under sub-section (3) of Section 178 of the Act is appended asAnnexure V to this Report. The web address where the policy is uploaded iswww.gaganpolycot.com.
MAINTENANCE OF COST RECORDS
The Company is not required to maintain cost records as specified by the CentralGovernment under Section 148(1) of the Companies Act 2013 and accordingly such accountsare not made and maintained by the Company.
The Equity Shares of your Company continue to remain listed on Bombay Stock ExchangeLtd. The Company has paid the listing fees as payable to the BSE Ltd. for the financialyear 2019-2020on time.
The Directors express their sincere gratitude to the BSE Limited Ministry of FinanceMinistry of Corporate Affairs Registrar of Companies National Securities DepositoryLimited other government and regulatory authorities financial institutions and thebankers of the Company for their ongoing support.
The Directors also place on record their sincere appreciation for the continued supportextended by the Company's stakeholders and trust reposed by them in the Company. TheDirectors sincerely appreciate the commitment displayed by the employees of the Companyresulting in satisfactory performance during the year.
For Gagan Polycot India Limited Sd/-
Chairman cum Managing Director & CFO DIN:00185343