THE MEMBERS OF RTCL LIMITED
Your Directors have pleasure in presenting the TWENTY THIRD ANNUAL REPORT on thebusiness and operations of the Company together with the Annual Accounts for the FinancialYear ended on March 31st 2017.
The highlights of the Financial Results are as under:
|PARTICULARS || |
| ||Year ended 2016- 2017 ||Year ended 2015-2016 ||Year ended 2016-2017 ||Year ended 2015-2016 |
|Sales and Other Income ||816.25 ||1433.65 ||816.25 ||1433.65 |
|Profit/ (Loss) before Interest and Depreciation ||168.63 ||194.77 ||168.63 ||194.77 |
|Less: Finance Charges ||(86.98) ||(82.44) ||(86.98) ||(82.44) |
|Less: Depreciation ||(26.37) ||(29.07) ||(26.37) ||(29.07) |
|Profit/ (Loss) for the Year ||55.28 ||83.26 ||55.28 ||83.26 |
|Add/(Less): Extraordinary Items ||07.12 ||(0.30) ||07.12 ||(0.30) |
|Add/Less: Tax Adjustment Earlier Years ||(0.01) ||(0.02) ||(0.01) ||(0.02) |
|Less: Provision for Income Tax ||(18.59) ||(16.00) ||(18.59) ||(16.00) |
|Less: Wealth Tax ||- ||- ||- ||- |
|Add/(Less): Deferred Tax/Assets/ Liability) ||0.52 ||0.64 ||00.52 ||0.64 |
|Profit/(Loss) of the Associates ||- ||- ||00.61 ||27.59 |
|Net Profit/ (Loss) for the Year ||44.32 ||67.58 ||44.93 ||95.17 |
|Balance brought forward ||601.48 ||538.91 ||601.48 ||538.91 |
|Add: Post Acquisition reserve and surplus of Associates ||- ||- ||101.43 ||73.84 |
|Add: Amount available for appropriation ||44.31 ||67.57 ||44.31 ||67.57 |
|Add: Additions during the Year of Associates ||- ||- ||00.61 ||27.59 |
|Appropriation: || || || || |
|Less: Adjustment relating to Fixed Assets ||- ||- ||- ||- |
|Less: Transferred to General Reserve ||(5.00) ||(5.00) ||(5.00) ||(5.00) |
|Profit/ (Loss) carried to the Balance Sheet ||640.79 ||601.48 ||742.83 ||702.91 |
During the year under review the Standalone Sales and other Income of the Companydecreased to Rs. 816.25 (lacs) as compared to Rs 1433.65 (lacs) in the previous year andConsolidated Sales and other Income of the Company decreased to Rs. 816.25 (lacs) ascompared to Rs 1433.65 (lacs) in the previous year. The Standalone net profit of theCompany decreased to Rs.44.32 (lacs) in comparison to Rs. 67.58 (lacs) in the previousyear and Consolidated net profit of the Company decreased to Rs.44.93 (lacs) in comparisonto Rs. 95.17 (lacs) in the previous year. The Company will continue to be responsive tochanges in market dynamics and industrial behaviour and other key factors influencing theBusiness and will formulate its strategies accordingly.
SUBSIDIARY COMPANIES AND CONSOLIDATED FINANCIAL STATEMENTS
The Consolidated Financial Statements of the Company and its associates as per theapplicable provisions of Companies Act 2013 and Rules made there under prepared inaccordance with Accounting Standard 21 issued by the Institute of Chartered Accountants ofIndia form part of the Annual Report.
Further the Annual Accounts and related documents of the associate company shall bekept open for inspection at the Registered & Corporate Office of the Company. TheCompany will also make available copy thereof upon specific request by any Member of theCompany interested in obtaining the same.
During the year under review The Company has transferred Rs. 500000.00 (Rupees Fivelacs Only) from the Profits of Current year 2016-2017 to general reserve of the Company& outstanding amount in the general reserve of the Company increased to Rs.76.18 (inLacs).
During the year the Company has earned inadequate profit and the Directors havedecided to Plough back profits for the expansion of business of the Company and hence nodividend could be recommended.
DEMATERIALIZATION OF EQUITY SHARES
The Company's equity shares are available for trading in the both Depository systemsthat is National Securities Depository Limited (NSDL) and the Central Depository Services(India) Limited (CDSL). The International Securities Identification Number (ISIN) allottedby NSDL and CDSL to RTCL Limited is INE754B01012 for the equity shares of your Company.The status of Equity Capital exists in Electronic Form and Physical Form as on March 31st2017 is as under:
|Particulars ||Nos. of Shares ||Percentage |
|Electronic Mode || || |
|CDSL ||682245 ||05.68% |
|NSDL ||8494885 ||70.78% |
| ||9177130 ||76.46% |
|Physical Mode ||2824040 ||23.54% |
|Total : ||12001170 ||100.00% |
EXTRACT OF ANNUAL RETURN
Pursuant to the Section 92(3) of the Companies Act 2013 and rule 12(1) of theCompanies (Management and Administration) Rules 2014 an extract of the Annual Return inthe Form-MGT-9 is annexed as Annexure- I to the annual report.
BOARD AND COMMITTEE MEETINGS
A calendar of Meetings is prepared and circulated in advance to the Directors. Duringthe year Eleven Board Meetings and Four Audit Committee Meetings were duly convened. Thedetails of which are given in the Corporate Governance Report. The intervening gap betweenthe Meetings was within the period prescribed under the Companies Act 2013. The Companyhas various committees which have been constituted as a part of the good corporategovernance practices and the same are in compliance with the requirements of the relevantprovisions of applicable laws and statutes.
The Board has constituted an Audit Committee consisting of Mr. Ajay Kumar Jain (DINNo.00043349) Mr. Manoj Kumar Pandey (DIN No.00057386) Chairman Mrs. Chitranshi Tiwari(DIN No. 07145469) and Mr. Sunil Singh (DIN No. 07558446). There have not been anyinstances during the year when recommendations of the Audit Committee were not accepted bythe Board.
The other Committees of the Board are:
i) Nomination and Remuneration Committee
ii) Stakeholders' Relationship Committee / Stakeholders' Grievance Committee
iii) Risk Management Committee
The details with respect to the composition powers roles terms of referenceMeetings held and attendance of the Directors at such Meetings of the relevant Committeesare given in detail in the Report on Corporate Governance of the Company which forms partof this Annual Report.
DIRECTORS' RESPONSIBILITY STATEMENT
Pursuant to the requirements under Section of the Companies Act 2013 with respect tothe Directors' Responsibility Statement it is hereby confirmed:
(i) That in the preparation of the annual accounts for the financial year ended on 31stMarch 2017 the applicable accounting standards had been followed and no materialdeparture have been made from the same;
(ii) That the Directors had selected such accounting policies and applied themconsistently and made judgments and estimates that are reasonable and prudent so as togive a true and fair view of the state of affairs of the Company at the end of thefinancial year and of the profit of the Company for the year under review;
(iii) That the Directors have taken proper and sufficient care for the maintenance ofadequate accounting records in accordance with the provisions of the Companies Act 2013for safeguarding the assets of the Company and for preventing and detecting fraud andother irregularities;
(iv) That the Directors have prepared the annual accounts for the financial year endedon 31st March 2017 on 'going concern' basis.
(v) The directors had laid down internal financial controls to be followed by theCompany and that such internal financial controls are adequate and were operatingeffectively.
(vi) The Directors had devised proper systems to ensure Compliance with the provisionsof all applicable laws and that such systems were adequate and operating effectively.
DIRECTORS & KEY MANAGERIAL PERSONNEL
I. Mr. Ajay Kumar Jain (DIN No. 00043349) CEO and the Whole-Time Director ofthe Company will retire by rotation at the ensuing Annual General Meeting and beingeligible offer himself for reappointment.
II. Mr. Manoj Kumar Pandey (DIN No. 00057386) has been re-appointed as anIndependent Non Executive Director on 30.09.2016
III. Mrs. Chitranshi Tiwari (DIN No. 07145469) has been appointed as anIndependent Non Executive Director on 31.03.2015.
IV. Mr. Sunil Singh (DIN No. 07558446) has been appointed as an IndependentNon Executive Director w.e.f.
V. Mr. Sunil Tandon (DIN No. 02249543) has been appointed as a Chief FinancialOfficer in the Company w.e.f.
VI. Mr. Vishal Saxena (DIN No. 01579368) has been appointed as Company Secretaryand Compliance Officer (Whole Time Key Managerial Personnel)
All the Independent Directors have given declarations that they meet the criteria ofindependence as lay down under Section 149(6) of the Companies Act 2013 and SEBI (ListingObligation and Disclosure Requirements) Rules 2015. In the opinion of the Board theyfulfilled the conditions of independence as specified in the Act and the Rules made thereunder and are independent of the management. The declaration was placed before the boardfor their review.
POLICY ON DIRECTOR'S KMP's & OTHER EMPLOYEES:
The Company has adopted Governance Guidelines on Board's Effectiveness. The GovernanceGuidelines cover aspects related to composition and role of the Board Chairman andDirectors Board diversity definition of Independent Director Director Term retirementage and Committees of the Board. It also covers aspects relating to nominationappointment induction and development of Directors Director Remuneration Subsidiaryoversight Code of Conduct Board Effectiveness Review and Mandates of Board Committees.
Policy for Nomination and Remuneration of Directors:
The Nomination and Remuneration Committee is responsible for developing competencyrequirements for the Board based on the industry and strategy of the Company. Boardcomposition analysis reflects in-depth understanding of the Company including itsstrategies environment operations financial condition and compliance requirements.
The Nomination and Remuneration Committee conducts a gap analysis to evaluate theperformance of the Board on a periodic basis including each time a Director's appointmentor re-appointment is required or not. The Committee is also responsible for reviewing andvetting the CVs of potential candidate's vis-a-vis the required competencies and meetingpotential candidates prior to making recommendations of their nomination to the Board. Atthe time of appointment specific requirements for the position including expertknowledge expected is communicated to the appointee.
Criteria for Determining Qualifications Positive Attributes and Independence of aDirector:
The Nomination and Remuneration Committee has formulated the criteria for determiningqualifications positive attributes and independence of Directors in terms of provisionsof Section 178 (3) of the Companies Act 2013 and Regulation 19 of SEBI (ListingObligations and Disclosure Requirements) Regulations 2015.
Independence: In accordance with the above criteria a Director will be consideredas an 'Independent Director' if he / she meet with the criteria for 'Independent Director'as laid down in Section 149 of the Companies Act 2013 and Regulation 16(b) of the SEBI(Listing Obligations and Disclosure Requirements) Regulations 2015.
Qualifications: A transparent Board nomination process is in place that encouragesdiversity of thought experience knowledge perspective age and gender. It is alsoensured that the Board has an appropriate blend of functional and industry expertise.While recommending the appointment of a Director the Nomination and RemunerationCommittee considers the manner in which the function and domain expertise of theindividual will contribute to the overall skill- domain mix of the Board.
Positive Attributes: In addition to the duties as prescribed under the CompaniesAct 2013 the Directors on the Board of the Company are also expected to demonstrate highstandards of ethical behaviour strong interpersonal and communication skills andsoundness of judgment. Independent Directors are also expected to abide by the 'Code ofIndependent Directors' as outlined in Schedule IV of the Companies Act 2013.
STATUTORY AUDITORS & AUDIT REPORT
M/s Saria Gupta & Co. (Firm Registration No.: 003168N) Chartered AccountantsNew Delhi will be appointed as the Statutory Auditors of the Company From the conclusionof ensuing Annual General Meeting and being eligible offer themselves for reappointmentfor a period of Five Years from the conclusion of Twenty Third Annual General Meeting tillthe conclusion of Twenty Eighth Annual General Meeting in place of the M/s Kumar Piyush& Co. the Retiring Auditor of the Company Subject to ratification and reappointmentat every Annual General Meeting of the Company.
COST AUDITOR & COST AUDIT REPORT
Pursuant to Section 148 of the Companies Act 2013 the Company is not required toappoint cost auditor for the Financial Year ended 2016-2017.
As per the Cost Audit Orders Cost Audit is not applicable on the Products and Businessof the Company for the Financial Year 201 6-201 7.
SECRETARIAL AUDITOR & SECRETARIAL AUDIT REPORT
Pursuant to the provisions of Section 204 of the Companies Act 2013 and The Companies(Appointment and Remuneration of Managerial Personnel) Rules 2014 the Board of Directorsof the Company had appointed M/s. Sushil Gupta & Associates CompanySecretaries Kanpur to undertake the Secretarial Audit of the Company for the year ended31st March 2017. The Secretarial Audit Report is annexed thereto as Annexure-III
The Secretarial Audit Report for the financial year ended on 31st March 2017 does notcontain any qualification reservation adverse remark or disclaimer.
INTERNAL CONTROLS SYSTEMS AND ADEQUACY
The Company has appointed Mr. Sandeep Kumar Saraogi Chartered Accountant(ACA-411706) as an Internal Auditor of Company to ensure compliances and effectiveness ofthe Internal Control Systems in place as per the decision taken during the financial year2016-2017. During the year the Company continued to implement his suggestions andrecommendations to improve the control environment and his scope of work includes reviewof processes for safeguarding the assets of the Company review of operational efficiencyeffectiveness of systems and processes and assessing the internal control strengths inall areas. Internal Auditor findings are discussed with the process owners and suitablecorrective actions taken as per the directions of Audit Committee on an ongoing basis toimprove efficiency in operations.
PARTICULARS OF LOAN GUARANTEES OR INVESTMENTS
Details of Loans Guarantees and Investments for the year 2016-17 covered under theprovisions of Section 186 of the Companies Act 2013 are:
Particulars of Loan given for Corporate Needs:
|S.No. Name of Party ||Amount (Rs.) |
|1 Lotus Infra Projects Private Limited ||(4845086.00) |
Particulars of Guarantee given for Corporate Needs:
|h ||Purpose ||Amount (Rs.) |
|1 Sir Bio Tech India Limited ||Secure the various credit facilities ||1500.00 Lacs |
|2 Shreesri Buildtech Private Limited ||Facilitating FBWC Limit ||3450.00 Lacs |
|3 Muskan Towers Private Limited ||Equitable Mortgage of property ||500.00 Lacs |
RELATED PARTY TRANSACTIONS
The Board hereby confirms that the Company has entered into Contract and Arrangementwith the Related Party during the year. The Company has adopted a Related PartyTransactions Policy. The Policy as approved by the Board is uploaded on the Company'swebsite at the web link: http://www.rtcllimited.in/images/pdf/RPP.pdf
MATERIAL CHANGES & COMMITMENTS
There have been no material changes and commitments if any affecting the Financialposition of the Company which have occurred between the end of the Financial Year of theCompany to which the Financial statements relate and the date of Report.
CONSERVATION OF ENERGY TECHNOLOGY ABSORBTION AND FOREIGN EXCHANGE EARNINGS AND OUTGO
The information required under Section 134 of the Companies Act 2013 read with Rule 8of the Companies (Accounts) Rules 2014.
Conservation Of Energy:
The Company's operations involve low energy consumption. There are no major areas whereany energy conservation measure can be taken. However efforts are being made to conserveand optimize the use of energy wherever possible.
The Company is in Trading and real estate Industry and therefore specific technologyabsorption adaptations and innovation will be taken care of/ implemented whereverrequired.
Foreign Exchange Earning & Outgo:
(i) Total Foreign Exchange earned: NIL
(ii) Total Foreign Exchange outgo: NIL Research & Development:
|Sr. No. Particulars ||Status |
|1. Specific areas in which Research and Development carried out by the Company. ||NIL |
|2. Benefit derived as a result of the above Research and Development. ||NIL |
|3. Future plan of action. ||NIL |
|4. Expenditure on Research and development. ||NIL |
RISK MANAGEMENT POLICY
The Company has been addressing various risks impacting the Company and the policy ofthe Company on risk management is provided in the report of Management Discussion andAnalysis Report.
CORPORATE SOCIAL RESPONSIBILITY
The Board of Directors of the Company hereby confirms that the Provisions of Section135(1) of the Companies Act 2013 is not applicable on our Company. However theresponsibility of the Company is to make a positive impact on the communities in which thecompany does business through its support of select programs outreach efforts andinitiatives that improve and enhance the quality of life.
ANNUAL EVALUATION OF BOARD PERFORMANCE AND PERFORMANCE OF ITS COMMITTEES AND OFDIRECTORS
Pursuant to the provisions of the Companies Act 2013 and SEBI (Listing Obligations andDisclosure Requirements) Regulations 2015 the Board of Directors has carried out anannual evaluation of its own performance the directors individually as well as theevaluation of the working of Board Committees. The Performance of the Committees wasevaluated by the Board after seeking inputs from the Committee members on the basis of thecriteria such as the Board composition of committees effectiveness of committee meetingsetc. The manner in which the evaluation has been carried out has been explained in theCorporate Governance Report.
In a separate meeting of Independent directors performance of non-independentdirectors performance of the board as a whole and performance of the chairman wasevaluated taking into account the views of executive directors and nonexecutivedirectors.
SUBSIDIARY COMPANY/ASSOCIATE COMPANY.
Pursuant to the Sub-Section (3) of Section 129 of the Act during the year underreview the Company has no Subsidiary Company whereas the Company has an AssociateCompanies:
|S. No. Name and Address of the Company ||CIN/ GLN ||Holding/ subsidiary /Associate ||% of shares ||Applicable Section |
|1. Raghunath Builders Pvt. Ltd ||U70101DL1994PTC062202 ||Associate ||31.11 ||2(6) |
|2. PJ Software Pvt. Ltd ||U65993UP1995PTC018915 ||Associate ||42.38 ||2(6) |
The statement containing the salient feature of the Financial Statement of theCompany's subsidiary or subsidiaries Associate Company or Companies and Joint Ventures orVentures given as AOC-1.
During the Period under review Our Company has not accepted any deposit falling withinthe ambit of Section 73 of the Companies Act 2013 read with Companies (Acceptance ofDeposits) Rules 2014.
THE DETAILS OF SIGNIFICANT AND MATERIAL ORDERS PASSED BY THE REGULATORS OR COURTS ORTRIBUNALS IMPACTING THE GOING CONCERN STATUS AND COMPANY'S OPERATION IN FUTURE.
In terms of the information required under Section-134 of the Companies Act 2013 andClause-8 of the Companies (Accounts) Rules 2014 it is to be noted that there is nosignificant and material order passed by the Regulators or Courts or Tribunals impactingthe going concern status And Company's operation in future.
VIGIL MECHANISM AND WHISTLE BLOWER POLICY
Your Company has an effective Vigil Mechanism system which is embedded in its Code ofConduct. The Code of Conduct of the Company serves as a guide for daily businessinteractions reflecting the Company's standard for appropriate behaviour and livingCorporate Values. The Code of Conduct applies to all people including DirectorsOfficers and all employees of the Company. Even the Company vendors and suppliers arealso subject to these requirements as adherence to the Code is a prerequisite forconducting business with the Company. The Code of Conduct is available on the Company weblink http://www.rtcllimited.in/wbp.asp to report any genuine concerns about unethicalbehaviour any actual or suspected fraud or violation of Company's Code of Conduct.
PARTICULARS OF EMPLOYEES
The information require in Pursuant to Section 197(12) of the Companies Act 2013 readwith Rule 5(1) of the Companies (Appointment and Remuneration of Managerial Personnel)Rules 2014 are provided in statement of particulars of employees is annexed as AnnexureII-A of the Annual Report.
The information required under sec 197(12) of the Companies Act 2013 read with rule5(2)of the Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014 isannexed as Annexure II-B of the Annual Report.
However as per first proviso to section 136(1) of the Act and second proviso of Rule5(2) of the Companies (Appointment and Remuneration of Managerial Personnel) Rules 2014the report and Financial statements are being sent to the members of the Company excludingthe statement of a particular of employees under rule5(2) of the Companies (Appointmentand Remuneration of Managerial Personnel) Rules 2014. Any member interested in obtaininga copy of the said statement may write to the Company Secretary at the Registered Officeof the Company and the said Annexure is also open for inspection at the Registered Officeof the Company.
TRANSFER OF AMOUNTS TO INVESTORS EDUCATION AND PROTECTION FUND
The Company did not have any fund lying unpaid or unclaimed for a period of last sevenyears. Therefore no funds are required to be transferred to Investor Education andProtection Fund (IEPF).
NOMINATION AND REMUNERATION POLICY
The Board of Directors of your Company has on recommendation of the Nomination &Remuneration Committee framed and adopted a policy for selection and appointment ofDirectors Senior Management and their remuneration. The contents of the policy are statedin the Corporate Governance Report.
The Company has successfully implemented the mandatory provisions of CorporateGovernance in accordance with the provisions of SEBI (Listing Obligations and DisclosureRequirements) Regulations 2015. Separate Reports on Corporate Governance and ManagementDiscussion & Analysis are included in the Annual Report. Declaration by ChiefExecutive Officer of your Company confirming Compliance with the Code of Conduct by theBoard of Directors and Senior Management and Certificate dated 26th August 2017 of theSecretarial Auditors of your Company confirming the compliance of conditions of CorporateGovernance is also annexed thereto.
Your Company for many years now has been familiarizing the Independent Directors onits Board with detailed presentations by its business functional heads on the Companyoperations strategic business plans new products and technologies including significantaspects of the Industry and its future outlook. Details of familiarization programsextended to the Non-executive & Independent Directors during the year are alsodisclosed on the Company website at the Web Linkhttp://www.rtcllimited.in/images/pdf/FP.pdf
MANAGEMENT DISCUSSION AND ANALYSIS
As required by Regulation 34(2)(e) of the SEBI (Listing Obligations and DisclosureRequirements) Regulations 2015. The Management Discussion and Analysis Report is enclosedas Annexure-IV to the annual report.
OBLIGATION OF COMPANY UNDER THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTIONPROHIBITION AND REDRESSAL) ACT 2013
The Company has zero tolerance for sexual harassment at workplace and has adopted aPolicy on Prevention Prohibition and Redressal of Sexual Harassment at the Workplace inline with the provisions of the Sexual Harassment of Women at workplace PreventionProhibition and Redressal Act 2013 and the Rules made there under. The Policy aims toprovide protection to employees at the workplace and prevent and redress complaints ofsexual harassment and for matters connected or incidental thereto with the objective ofproviding a safe working environment where employees feel secure. The Company has alsoconstituted an Internal Complaints Committee known as the Prevention of Sexual Harassment(POSH) Committee to inquire into complaints of sexual harassment and recommendappropriate action.
LISTING WITH STOCK EXCHANGE:
The Company confirms that it has paid the Annual Listing Fees for the year 2017-2018 toBSE Limited where the Company's Shares are listed.
During the year under review your Company had cordial and harmonious industrialrelations at all levels of the Organization. ACKNOWLEDGEMENTS
The Directors acknowledge with gratitude the co-operation and assistance received fromthe Government Banks Authorities and other Business Constituents. The Directors wouldalso like to thank the employees shareholders customers and suppliers for theircontinuous support given by them to the Company and their confidence in the Management.
| || ||For and on behalf of the Board |
|Place: Kanpur ||Sd/- ||Sd/- |
|Date: 26th August 2017 ||(Ajay Kumar Jain) ||(Manoj Kumar Pandey) |
| ||Whole Time Director ||Director |
| ||DIN NO.00043349 ||DIN NO.00057386 |