Files in all government departments in Odisha are expected to be processed faster as all transactions within a department would be done electronically by the end of this month, cutting down on cumbersome paper work.
The state chief secretary B K Patnaik has instructed secretaries of all 39 administrative departments to switch over to e-filing by September 30. The workflow automation will be enabled by the Odisha Secretariat Workflow Automation System (OSWAS) and e-despatch already introduced at the state secretariat.
All financial releases to the field, under Plan and Non-Plan provisions, are also to be done through OSWAS.
“E-despatch is now available to all the offices across 39 departments. It should be ensured that all the letters issued from the department are sent through e-despatch. All departments must take steps to introduce e-despatch at the level of the directorate and district/division level offices so that most letters received would be through e-despatch mode which can be integrated with OSWAS easily. All departments shall actively implement the above processes and ensure complete transition to the new system by September 30, 2012,” the chief secretary wrote to secretaries of all departments.
The new files will now be processed as e-files only. In cases where it is required to send hard copy files to other departments and to office of the ministers, the secretary of the department will get the hard copies of the note sheets printed and attach it to the files.
The OSWAS and e-despatch systems have been successfully adopted by several departments, most notably in the department of rural development. The rural development department has been able to bring 30,000 files (involving over 700,000 pages of notes and correspondences) on the OSWAS platform. Since February 2012, all files, notes and correspondences in this department are being processed through the OSWAS and e-despatch systems and no file is being dealt manually.
Meanwhile, the state IT department is now working on bringing out a web-based version of OSWAS for implementation by heads of department and division/district offices. After the web-based system is ready, the heads of departments and division/district offices will switch over to the new system.